Library Assistant, Addis Ababa

LIBRARY ASSISTANT, G6

Department/ Office

INFORMATION, COMMUNICATION TECHNOLOGIES, SCIENCE AND TECHNOLOGY DIVISION

Duty Station

ADDIS ABABA

Posting Period

1 September 2011-1 October 2011

Job Opening number

11-PUB-ECA ICTSTD-20567-R-ADDIS ABABA (O)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This post is located in the ECA Library and Information Services Section of the ICT, Science and Technology Division (ISTD) of the Economic Commission for Africa.

Responsibilities

Under the general guidance of the Chief Librarian, and direct supervision of the Technical Services Team Leader, the Library Assistant, within delegated authority, will be responsible for the following duties:

Assists in the review of sources to identify appropriate materials that meet the information needs of the Organization and its information clientele.

Assists in cataloguing operations, in particular, performing descriptive cataloguing and copy-cataloguing functions.

Assists in the development and maintenance of relevant repositories, databases and online information portals, keeping data accurate and current, and preparing new material as needed.

Provides assistance in obtaining updated materials, in connection with research requests by library patrons.

Provides statistical data for assessing usefulness and relevance of posted materials.

Provides technical support and instruction to library patrons in using electronic resources and reference tools.

Prepares new material for inclusion in appropriate web pages and assists in the development and management of the Library Web Site and other multimedia information products.

Liaises with ITSS to ensure regular backup for library repositories, databases on various platforms and performs other routine maintenance procedures that ensure the integrity of library data.

Provides technical support for library digitization operations as well as administration of the Integrated Library Management System.

Co-ordinates work and/or participates in training of junior support staff.

Provides administrative support for the section and unit chief and undertakes other duties as assigned.

Competencies

Professionalism:

Sound knowledge of library routines and operations including information management standards and cataloguing. Ex, digital library development, website development and application of multimedia. , administration of Library Information Management systems. Ability to undertake library research, maintain records in a systematic fashion, and retrieve necessary materials with maximum speed and accuracy. Ability to respond to changing requirements and assignments, and ability to apply good judgment in the context of the assignments. Shows pride in work and in achievements; conscientiousness and efficiency in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication:

Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork:

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Technological Awareness:

Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

High School Diploma or equivalent is required. A post secondary education in Library Sciences or related fields is highly desirable. Must pass the United Nations Administrative Support Assessment Test (ASAT), at ECA in Addis Ababa.

Work Experience

A minimum of 6 years of progressive hands-on experience in library work, archives, information network administration or related field. Experience in the use of cataloguing standards (ex. AARC2, UDC, LCSH), Integrated Library Systems, multimedia applications, website development, and administration of information management systems are essential.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French or Arabic is an advantage.

Assessment Method

The assessment method for this job opening is technical test and competency based interview.

Special Notice

This position is for local recruitment. External applicants will be considered only if no suitable internal candidates are found.

Persons wishing to take the ASAT are pre-screened and, if successful, scheduled to sit the ASAT at a later

date.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

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