Job Title: Program Officer Monitoring &Evaluation
Responsible to Regional Program Coordinator
Location Mtwara
Job Summary
The Program Officer for Monitoring and Evaluation [POME] will work as a key member of EGPAF’s Technical team, under the day to day management of the Regional Program Coordinator. The POME will work in close collaboration with other staff members to ensure that all monitoring and evaluation activities that need to be performed in EGPAF Tanzania’s programs (including the data management system that captures all data relevant for the monitoring and reporting of the Foundations programs) are executed with required standard.
Essential Duties and Responsibilities
Monitor PMTCT and other program activities that fall under the Field office:
• Tracking of all program activities on weekly/monthly and /or quarterly basis to make sure that all program units adhere to work plan.
• Routine data collection both quantitative and qualitative for routine program tracking.
• Provision of routine constructive feedback on program performance toward target in both EGPAF and sub grantees
• Tracking of all program activities in the field office M&E and recording ensuring that they are within the time frame and in line with the program goals and objectives
Monitoring and evaluation capacity building to sub grantees staffs as well as EGPAF staffs at filed office.
• Train (on job and formal training) data clerk and other site staffs on site data management.
• Capacity building of site and EGPAF staffs on M&E techniques, and strengthen and encourage the data use for decision making process
• Conducting JSS and mentorship as part of capacity building strategies to FO staff, sub-grantees and sites staff
Report collection, compilation, and submission to EGPAF Country office, HQ, donors and other stakeholders;
• In collaboration with FO M&E and technical staff, Support the sub-grantees to make sure that all monthly/Quarterly NACP reports are submitted to DRCHCO, DACC, RACC and MoHSW (NACP) in time and complete.
• Make sure that all program quarterly reports(C&T, PMTCT-EID, TB/HIV, Lab, PITC,) are reported in time and in a required quality.
• Work closely and provide technical support to regional data assistant in all matters concerning data management at EGPAF, sub grantees and site level.
Reviewing of all reporting tool used by EGPAF or its sub grantees where necessary
• Critically review of data collection tools used at EGPAF health facilities as required or where necessary.
• Support or provide advice in improving these tools.
• Streamline the process of data collection to simplify and fasten the production of reports.
Glaser database and other database used for program M&E.
• To assure that data entry in the Glaser/DHIS and KM is done timely, accurate and complete, in collaboration and supporting other field staffs who are involved in this activity.
• To produce several standard reports from the Glaser for use in decision making and dissemination of lesson learnt as well as program performance to different stakeholders.
• Support the management and administration of EID, CTC2 and DHIS2 databases.
Meeting and workshop to represent foundation:
• Participate actively in internal or external meetings concerning M&E and other project activities as delegated by the FOPC or PCME with various stakeholders, including the MOH, CDC, USAID and other stakeholders; assume representational responsibilities when asked;
Evaluation and use of data of the program at country and field office to inform management of proper decision making process:
• Work with technical staff in setting, monitoring and achieving program goals and targets;
• Play as key person in preparing and providing constructive performance based feedback to staffs at EGPAF CO and FO, sub grantees, sites and other stakeholders.
• Reports on quarterly basis the program implementation achievements, challenges and reasons faced implementation of program activities and advised way forward. This should be qualitative way.
• Reports on quarterly basis the outcome/effect/impact of using data through standardized template and best practice identified in different sub grantees and sites.
• Conduct program data analysis and provide sound description on results to program staff for decision making process
• Follow up of data analysis action plans and implementation.
Assist in operation research activities in the foundation:
• Work closely with technical staff to support research and targeted evaluations; through involvement in proposal development, developing tools for research and research techniques.
• Involve in report writing and dissemination of research results (through abstract submission in different conferences) after conducting the research.
• Support research technical staff to design and implement qualitative or formative research to compliment quantitative data collected.
Assist and support Quality Improvement activities:
• Work closely with technical staff to support quality improvement activities;
• Assist FO and CO staff to perform QI performance measurement to all sites with QI project when time is due.
• Assist QI Capacity building to site staffs.
• Assist Quarterly report analysis and report to PC QI on performed activities, challenges and lesson learnt concerning QI.
Qualification and Experience
• A degree in Statistics, Health Sciences or any field providing the essential skills and experience for this position;
• Training and experience in Monitoring and Evaluation and the development of M&E tools; preferably of HIV& AIDS interventions or a related field, or otherwise the capacity and motivation to acquire an in-depth knowledge of this field in a short time;
• Experience in developing and conducting training;
• Previous experience in program management; preferably under US Government regulations;
• Previous reporting experience to US Government is an added advantage;
• Computer literacy, with comfortable working experience with the basic Microsoft packages (Outlook, Internet, Word, Excel & power point) and preferably knowledge of statistical packages like STATA, SPSS and EPI-info;
• Excellent oral and written communication skills;
• Ability and willingness to travel up to 50% in-country.
Responsible to Regional Program Coordinator
Location Mtwara
Job Summary
The Program Officer for Monitoring and Evaluation [POME] will work as a key member of EGPAF’s Technical team, under the day to day management of the Regional Program Coordinator. The POME will work in close collaboration with other staff members to ensure that all monitoring and evaluation activities that need to be performed in EGPAF Tanzania’s programs (including the data management system that captures all data relevant for the monitoring and reporting of the Foundations programs) are executed with required standard.
