From the Daily News of 21st August
The Vocational Education and 'Training Authority (VETA) is an autonomous Government Agency established by the Act of Parliament No.1 of 1994. VETA is responsible for regulating, coordinating, financing and providing Vocational Education and Training in Tanzania. VETA is an equal opportunity organization.
The Authority is looking for qualified, competent, dynamic and committed Tanzanians to fill the following vacant position
Office Management Secretary (1) Position
Report to: Director of Labour Market Research and
Development
Location: VETA Head Office
Main Duties/tasks:
To accurately and timely word processing documents in the department by using personal computer in order to meet targets.
To maintain records of incoming and outgoing correspondences and files while maintaining confidentiality using registers of direct communications with the concerned to facilitate departmental activities and keeping track of file movement.
To attend departmental visitors by welcoming entertaining and providing them with relevant information's and guidance so that image of VETA can be maintained.
To arrange and maintain record of events including appointments, meetings, visiting schedules by keeping and updated diary of events of facilitate working schedule of the department.
To initiate travel and accommodation arrangement by informing the concerned of the details in order to provide the requested service in time to improve efficiency of the department.
To participate in budget preparation by providing inputs of measurements in order to facilitate preparation of Departmental budget.
To timely raise order of office requirements using requisition forms to ensure adequate office supplies to the Department.
To arrange and coordinate meetings by providing meeting notification to members and recording
a) Job purpose
To effectively and efficiently provide secretarial and office management services to, departmental head and advice the senior personal secretaries and personal secretaries on Secretarial duties using secretarial equipment and Ethical codes of conduct in order to facilitate implementation of departmental functions.
b) Minimum Qualification and experience required
Direct Entry
Holder of Diploma in Secretarial Management plus Short hand and Hatimkato
At least nine (9) years work experience in the same filed plus one year probation period
Entry from within
Holder of Diploma in Secretarial Management plus Short hand and Hatimkato
At least 3 (three) years in the position of Senior Personal Secretary plus solid work experience, at least grade B.
c) Attitudes and Competencies Required
Use if IT equipments
Able to write presentable report by Shorthand / Hatimkato.
Fluent in English and Kiswahili
Ability to use all four signs of Arithmetic
To attend any other duties related to his/her job ~s may be assigned by his/her superior from time to time.
The Vocational Education and 'Training Authority (VETA) is an autonomous Government Agency established by the Act of Parliament No.1 of 1994. VETA is responsible for regulating, coordinating, financing and providing Vocational Education and Training in Tanzania. VETA is an equal opportunity organization.
The Authority is looking for qualified, competent, dynamic and committed Tanzanians to fill the following vacant position
Office Management Secretary (1) Position
Report to: Director of Labour Market Research and
Development
Location: VETA Head Office
Main Duties/tasks:
To accurately and timely word processing documents in the department by using personal computer in order to meet targets.
To maintain records of incoming and outgoing correspondences and files while maintaining confidentiality using registers of direct communications with the concerned to facilitate departmental activities and keeping track of file movement.
To attend departmental visitors by welcoming entertaining and providing them with relevant information's and guidance so that image of VETA can be maintained.
To arrange and maintain record of events including appointments, meetings, visiting schedules by keeping and updated diary of events of facilitate working schedule of the department.
To initiate travel and accommodation arrangement by informing the concerned of the details in order to provide the requested service in time to improve efficiency of the department.
To participate in budget preparation by providing inputs of measurements in order to facilitate preparation of Departmental budget.
To timely raise order of office requirements using requisition forms to ensure adequate office supplies to the Department.
To arrange and coordinate meetings by providing meeting notification to members and recording
a) Job purpose
To effectively and efficiently provide secretarial and office management services to, departmental head and advice the senior personal secretaries and personal secretaries on Secretarial duties using secretarial equipment and Ethical codes of conduct in order to facilitate implementation of departmental functions.
b) Minimum Qualification and experience required
Direct Entry
Holder of Diploma in Secretarial Management plus Short hand and Hatimkato
At least nine (9) years work experience in the same filed plus one year probation period
Entry from within
Holder of Diploma in Secretarial Management plus Short hand and Hatimkato
At least 3 (three) years in the position of Senior Personal Secretary plus solid work experience, at least grade B.
c) Attitudes and Competencies Required
Use if IT equipments
Able to write presentable report by Shorthand / Hatimkato.
Fluent in English and Kiswahili
Ability to use all four signs of Arithmetic
To attend any other duties related to his/her job ~s may be assigned by his/her superior from time to time.
APPLICATION INSTRUCTIONS:
Mode of Application
Application letters enclosed with CVs indicating names and addresses of three referees, copies of relevant academic transcripts and certificates should be addressed to the undersigned.
Only applicants with required qualification will be considered.
Only short listed candidates will be contacted.
Those who applied earlier for the position of Office Management Secretary need not to re-apply.
"VETA is an equal opportunity organization, women are highly encouraged to apply. "
For more detailed information please visit our website www.veta.go.tz
The applications should reach the office of the undersigned latest by 1stSeptember, 2014.
The Director General,
Vocational Education and Training Authority, P. O. Box 2849,
DAR ES SALAAM.
OFFICE MANAGEMENT SECRETARY - VOCATIONAL EDUCATION AND TRAINING AUTHORITY
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