PERSONAL SECRETARY - 3 POSTS.

From The Daily News of 26th June
Muhimbili University of Health and Allied Sciences is inviting applications from suitably qualified Tanzanians to be considered for employment to fill the following vacant posts:-

Personal Secretary - 3 Posts.
Qualification
Form IV certificate with credit passes in Kiswahili and English, pius 80 w.p.m. shorthand and 50 w.p.m. typing speed, tabulation and manuscript stage III, secretarial and office procedure stage II. Must have sufficient knowledge in computers in at least word processing spreadsheet, database, e-mails and internet. (Must have computer certificate). Possession of Diploma in Secretarial studies is mandatory.
Experience
Working experience of at least three (3) years in secretarial duties.

Duties and Responsibilities
Handles confidential matters.
Co-ordinates office needs and requirements. Receives and distributes letters to respective officials. Receives and directs visitors.
Keeps minutes/records of meetings.
Arranges and attends meetings where necessary and writes minutes. Receives telephone calls and takes messages.
Handles travel arrangement on duty for senior officers and other members of the unit/department.
Ensures expedient and accurate execution of duties. Ensures that copies of letters are properly filed.
Types confidential letters minutes, circulars, certificates, charts and stencils.
Co-ordinates and supervises junior staff. Ensures cleanliness of the office (s)
Takes proper care of work facilities and equipment. Ensures that the respective office is punctually open.
Performs any other related duties as may be assigned by one's reporting officer.
Salary Scale: PGSS 10-11

APPLICATION INSTRUCTIONS:

Applicants must attach an up to date current Curriculum Vitae (CV) having reliable contact postal address, email address and telephone numbers.
Applicants should apply on the strengths of the information given in this advertisement.
The title of the position applied for should be written in the subject of the application letter and marked on the envelope.
Applicants must attach their detailed relevant certified copies of Academic certificates/transcripts as follows:
PhD, MMed/Dent Certificate as the case may be.
Postgraduate Degree/First Degree/Advanced Diploma, Diploma/Certificates as the case may be. Post graduate Degree/ First Degree/ Advanced Diploma/ Diploma/ transcripts as the case may be. Form IV and Form VI National Examination Certificates- All applicants.
Computer Certificates where applicable.
Professional Certificates from respective boards where applicable. One recent passport size picture and copy of birth certificate.
Form IV and Form VI result slips are strictly not accepted. Presentation of forged academic certificates and other information in the CV will necessitate to legal action.
Applicants currently employed in the public service should route their application letters through their respective employers.
Applicants should indicate three reputable referees with their reliable contacts.
Certificates from foreign Universities should be verified by Tanzania Commission for Universities (TCU) or National Accreditation Council for Technical Education (NACTE) for foreign non degree certificates
Women are highly encouraged to apply.
Only shortlisted candidates will be informed the date for interview.
APPLICATION LETTERS SHOULD BE POSTED / HAND DELIVERED TO THE FOLLOWING ADDRESS on or before 4.00 pm on 8th July, 2014 (i.e, Deadline for receiving applications)

THE DEPUTY VICE CHANCELLOR, PLANNING, FINANCE AND ADMINISTRATION,

MUHIMBILI UNIVERSITY OF HEALTH AND ALLIED SCIENCES – MUHAS,

P.O. BOX 65001,

DAR ES SALAAM.