Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.
Job Title: Assistant Country Director Systems
Reports to: Country Director
Job Location:
Harare
Contract Details: Accompanied 2 Year Fixed Term Contract Grade C
Start Date: ASAP
Job Purpose: The Assistant Country Director (ACD) Systems will be responsible for delivering effective financial, human resource, logistics, IT and administrative management services for the Zimbabwe Country Program. This position will provide strong leadership to technical team’s in-country and play an integral role in developing the professional and management skills of national staff in collaboration with the Finance, Human Resource, IT & Logistics managers and other senior management in-country. The ACD system also fulfils the role of organizational security focal person and represents Concern in relevant forum.
The Assistant Country Director Systems is part of Country Senior Management Team (SMT) and will work closely with all members of SMT on the development and delivery of CWW program strategy in Zimbabwe.
Main duties & Responsibilities
Senior Management role: To ensure effective engagement in organizational management including but not limited to: •Contribute to the implementation, monitoring and revision of Concern Zimbabwe strategic plan, Concern Worldwide policies & procedures existing in country manuals. •As a member of Senior Management, assist the Country Director in the management of the country program through involvement in the decision making process. •Provide strategic direction to country team in effective planning, management & utilisation of available resources.
•Provide strategic advice to Country Director in financial and non-financial risk management emerging from changing environment globally and locally. •Build strategic business relations with in-country donors, INGOs & UN agencies. •Support and guide on ensuring overall transparency, accountability and integrity throughout all of Concern’s activities in Zimbabwe.
Finance & Donor Grant Management functions: To ensure effective and efficient financial & grant management support is provided to the country program. Including, but not limited to: •Provide strategic financial advice to CD in management of finances and donor grants for the country program.
•Provide support to National Accountant in grant management for multi-donor funded programs.
•Ensure implementation of financial policies and procedures incorporating best practice in financial management and compliance with local legislation and CWW global financial policy. •Ensure timely and accurate quarterly reports are prepared and submitted to HQ in Dublin and various donors. •Ensure donor rules and regulations and reporting requirements are well understood and followed by Finance staff and Program Managers. •Coordinate transparent and realistic budget preparation and provide support on this to the wider organisation. •Co-ordinate in planning & timely completion of organisation and donor specific audits. •Co-ordinate in preparing donor financial proposals and budgets.
Logistic and transport functions: To ensure effective and efficient logistical support and resources are provided to the staff. Including, but not limited to: •Providing excellent quality facility and safe and secure work environment to the organisation, including management of assets. •Ensuring safe, reliable and efficient transportation for projects as well as other staff. •Ensuring efficient procurement of goods and services in a transparent and accountable manner, ensuring value for money for the organisation and justifiable use of donor funds. •Ensuring compliance with relevant Zimbabwe legal framework in all contractual, financial, labour and taxation matters.
Internal Audit: To ensure appropriate controls are in place; Including, but not limited to: •Ensure internal audit function is fully operational and covers all areas of work i.e. Finance, Logistics, HR, IT and Programs. •Support heads of department and programme accountant in planning and conducting internal audit runs for all offices and partners. •Ensure recommendations from internal audit run are fully implemented by all departments and field offices.
Human Resources & Administration:
To ensure competent and high caliber human resources are attracted and retained to achieve organizational objectives including, but not limited to: •Ensuring Human Resources policy and procedures are in place, and kept up to date, incorporating best HR practice, in line with Concern Worldwide organizational policy and following Zimbabwe labour legislation. •Ensuring recruitment and retention of highly competent, enthusiastic staff with a learning attitude, who can contribute positively to achievement of Concerns vision and strategic goals. •Ensuring effective performance development system to support staff and managers reach their full potential. •Promote an attractive working environment based on equality, caring attitudes, and integrity where staff feel safe, valued and respected. •Ensuring provision of effective and efficient office services for staff, including enabling visitors, partners and other Concern staff to communicate efficiently (i.e. reception, mail etc).
Information Technology: To ensure effective IT systems for communication and data management linking with Concern Worldwide systems, Including but not limited to: •Ensuring Concern’s IT policy and procedures is in place and followed •Ensuring provision of effective support systems, enabling the smooth operation of IT systems •Providing innovative and effective IT solutions for new and developing organisational needs. •Developing staff capacity to operate and manage IT systems in all offices.
Security Management: •Support best practice in security management procedures and practice, ensuring compliance with Concern’s policies and procedures and ensuring regular reviews are conducted and revisions of security management plans implemented.
Line Management of staff: To lead a team of senior staff to deliver high quality support to the organisation. Including, but not limited to: •Ensuring that each member of the team fully understands outcomes which are expected of them and that they are aware of the success criteria relating to their work. •Ensuring that work is planned and organised in a way which will meet the needs of colleagues within the organisation in the most cost effective manner possible; ensuring that team members are given appropriate workloads and are working efficiently. •Monitoring and reviewing performance and, in particular, holding staff accountable for meeting the success criteria; giving corrective feedback where required and taking decisive action in the case of poor performance.
Person specification: Essential: •Masters degree or Professional Qualification in a relevant subject (e.g. Business Administration or Finance) •At least 5 years progressively responsible professional work experience in a senior position within an international development organisation/NGO. •At least 3 years experience of working in overseas. •Excellent knowledge and proven experience of implementing Finance, Administration, Logistics, Human Resources and IT systems within the not for profit sector. •Experience in managing large budgets with complex multi-donor funding. •Knowledge of funding regulations from major donors like DFID, EU, ECHO and Irish Aid. •Experience of managing a large team of senior staff. •Experience working with local partner organizations. •Problem Solving and Decision Making skill. •Excellent English Language (both written and spoken). Information Technology (MS Office, Internet).
Desirable: •Previous experience in a similar capacity •Presentation Skills •Development Orientation •Proactive
CVs should be no more than 4 pages in length and should be submitted through our website at www.concern.net/jobs .
Please note that due to the urgency of this position, applications will be short listed on a regular basis and we may offer the post before the closing date.
All candidates who are short-listed for a first round interview will be notified via email after the application deadline.
Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents
Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List).
Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office.
Concern Worldwide is an equal opportunities employer and welcomes applications from all sections of the community.
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