FINANCIAL CO-ORDINATOR HORN OF AFRICA PROGRAMME
Reporting to the Programme Director Horn of Africa Contract duration: 6 months with possibility for extention Base: North Eastern Province Kenya with extensive travel troughout Kenya and Somalia Start date: immediate Fee range: 3500 - 4000 USD/Month - depending on experience Please send a CV and letter of interest to personnel@mentor-initiative.net No CV only applications will be considered
The MENTOR Initiative is a “not for profit”, charitable, non-governmental organisation devoted to reducing death and suffering from malaria in humanitarian crises. The MENTOR Initiative is currently providing ongoing emergency support to the most vulnerable communities in Haiti, Liberia, Angola, Kenya, Somalia, the Central African Republic and Eastern and Southern Chad.
The Financial Co-ordinator for the Horn of Africa emergency programmes will work to provide financial support to the MENTOR technical team with other specialism’s including malaria case management, vector control, malaria prevention, and IEC/BCC. This post will work with MoH, UNHCR, other UN agencies, NGO and FBO teams to help ensure that all vulnerable IDP and refugee populations in target areas have access to quality malaria case management and prevention. This will be achieved through support to the Kenya and Somalia programs from a Kenya based office (providing distance support to Somali operations).
The responsibilities of this post include the following.
The Financial Coordinator will be responsible for financial, administrative and human resources support to The MENTOR Initiative Horn of Africa (HoA) Emergency Response Programme and will work under the direct line management of the Programme Manager (PM HoA) and in collaboration with other members of the MENTOR Initiative team to ensure smooth functioning of all programs.
Financial Coordination • Ensure good quality finance and administration systems as per the standard MENTOR Initiative guidelines are set up and functioning in the programme • Ensure accounting for all grants and in accordance with the grant agreement(s) • Prepare monthly electronic and paper reports on expenditures against the project budget(s) and send these together with all hardcopy receipts and other expenditure-related paperwork, including bank statements, to the MENTOR Initiative HQ • Ensure compliance to all Grant agreements for financial reporting and procurement. Ensure field level compliance to all legal aspects of the grant agreement • On the basis of internal cash available and planned expenditure, send monthly requests for cash (RCA) to the MENTOR Initiative HQ. • Prepare monthly request for cash (RCA) and electronic as well as paper version of payroll to MENTOR Initiative HQ. • Supervise and provide training to the local administrator in the MENTOR Initiative finance and administration procedures. • Ensure that all members of the MENTOR team are trained and respect the Finance and Administration procedures. • Responsible for payment of all local team members including daily workers when necessary • Responsible for distributing ICLA and security cash (when required) to international team members as well as reimbursement of approved expenses • Set up and maintain a MENTOR bank account in the programme country • When required, assist with the preparation of new proposals and budgets
Administration • Follow up on all rental agreements including the MENTOR Initiative house(s), office(s), and vehicles, etc. and renew rental agreements when necessary • When necessary, follow-up on the MENTOR Initiative’s registration in country with the Ministry of Foreign Affairs and other local actors • Assist the PM HoA with any other administrative tasks as required
Human Resources • Directly responsible for all administrative aspects of local staff management and recruitment. This includes set up of non-technical job descriptions and assisting with the editing of technical job descriptions, posting adverts, organizing interviews, etc. • Ensure that standard salary scale and per diem polices are in place and updated, upon validation from MENTOR HQ, regularly. • Ensure compliance with all local government taxation and labour regulations concerning employment contracts. • Ensure that national staff adheres to The MENTOR Initiative contracts, policies and internal rules. • Ensure that international team members respect internal rules and policies in relation to the management of national staff under their responsibility.
Programme Support • Assist the PM HoA with writing of Memorandums of Understanding • When required, represent the MENTOR Initiative in external coordination meetings • At the request of the PM HoA, provide finance/admin and/or human resources support during field or assessment missions.
Other • From time to time and as requested work with MENTOR Initiative HQ to share best practice across the organization. • Includes the possibility of transfer to another similar post in another MENTOR Initiative country programme within the period of this contract agreement. • Any other duties as may be assigned by the PM HoA and agreed with the Director.
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