ADMINISTRATIVE ASSISTANT

From the Daily news of 22nd April
Position: Administrative assistant
Duty station: Njombe
The Private Forest Programme (PFP) aims at increasing rural income in the Southern Highlands of Tanzania through developing sustainable and profitable forestry and value addition in the entire production value chain from quality seeds to quality products in the markets. The programme will be implemented through tree growers associations (TGAS) to be organized in the project area. PFP will support sustainable and participatory land use planning, and develop the capacities of tree growers, SMEs and extension and business service providers. The programme will be implemented in Njombe, Mufindi, Kilolo, Makete, Ludewa and Kilombero districts. The programme key implementing entities and partners include the Ministry of Natural Resource and Tourism, the Tanzania Forest Services, District Councils of the area, training and research organizations, TGAs and their district apex entities as well as medium and large-scale private forestry plantation owners/wood processors. The programme is funded by the Ministry for Foreign Affairs of Finland.
The Private Forestry Programme is implemented by a consortium formed by Indufor Oy and Niras Finland. The programme started it operations in January 2014 and is looking for a competent Administrative assistant.
Under the direction of Programme director, the Administrative assistant will be responsible for the administrative and secretarial services of the Programme.
The Administrative assistant will implement and monitor that the policies and procedures are followed during the implementation of the Programme.
The Administrative assistant will have the responsibility for ensuring a high degree of accuracy and quality in all administrative transactions so the work run efficiently and accurately and that records and made and reported.

Qualifications and Experience
An Advanced Diploma in Secretarial Studies, Office Management or a related discipline. 3 years of experience in a busy office environment at a senior level. Knowledge in records management is essential.
Skills and Competences:
Modern office management skills; good computer skills, communication skills, ability to work under pressure and meet tight deadlines, capacity to deliver at expected quality, proven public relations and customer care.
MAIN FUNCTIONS
• Manage the Office, provide secretarial services and ensure Security and safety of Office and Information.
• Provide administrative support including travel.
• Manage the programmes fleet of cars
• Arrange for timely requisition of office supplies and stores.
• Facilitate information sharing between various departments.
• Prepare briefing materials for meetings and appointments and taking minutes and dictation.
• Receive, attend to and direct customers/visitors appropriately.
• Manage and update office dialy, draft responses to correspondences and arrange for appointment and meetings.
• Maintain good customer relations with employees, customers and general public.
• Create and maintain appropriate record and filing sub-systems for the Office.
• Handle incoming/outgoing calls and manage with the Registry in respect to incoming and outgoing correspondences;
and
• Promote a positive corporate culture and image of the Programme
Duration: until 31.12.2017

APPLICATION INSTRUCTIONS:

For further information please contact NIRAS Tanzania Office by Email: ssh@niras.com copy to asatham@hotmail.com.

If you think you meet the job requirements, please send your application letter, current CV and names of two referees through the above mentioned emails.