Personal Secretary III (Head Office)

Personal Secretary III (Head Office) - 4 Posts
Reports to: Head of Division
Contract type: Contract for unspecified period of time
Location: Head Office, Dar es Salaam
Job Purpose:
To provide secretarial services to Head of Department and administer departmental office support functions.
Primary Duties and Responsibilities:
a) Providing administrative and office support to the Head of department including handling appointments and travel arrangements;
b) Managing phone calls, fax and emails directed to the Head of Department;
c) Attending to visitors/customers of the Head of department;
d) Typing letters, memos, reports and other documents as required;
e) Handling files, documents (routine and confidential) including non routine information appropriately;
f) Distributing files and documents to relevant officers and parties within the department and outside as instructed;
g) Assisting with organizing meetings and planning official events;
h) Operating and assisting office staff in operating photocopier, scanner and other equipment;
i) Making requisitions and maintaining inventory of office supplies and office equipment machinery;
j) Performing other related duties as assigned by the Supervisor.
Education/Professional Qualifications Required:
a) Diploma in Secretarial studies from an accredited training institution;
b) Certificate of secondary education examination with passes in English and Kiswahili.
c) Must have shorthand, hatimkato, 100wpm, as well as typing speed 50 wpm;
d) Good team player;
e) Strong organization skills;
f) Computer skills including Microsoft Word, Excel, PowerPoint e.t.c;
g) Strong interpersonal and communication skills;
h) Good customer service skills.

How to Apply:
Interested applicants must submit the following for consideration of the applications:
a) A curriculum vitae (CV);
b) Certified copies of certificates, birth certificate and other relevant certificates;
c) Two recent passport size photographs;
d) Names and addresses of two reputable referees;
e) Applicant’s reliable contact address, email address and telephone numbers.
f) Applicants with academic certificates from foreign universities must submit proof of accreditation of issuing institutions.
Application should be addressed to:
Deputy Governor (AIC),
Bank of Tanzania,
P. O. Box 2939,
DAR ES SALAAM
Closing Date:
Applications should reach the Deputy Governor’s Office on or before 6.00 pm on 11th November, 2013.
Only short-listed applicants will be contacted.