Logistics Officer GOAL Kenya

Supervisor: Field Project Manager

Location: Daadab

General Description of the Role

Under the supervision of the Project Manager, the Logistics Officer will be responsible for provision of effective and efficient Logistical Support through implementation of proper Logistics policies and procedures to the Project in Daadab.

Major Responsibilities

• Ensure that procurement is done in a cost effective manner, transparent and that it meets the international standards and norms of procurement.
• Ensure that all procurement in the Project is carried out according to GOAL rules and that the Project gets value for money.
• Ensure that all procurement by the Project meets the donor regulations
• Ensure that all assets are physically labeled and assets are added to the asset register.
• Ensure assets in each location are updated and carry out monthly spot checks along with finance or project representative.
• Maintain the inventory records and ensure they are accurate and up to date.
• Liaise with Project manager and the Nairobi office on contracts for suppliers and services and ensure the same are executed in a timely manner.
• Organize for delivery schedules into the warehouse with the suppliers and ensure fairness to all.
• Ensure all GOAL Assets are recorded on the Asset management System at point of purchase.
• Ensure that the procurement paper trail at field level is closed off by handover of all documentation to Finance department.
• Submit all relevant reports to the Operations Manager and Project Manager in a timely manner. These will include including High Value Requirements Schedule and Purchasing Proposals
• Receive all incoming supplies and ensure correct quantities, quality and correct documentation.
• Issue out stock items for onward delivery to the beneficiaries and ensure proper documentation.
• In charge of health, safety and security for the Daadab office checking for fire,, electrical and working environment safety checks in every 3 months and carrying out security check every week.
• Maintain effective working relationships with the benefiting community, the Provincial Administration and other implementing agencies.
• Liaise with other implementing agencies and Provincial Administration on all matters related to safety and security in the camp.
• Oversee any maintenance and repair works within the field offices.

Qualifications

• Diploma level with a professional qualification in Logistics/Procurement preferably CIPS with at least 3 years work experience.
• Previous experience as Logistic Officer, knowledge in humanitarian logistics (stocking, transporting, quality controlling) and security management
• Computer literacy in Microsoft systems and its applications such as Word, Excel and Outlook.
• General understanding of accounting principles.
• Strong organizational skills and ability to lead and plan effectively.
• Good communication skills
• Flexibility and willingness to work odd and long hours.
• Highly motivated and with a desire to work with local communities;
• Ability to work with culturally diverse groups of people;
• Honesty and accountability is a must.

To apply for the above position, please send your CV (maximum THREE pages—any more will be rejected) listing three reference including your last direct supervisor and salary expectation to

Human Resources Manager
GOAL Kenya,
P.O Box 66242-00800,
Nairobi, Physical location

or by email to keapplications@ke.goal.ie

Please put the job title of the position for which you are applying in the subject line of the email.

The closing date for all applications is Monday 12th September 2011. Due to the urgency of the position; CVs will be shortlisted on ongoing basis. Only shortlisted applicants will be contacted and responded to after interviews. No phone calls, please

GOAL is an equal opportunity employer, qualified male and female applicants are encouraged to apply.