Oxfam’s Kenya Programme Jobs

Oxfam’s Kenya Programme is a complex programme that incorporates both rapid and slow onset emergencies as well as longer term development and policy work.

Oxfam Kenya applies a one programme approach which means it has multiple activities that support a holistic approach to humanitarian, development and advocacy for long lasting change in poverty reduction.

Oxfam in Kenya works in the north, principally in Turkana, Dadaab and Wajir, the Nairobi informal settlements and on national level advocacy and coordination issues in multi stakeholder fora.

Oxfam has launched its largest ever appeal in Africa in response to the massive food crisis facing more than 12 million people across Ethiopia, Somalia and Kenya. In Kenya, Oxfam aims to help 1.3 million people with clean water, cash initiatives and veterinary support people’s livestock.

To this end, we are seeking to fill the following positions:

Field Business Support Manager

Location: Lodwar, Turkana

Contract: Fixed Term one year; National Level C2

Oxfam is looking for a highly innovative and motivated individual to work as a Field Business Support Manager to strengthen and lead the support function in the Turkana programme.

You will provide overall management advisory role on all aspects of programme support, including managing and contributing to the work of Finance, Logistics & Administration and Compliance teams and ensure that office systems run in an efficient and co-ordinated manner.

In close collaboration with the field finance team you will be expected to ensure that the field level budgetary control is implemented throughout the programme, prepare and submit of monthly top up requests, budget/donor variance report in coordination with the Finance Manager and Programme Coordinator in accordance with Oxfam and donor requirements to Nairobi Office as well as provide technical support and training for programme and partners finance staff in humanitarian and development works.

The incumbent of this position will be expected to provide over-all supervision to the logistics team to ensure timely, appropriate, cost-effective and efficient delivery of logistics support services for the programme as well as work with the Compliance Officer to ensure that the organisation complies with all donor compliance issues.

To be successful in this role you will be required to have a relevant university degree in accounting, finance management or business management coupled with previous work experience in programme service management (finance, capital assets, information management and logistics) in emergency and/or development context in an international setting is essential.

You will be required to be an assertive communicator, proven decision maker and be in possession of excellent people management skills as well as the ability to work innovatively with minimal supervision.

You’ll have well-developed interpersonal and cross-cultural skills and demonstrable ability to be flexible in demanding situations. An excellent oral and written communications skill in English is essential.

Communications Officer

Location: Nairobi

Contract: Open Ended; National Level D1

The post holder will review and update, in consultation with the programme team, and with support from the Regional Media Communications Officer, the current Kenya communications plan.

The role identifies and supports the communication needs of our partners and beneficiaries; help to raise their profiles and their key issues, and promote the voices of the communities in which we work.

The post holder will use innovative methods and new communication technologies to deliver a multimedia strategy that communicates Oxfam’s work and gives ordinary people a voice.

He/She will ensure the development of Oxfam publications including situation reports, information summaries, annual reports, policy briefs and promotional materials.

The post holder will in close collaboration with the Regional Media and Communications Officer, support emergency response situations as they arise with fast, accurate media work with strategic impact. In addition you will help develop the capacity of the Oxfam Kenya programme team especially in relation to media and communications.

You will produce multimedia stories on Oxfam and partner work in Kenya for Oxfam’s website as well as support events organization and coverage on activities such as campaigns and dissemination forums.

To be successful for this post, you will require a high standard degree level education with extensive proven experience of working effectively in communications, public relations or media.

You will need to have a demonstrable knowledge of humanitarian or development work. Ability to present and package information in attractive, accessible formats is essential. You will have the ability to digest large amounts of complex information and produce clear, well-written summaries. You will be a confident verbal communicator with good representation skills.

You will have demonstrable ability to identify and write compelling human interest stories. An excellent English writing skill as well as working knowledge of Kiswahili is essential. Desktop publishing, photographic, video and web skills are an added advantage.

Finance Manager

Location: Dadaab

Contract: Fixed Term 6 months; National Level C2

The role of the Finance Manager in Dadaab will be to review the finance strategy and implementation plan. You will work with the Programme Manager to identify finance needs, financial management issues and develop strategies to address them.

The post holder will compile the project’s financial information and budgets in a comprehensive finance budget/plan for review by the Kenya Programme management team. The role ensures that donor requirements, policies and procedures are met across the programme, as well as closely monitoring the donor reporting schedule and the programme business cycle to ensure timely and accurate financial donor reports that are linked to narrative reports.

The successful candidate will maintain an overview of Oxfam policy, systems and procedures relevant to finance and ensure that developments are communicated and implemented appropriately through regular reviews.

You will take a lead in preparing for audits, sourcing external auditors and support programme staff in preparing for external and internal audits. The post holder will manage the Finance team in Dadaab in the DMO, Kambios and IFO sites.

To be successful in this role, you will be expected to have an Accountancy professional qualification (ie. completed ACCA or CPA (K)) coupled with experience in development and/or humanitarian projects.

You will also have a minimum of 4 years extensive experience in finance and donor contract management, good planning, analytical and advisory skills, and experience of management / supervisory responsibilities, including good training and coaching skills and a willingness to support development of others.

The post holder will also be required to posses excellent team abilities to build good relations both internally and externally, as well as be committed to Humanitarian Principles and action.