Essential Duties and Responsibilities
Monitor PMTCT and other program activities that fall under the Field office:
• Tracking of all program activities on weekly/monthly and /or quarterly basis to make sure that all program units adhere to work plan.
• Routine data collection both quantitative and qualitative for routine program tracking.
• Provision of routine constructive feedback on program performance toward target in both EGPAF and sub grantees
• Tracking of all program activities in the field office M&E and recording ensuring that they are within the time frame and in line with the program goals and objectives
Monitoring and evaluation capacity building to sub grantees staffs as well as EGPAF staffs at filed office.
• Train (on job and formal training) data clerk and other site staffs on site data management.
• Capacity building of site and EGPAF staffs on M&E techniques, and strengthen and encourage the data use for decision making process
• Conducting JSS and mentorship as part of capacity building strategies to FO staff, sub-grantees and sites staff
Report collection, compilation, and submission to EGPAF Country office, HQ, donors and other stakeholders;
• In collaboration with FO M&E and technical staff, Support the sub-grantees to make sure that all monthly/Quarterly NACP reports are submitted to DRCHCO, DACC, RACC and MoHSW (NACP) in time and complete.
• Make sure that all program quarterly reports(C&T, PMTCT-EID, TB/HIV, Lab, PITC,) are reported in time and in a required quality.
• Work closely and provide technical support to regional data assistant in all matters concerning data management at EGPAF, sub grantees and site level.
Reviewing of all reporting tool used by EGPAF or its sub grantees where necessary
• Critically review of data collection tools used at EGPAF health facilities as required or where necessary.
• Support or provide advice in improving these tools.
• Streamline the process of data collection to simplify and fasten the production of reports.
Glaser database and other database used for program M&E.
• To assure that data entry in the Glaser/DHIS and KM is done timely, accurate and complete, in collaboration and supporting other field staffs who are involved in this activity.
• To produce several standard reports from the Glaser for use in decision making and dissemination of lesson learnt as well as program performance to different stakeholders.
• Support the management and administration of EID, CTC2 and DHIS2 databases.
Meeting and workshop to represent foundation:
• Participate actively in internal or external meetings concerning M&E and other project activities as delegated by the FOPC or PCME with various stakeholders, including the MOH, CDC, USAID and other stakeholders; assume representational responsibilities when asked;
Evaluation and use of data of the program at country and field office to inform management of proper decision making process:
• Work with technical staff in setting, monitoring and achieving program goals and targets;
• Play as key person in preparing and providing constructive performance based feedback to staffs at EGPAF CO and FO, sub grantees, sites and other stakeholders.
• Reports on quarterly basis the program implementation achievements, challenges and reasons faced implementation of program activities and advised way forward. This should be qualitative way.
• Reports on quarterly basis the outcome/effect/impact of using data through standardized template and best practice identified in different sub grantees and sites.
• Conduct program data analysis and provide sound description on results to program staff for decision making process
• Follow up of data analysis action plans and implementation.
Assist in operation research activities in the foundation:
• Work closely with technical staff to support research and targeted evaluations; through involvement in proposal development, developing tools for research and research techniques.
• Involve in report writing and dissemination of research results (through abstract submission in different conferences) after conducting the research.
• Support research technical staff to design and implement qualitative or formative research to compliment quantitative data collected.
Assist and support Quality Improvement activities:
• Work closely with technical staff to support quality improvement activities;
• Assist FO and CO staff to perform QI performance measurement to all sites with QI project when time is due.
• Assist QI Capacity building to site staffs.
• Assist Quarterly report analysis and report to PC QI on performed activities, challenges and lesson learnt concerning QI.
Qualification and Experience
• A degree in Statistics, Health Sciences or any field providing the essential skills and experience for this position;
• Training and experience in Monitoring and Evaluation and the development of M&E tools; preferably of HIV& AIDS interventions or a related field, or otherwise the capacity and motivation to acquire an in-depth knowledge of this field in a short time;
• Experience in developing and conducting training;
• Previous experience in program management; preferably under US Government regulations;
• Previous reporting experience to US Government is an added advantage;
• Computer literacy, with comfortable working experience with the basic Microsoft packages (Outlook, Internet, Word, Excel & power point) and preferably knowledge of statistical packages like STATA, SPSS and EPI-info;
• Excellent oral and written communication skills;
• Ability and willingness to travel up to 50% in-country.
APPLICATION INSTRUCTIONS:
Submissions may be sent to:
The Human Resource Manager,
Elizabeth Glaser Pediatric Aids Foundation,
P.O. BOX 1628,
Oysterbay, Haile Selasie Road Plot # 8 & 10,
Dar es Salaam, Tanzania.
The Human Resource Manager,
Elizabeth Glaser Pediatric Aids Foundation,
P.O. BOX 1628,
Oysterbay, Haile Selasie Road Plot # 8 & 10,
Dar es Salaam, Tanzania.
Program Officer Monitoring & Evaluation
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