ASSISTANT PROCUREMENT & ADMINISTRATION OFFICER

From the Guardian of 9th June
Assistant Procurement & Administration Officer
Job Summary:
Under the supervision of the Procurement Officer, the Assistant Procurement & Administration officer will take responsibility of the Procurement and Logistical management functions of Tanzania Country Office (TCO), Coastal East African Geographical Initiative (CEA GI) Programme. He/ She will be responsible for assisting the Procurement Officer in execution, implementing and managing the overall procurement and related functions for WWF Tanzania.

Main Duties and responsibilities:
Assist in the preparation of request for quotation, initiations to bid, requests for proposal and co-ordination of their timely dispatch by email or dispatch; Follow up on discrepancies with the initiating department and identify available suppliers from the list of preferred supplier for each requisitioned item; Routing copying and circulation of quotes, bids and proposals for evaluation; Researching pricing obtaining quotes locally/internationally on low value items; In liaison with the Procurement officer assist in coordination with the selected bidder to ensure completion of all procurement process including bid security, contract award notice and that contract documents are distributed accordingly; Assists the Procurement officer on preparation of variety of reports, correspondence, and documents on procurement-related matters; In liaison with the Operations Manager, the Assistant procurement officer will assist on administrative matters like visa and work permit processing; and Any other duties provided by the superiors/line manager.

Required Qualifications:
At least a Bachelor degree in Supply chain management, Procurement and logistics, or Business Administration; Minimum of 3 year's professional experience in procurement, supplies and logistics ideally with experience working with government and NGOs; Previous work experience with international organizations involved in environmental and/or community issues; Proven ability in supply chain management and logistics; Excellent written and oral communication skills; Fluency in English and Kiswahili Languages; and Good Computer literacy.

APPLICATION INSTRUCTIONS:

Additional information including Terms of Reference can be obtained from the offices of WWF Tanzania in Dar es Salaam. Applications must include a complete CV with full contact details of three referees and should be addressed to the People & Organization Development Manager, via email to: hresources@wwftz.org by Monday 16th June 2014 at 4:30 pm. Only shortlisted candidates will be contacted and the interviews will take place in Dar es Salaam.