Human Resource Manager (2 Roles)

Location: Turkana/ Dadaab

Contract: Fixed Term 6 months; National Level C2

Brought in to support the scale up for the emergency response program, the HR Manager will be expected to maintain an overview of Human Resources in the designated site. The post holder reports to the Programme Manager in the location, they will also have a technical line to the HR Manager in Nairobi.

The successful candidate will be expected to provide professional advice to senior managers on areas of human resource management and planning. They will influence the development of strategy, supports operational implementation, develop solutions to diverse and complex problems within organisational policy and interpret and apply operational and specialist information in a variety of formats from a various sources.

The post holder will have the flexibility to anticipate and resolve challenges within corporate or divisional parameters, they will make decisions to further the objectives of Oxfam and the division with reference to the external HR environment and contribute to and influence operational planning.

They will influence managers, staff and volunteers in Oxfam and develop effective networks with external bodies and Implement best practice, in terms of our legal responsibility as well as employment law, tax laws, etc.

To be successful in this role you will have a degree in the relevant field and generalist HR experience, especially leading on recruitments. Be able to advise and inspire confidence using professional/specialist knowledge, overcomes and resolves challenges consistent with Oxfam’s values and ways of working.

You will have budgeting and numerical skills, attention to detail and skills in computer applications (MS office/HRMIS).

Experience in humanitarian programming and response is required. Good interpersonal skills and demonstrable ability to work as a member of a diverse team as well as gender and cultural sensitivity, commitment and understanding of the values of Oxfam and the principles of equal opportunity.

Human Resource Officer (2 Positions)

Location: Nairobi/ Wajir

Contract: Fixed Term 12 months; National Level D1

The HR Officer will assist with the development of solutions to diverse and complex problems as well as develop solutions to more routine problems, they will have the flexibility to anticipate and resolve challenges within the operational context.

The incumbent will be responsible for conducting recruitment and induction within Oxfam frameworks, including placing adverts, dealing with responses and correspondence, facilitating the work of the panel in the short listing and interviewing process; administering the tests; where necessary taking part in the interviews and maintaining the recruitment database.

They will also be responsible for ensuring all staff documentation is maintained, this includes issuing contracts, renewing contracts and keeping management informed of dates of contracts.

They will monitor dates relating to Probationary Periods, Performance Review, and End of Contracts; and balances of Annual leave and sickness absence. Further to this the incumbent will maintain all records for all Oxfam GB Kenya programme staff leave, Performance Management, medical and other benefits.

To be successful in this role the successful candidate will be expected to hold a degree in the relevant field, they will have generalist HR experience, especially leading on recruitment. They will have good networking and interpersonal skills, gender and cultural sensitivity, commitment and understanding of the values of Oxfam and the principles of equal opportunity.

Human Resource Officer

Location: Nairobi

Contract: Fixed term 12 months; National Level D2

The HR Officer will report to the HR Manager and will be responsible for areas of recruitment and induction including placing adverts, dealing with responses and correspondence, facilitating the work of the panel in the shortlisting and interviewing process; administering the tests; where necessary taking part in the interviews; maintaining the recruitment database and liaising with Skills for Kenya.

He/she will also be responsible for ensuring all staff documentation is maintained, this includes issuing contracts, renewing contracts and keeping management informed of dates of contracts. The post holder will monitor dates relating to probationary periods, performance review, end of contracts and balances of annual leave and sickness absence.

Further to this the incumbent will maintain all records for all Oxfam GB Kenya programme staff leave, Performance Management, medical and other benefits. To be successful in this role the successful candidate will be expected to hold a degree in the relevant field, they will have generalist HR experience, especially leading on recruitment.

They will have good networking and interpersonal skills and gender and cultural sensitivity and commitment and understanding of the values of Oxfam and the principles of equal opportunity.

Human Resource Administrator (2 Positions)

Location: Nairobi

Contract: Fixed term 12months, National Level E1

The HR Administrator will be expected to support the recruitment processes including, ensuring prompt long listing and short-listing and ensuring applications are reviewed and assessed, they will prepare interview packs, and contact candidates.

The incumbent will ensure that all HR documentations are kept in personal files (paper and electronic) and that it is maintained and archived in a consistent manner in line with minimum standards and data protection regulations.

They will support processes for new staff joining Oxfam including ensuring all references and medicals are completed correctly, as well as finalising all paperwork for staff files. They will also support with the administration of medical and pension issues for staff.

The successful candidate will have a diploma in HR or Business Administration with in-depth experience in HR/Office administration. They will have good knowledge of management of HR systems and office management. Good organization skills, as well as the ability to work under pressure will be important.

We will also expect strong computer skills, including ability to work with windows competently and accurately, as well as good communication skills, both oral and written.

The HR Administrator will be expected to support the recruitment processes including, ensuring prompt long listing and short listing of applications.

To apply

If you believe you fit the profile, please submit your application and CV detailing your experience for the post and including daytime telephone contact and two referees, preferably your current line managers to kenyajobs@oxfam.org.uk by 23rd of September 2011.

Indicate in the subject line the position that you are applying for.

Please note that due to the current emergency response we will be reviewing and interviewing applications as they are submitted. If successful candidate is found we may appoint prior to the 23rd of September.

We are committed to ensuring diversity and gender equality within our organization