SENIOR ADMINISTRATIVE OFFICER II-1 POST

From The Daily News of 26th June
Muhimbili University of Health and Allied Sciences is inviting applications from suitably qualified Tanzanians to be considered for employment to fill the following vacant posts:-
Senior Administrative Officer II-1 POST
(a) _ Required Qualification
Holder of Bachelors Degree in Human Resources Management, Sociology, Law or Public Administration from a recognized University or equivalent qualifications with at least four (4) years working experience in similar position
(b) Duties and responsibilities
(a)
Organizes, supervises and manages the administrative assignment of the School, Directorate or any other Unit of the University
Compile lists of applicants for admission into various training Undergraduate
Programs
Coordinates the completion of annual budget proposals.
Controls disbursement from operating budget.
Taking and upkeeping minutes of Directorates and Management committee meetings.
Resolves with finance office discrepancies in periodic budget reports.
Compile lists of applicants for admission into various training Undergraduate Programs.
Follow up the implementation of teaching and the examination timetable for students and report to the Director / Dean accordingly.
Undertake student's statistics as per needs of the Directorate.
Prepare documents for University Senate and Senate Undergraduate Education Committee (SUEC).
Responsible for student's records of any kind as per the needs of the Directorate.
Analyze annual and periodic characters and trends of students entrants e.g. nationality, training program, gender, age, etc.
Deal with graduation ceremony affairs and orientation of freshers. Coordinates and assists in performance appraisals of supporting staff. Proposes policy governing work priorities.
Recommends disciplinary action for administrative staff.
Orients and trains new staff.
Establish standards of quality of work of supporting staff.
Organize and supervise the activities / duties of supporting staff in the Directorate.
Provides a consultative service to the University on the administration and interpretation of the University Service Regulations, the Public Service Act and Regulation and other directives .
Performs any other duties related to his / her work as assigned by his/her superior.
(c) Salary Scale: PGSS 14•15

APPLICATION INSTRUCTIONS:

Applicants must attach an up to date current Curriculum Vitae (CV) having reliable contact postal address, email address and telephone numbers.
Applicants should apply on the strengths of the information given in this advertisement.
The title of the position applied for should be written in the subject of the application letter and marked on the envelope.
Applicants must attach their detailed relevant certified copies of Academic certificates/transcripts as follows:
PhD, MMed/Dent Certificate as the case may be.
Postgraduate Degree/First Degree/Advanced Diploma, Diploma/Certificates as the case may be. Post graduate Degree/ First Degree/ Advanced Diploma/ Diploma/ transcripts as the case may be. Form IV and Form VI National Examination Certificates- All applicants.
Computer Certificates where applicable.
Professional Certificates from respective boards where applicable. One recent passport size picture and copy of birth certificate.
Form IV and Form VI result slips are strictly not accepted. Presentation of forged academic certificates and other information in the CV will necessitate to legal action.
Applicants currently employed in the public service should route their application letters through their respective employers.
Applicants should indicate three reputable referees with their reliable contacts.
Certificates from foreign Universities should be verified by Tanzania Commission for Universities (TCU) or National Accreditation Council for Technical Education (NACTE) for foreign non degree certificates
Women are highly encouraged to apply.
Only shortlisted candidates will be informed the date for interview.
APPLICATION LETTERS SHOULD BE POSTED / HAND DELIVERED TO THE FOLLOWING ADDRESS on or before 4.00 pm on 8th July, 2014 (i.e, Deadline for receiving applications)

THE DEPUTY VICE CHANCELLOR, PLANNING, FINANCE AND ADMINISTRATION,

MUHIMBILI UNIVERSITY OF HEALTH AND ALLIED SCIENCES – MUHAS,

P.O. BOX 65001,

DAR ES SALAAM.