VAT Coordinator/General Clerk

CLOSING DATE OF THE POSITION: October 20, 2014

ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION. 

The US Embassy is seeking an individual for the position of VAT Coordinator/General Clerk at the United States Agency for International Development (USAID). This is a full-time Personal Services Contract position. 

BASIC FUNCTION OF POSITION 

The basic function of this position is to serve as the VAT Coordinator, under the direction and supervision of the Communication and Records Supervisor. The duties and responsibilities are outlined below.

MAJOR DUTIES AND RESPONSIBILITIES:

1. VAT/WORK PERMIT RESPONSIBILITIES

85%

Includes:

• Responsible for processing Vat Tax refunds for USAID Offices and USAID Implementing Partners. This includes coordinating with the Embassy Administrative Office & Ministry of Foreign Affairs.
• Responsible for processing Residential/Work Permits, re-entry Permits e.g. Visas for official staff, and Renewal thereof, whenever required
• Responsible for coordinating between USAID A/CORs and USAID Partners, in processing VAT Exemptions for USAID Funded projects, and providing technical advice on issues related to WORK PERMIT/VISA.
• Responsible for periodically updating TanGov information/policy/procedures regarding VAT, VISAs, Work permits, and sharing the information with USAID technical staff and USAID Implementing partners.
• Responsible for advising USAID PATNERS how to clear their shipments using tax exemption certificate and how to avoid storage fees, especially when TRA changes their procedures.
• Responsible for coordinating with the Embassy Administrative Office and Ministry of Foreign affairs while processing VAT refunds
• Assist Mission /Implementing Partners in solving problems/issues related to VAT/Visa and work permit on request
• Responsible for maintaining a full range of filing activities/tracking system of the VAT documentation and status.
• Responsible for answering all enquiries pertaining to VAT issues.

2 . RECORDS MANAGEMENT

10%

• Assist with filing of all unclassified official Correspondence. e.g., Chron subject and program files.(File Classification done by mail clerk)
• Assist clients/customers in retrieving active/inactive records and /or information whenever requested and maintain the Mission’s local storage
• Work closely with the C&R Supervisor on the retiring of inactive records to the Records center in Washington By following the guidelines provided in ADS 502-Records Management.

3. OTHER DUTIES

5%

Performs other related duties incidental to the work of the Communication & Records operations.

QUALIFICATIONS REQUIRED

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

1. Education: 
   Completion of Certificate/Diploma in International relations.
2. Prior Work Experience: 
   At least 2 years of file management and 1 year working on VAT exemptions and work permits task is required, preferably in a diplomatic Mission.
3. Language Proficiency: 
   Level III English (Good working knowledge) is required.
4. Knowledge: 
   Must have a thorough knowledge of Agency filing systems and procedures. Also, knowledge of Government of Tanzania Revenue Authority tax policies, resident work permits and Visa requirement policies & procedures. Also, knowledge of physical locations of various offices in the city dealing with VAT, Permits and Visas plus knowledge of clearing and forwarding procedures.
5. Skills and Abilities: 
   Must have demonstrated adaptive skills since the position requires the incumbent to move from office-to-office to undertake the duties & responsibilities listed herein. The position is established at a level that requires the incumbent to be fully versed in all aspects of VAT exemptions, visa/resident/work permit requirements. Having driving license will be advantageous.

SELECTION PROCESS

When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application. 

ADDITIONAL SELECTION CRITERIA

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. 

TO APPLY

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or
2. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus
4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE. 

Failure to do so will result in an incomplete application.

A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known) 
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number) 
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No) 
K. Special Accommodations the Mission needs to provide 
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type 
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location) 
O. U.S. Eligible Family Member and Veterans Hiring Preference 
P. Education 
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills 
S. Work Experience
T. References

SUBMIT APPLICATION TO

American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam

POINT OF CONTACT

Telephone: 229 4000, Ext: 4137/4148/4233/4024
Fax: 2294726

CLOSING DATE OF THE POSITION: October 20, 2014.