Security Assistant - UNDP KENYA

The Regional Security Advisor/Deputy Regional Security Specialist Assistant (RSA/DRSS Assistant) is a local national with vocational experience in security. Under the guidance and supervision of the RSA/DRSS, Security Assistant assists in the implementation of security operations and all matters relating to the management of safety and security for UNDP personnel in the country or region of assignment, as well as provides administrative support to the RSA/DRSS.

Duties and Responsibilities

1. Assists RSA/DRSS in collecting, updating and communicating information regarding the security of UNDP: Help to assess the security situation pertaining to the COs and ensures adequate gathering and verification of security information that may be required for a proper analysis of the situation by the RSA/DRSS; Communicates information on security to the UNDP CO management in the absence of the RSA/DRSS, as required; Support the RSA/DRSS during the conducting of the self assessment of Minimum Operational Security Standards (MOSS) for the COs; maintains a list of security focal points in the region; Assist in reporting security incidents affecting UNDP personnel, offices and assets; Keep the list of UNDP Security Focal points within the region/sub-region updated; and at the behest of the RSA/DRSS, liaises regularly with UNDSS and Security Focal Points of other UN Agencies. 2. Assists in maintaining the UNDP Security Plans as well as the UNDP Warden systems: Help in the preparation and review of UNDP Security plans in accordance with the Country Security Plans; Support actions during the implementation of the UNDP Security Plans, as required; Maintain UNDP Warden Systems, both for national and international staff. 3. Training Organize training courses on security awareness and preparedness for UNDP personnel, and providing security orientation to newly assigned staff members as required; Assist in the conducting of security briefings for both national and international staff, as instructed by the RSA/DRSS and in cooperation with UNDSS. 4. MOSS and MORSS Compliance Assist in monitoring & assessing personnel security, residential (Minimum Operating Residential Security Standards – MORSS) and office safety and security preparedness (Minimum Operating Security Standards – MOSS). 5. General administrative assistance to the RSA/DRSS Maintain routine and confidential correspondence files/documents; Maintain a database on contact details in relation to UNDP security contacts; Arrange appointments, receives visitors, places and screens telephone calls and answers queries with discretion, and takes minutes and/or notes at meetings as required; Liaise with UNDP administration when preparing RSA/DRSS travel, procurement of office equipment and supplies, and other logistics; Keep the RSA/DRSS updated on expenditures in the operational budget. 6. Other security–related tasks assigned by the RSA/DRSS: Conduct security evaluations and assessments on latest trends and threats to staff safety and security if so required by the RSA/DRSS and in cooperation with UNDSS; Maintain liaison with commercial companies used for UNDP security at offices and residences, in order to ensure the effective and efficient use of guards; Backstop for the RSA/DRSS in his/her absence (excludes the provision of security advisory services).

Competencies

Corporate Competencies: Demonstrate commitment to UNDP’s Code of Conduct, the ideals of the United Nations Charter and the Organization’s core values – Professionalism, Integrity, and Respect for Diversity. Functional Competencies: Planning and Organizing: Demonstrated ability to establish priorities and to plan, coordinate and monitor his/her own work plan with minimum supervision. Ability to work under pressure or in crisis situations. Availability to travel within the area of responsibility. Creativity: Ability to actively seek to improve services, offer new and different option to solve problems/meet client needs, and promote and persuade others to consider new ideas Teamwork: Proven interpersonal skills and the ability to listen and work in a multicultural, multiethnic environment with sensitivity and respect for diversity Communication: Proven and sustained communication (verbal and written) skills

Required Skills and Expertise Education:

Secondary education. Advanced University Degree or equivalent in Political Science, Military Studies, Security Management, Management or a relevant field is highly desirable. Applicable security, police and/or military training is desirable.

Experience:

5 years relevant experience in security, preferably in the military or police context or related field of work. Prior experience with the UN system or an international NGO is desirable.

Language and IT Skills:

Fluency in English and the language of the duty station, knowledge. Other Skills and Requirements Knowledge of HF and VHF radio operation; Knowledge of host country safety codes; Solid computer skills (MS word, Excel, and PowerPoint Valid driver’s license Ability to travel Physically Fit Open only to UNDP staff holding PA/CA/FTA appointments and holders of PA/CA FTA appointments of entities of the UN Common System.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. Security Assistant 17-Jun-11 Other