We are looking four our emergency projects in Kenya for an
Logistics Manager
Position Start Date: asap (19.09.11) Project Duration: 12 months Location: Garissa County, Kenya Supervisor: Field Coordinator, Garissa
Conditions: Swiss salaried contract 3 025 Chf (~2300€) < > 4148 Chf (~3100€) net salary/month according to experience x 13. Annual Leave: 25 days per year. Contract includes also local accommodation and transportation, health and repatriation insurance, return flight. Details of conditions and advantages
Background: Background: Tdh programme in Garissa County operates in two main target areas: Dadaab complex and surrounding areas (with a range of child protection services) and rural areas in Lagdera District (with an integrated health and nutrition/child protection/WASH intervention).
Tdh expects that its contractors’ professional conduct reflect proper behavior in accordance with local culture and traditions. The titular assures the moral protection of the name of Tdh and defends in all circumstances the interests of the movement.
Tdh intervenes without any affiliation for politics, religion or financial profit. The incumbent will direct his or her activities and engagements without preoccupation of political, racial or religious affiliation.
General Responsibilities: Responsible for the provision of general logistics support to Tdh mission in Kenya, in accordance with Tdh Logistics Standards and Procedures and in line with Tdh mandate and programmatic objectives. Management of logistics’ operations and team in Garissa County (Dadaab and Lagdera Districts), under the supervision of the Field Coordinator and in close coordination with the Administrator in Garissa and with the guidance of the Emergency Unit Logistics Itinerant Delegate. Responsible, in collaboration with the Field coordinator, for the correct application of Tdh security rules and directives The incumbent will conduct his or her duties in respect of the Charter of Terre des hommes (Tdh) and the Tdh Child Protection Policy.
Line Management: • Supervise the logistics team in Garissa County • Provide technical support to the logistics team in Nairobi
Logistics Base set up and maintenance • In coordination and collaboration with SDC logistics officer and site planner, ensure the proper establishment of Tdh base (office and guesthouse) in Alinjugur, Dadaab complex. • Explore possibilities for set up of additional satellite offices in project sites (Garissa, Modogashe) • Support the Admin/Finance Officer in the set-up of the base in Nairobi, if needed • Responsible for office/guest houses maintenance (water, electricity, generator, painting…). • Responsible for the equipment maintenance (computers, printers, photocopiers, fridges, generators, etc.).
Project support: • Coordinate and supervise the rehabilitation of the health facilities in Lagdera District, in coordination with SDC logistics team and with the focal point from the Ministry of Health (MoH) • Coordinate with SDC WASH expert for the WASH component of the health project • Coordinate and supervise the establishment of Tdh centres in Kambi oos refugee camp • Provide punctual support to programme activities through provision of needed supplies and equipment, performance of maintenance in the projects’ facilities, and other logistics needs arising during implementation
Procurement: • Responsible for the correct implementation of Tdh procurement procedures and respect of donors’ requirements for both national and international purchases. • Provide to Administrator the monthly follow-up of purchase requests in collaboration with the programme/project managers and logistics team. • Responsible for coordination of transport of all supplies and equipment to and from site.
Contracts:
• Stipulate contracts for vehicles and premises rental, internet service provision, and all other logistical services, in close collaboration with the Field Coordinator and the Administrator, in line with Tdh procedures. • Through regular call for bids/quotations, redefine the relations between Tdh and vehicle owners, suppliers… • Responsible for contracts management (vehicles, premises telecommunication, vehicles’ insurance…).
Vehicles: • Responsible for the correct implementation of Tdh fleet management procedures and Kenyan laws. • Responsible for car maintenance. Ensure perfect state of all vehicles at all time. • Responsible for the follow-up on insurance, official registration, contractual commitments, etc. for the vehicles park • Responsible for all car movements and appropriate monitoring.
Communication: • Responsible for Tdh internal and external communications network and equipment (VHF radios, HF radios, mobile phones, Thuraya phones, Immarsat phones, Internet service…). • Coordinate with UN agencies for programming radios, registration into the UN shared system. • Ensure that all the necessary official procedures and tax payment are followed by Tdh for the use of the VHF and HF system in Garissa/Dadaab, in collaboration with the administrative coordinator.
Stock/Assets management: • Responsible for the correct implementation of Tdh stock management procedures and respect of donors’ requirements. • Set up a proper transparent stock management system. • Supervise stock management and carry out documented monthly inventory controls. • Ensure a monthly based physical inventory. • Responsible for the renewal policy of Tdh’s assets.
Security: • In collaboration with the Field Coordinator, attend interagency and security meetings as per field agenda. • Update Tdh security plan, in collaboration with the Field Coordinator Garissa/Dadaab and the Country Representative. • Assist programme management in the design and implementation of security measures appropriate to the context of intervention. • Follow-up on daily basis on the respect of the security measures and processes (Cf. security plan) by the national and international staff. • Provide accurate security briefing for all international staff and visitors. • Ensure that security training is regularly undertaken and enforce to maintain as safe and secure a working environment as possible for Tdh staff and projects. • Responsible for maintenance and improvement of Tdh’s passive security infrastructure (fences, alarms …). • Supervise watchmen, ensure they have appropriate equipment and security knowledge, and provide training (directly or indirectly). • Ensure for all sites and cars the presence and correct maintenance of emergency kits (security material, first aid, water…). • Collect security information, report them to the Field Coordinator and Country Representative and share with other staff members as appropriate. • In collaboration with the Field Coordinator and the programme/project managers, report Tdh security incidents to relevant agencies and authorities. • Ensure the respect of communication procedures and that expatriate and inpatriate staff can be reached at all times. • Responsible for the well-functioning of all Tdh telecommunication equipment. • In coordination with the Field Coordinator and the Country Representative, liaise with local authorities on all issues involving Tdh staff and projects
Human resources management • Draft logistics staff job descriptions and ensure adherence with the Tdh local needs and Tdh procedures. • Participate in the recruitment of logistics staff, following Tdh and local procedures. • Supervise (day to day activities, working hours, presence planning…) and evaluate logistics staff, encouraging effective team work and providing supervision and guidance. • Train logistics staff, including drivers, on Tdh logistics and security rules and procedures and on use of • communication equipment.
Representation and networking: • Attend relevant inter-agency coordination meetings as required
Reporting: • Provide ad hoc security reports when appropriate, within 24 hours from the incident. • Provide monthly logistics and security reports appropriately documented.
Coordination • Closely co-ordinate with the senior management team
Child Protection Policy • Commit to respect the Child Protection Policy. • Commit to ensure the best implementation possible of the Child Protection Policy in Kenya. • Commit to inform the Country Representative and to deal with any case of any allegations or possibility of transgression, even potential, of the Child Protection Policy.
Procedure: We will only consider complete online applications which correspond to the required profile.
Apply online on our website. http://tdh.ch/de/jobs/179 Your application must include a complete CV and a covering letter.
If you are not shortlisted, your file will be destroyed, according to the rules on data protection. If you face difficulties in applying online, please contact our webmaster@tdh.ch
The recruitment and selection procedures of Terre des hommes reflect our commitment for children’s security and protection.
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