TRAINING ASSISTANT , GL-6

DEADLINE FOR APPLICATIONS:	09/23/2011
DATE OF ISSUACE:	08/25/2011
ORGANIZATIONAL UNIT:	UNSOA
DUTY STATION:	NAIROBI
VACANCY ANNOUNCEMENT NUMBER:	UNSOA/TRAINING/001/2011

Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred and visa or work permit issues in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The Training Assistant will report to the Head of Training Unit and will be responsible for the following duties: 1. Responsible for the performance management and information technology training. 2. Ensure training manuals are updated and available. 3. Assists in the organization and conduct of training courses and workshops. 4. Provides logistics and administrative support to trainers. 5. Assist with the preparation for the training budget, input monitoring and implementation in Integrated Management Information Systems. 6. Provides general office support services; drafts and/or processes a variety of correspondence and other communications. 7. Launch announcements of training courses and follows up on training. 8. Create online surveys for needs assessment and evaluation. 9. Prepare power-point presentation for data collected in course evaluation surveys. 10. Monitor progress and effectiveness of the courses. Produce and distribute course certificates. 11. Maintain training-related automated systems and applications. 12. Oversee maintenance of computers and state of training room. 13. Sets up and maintains reference files/records (electronic and paper). 14. Schedules appointments/meetings, monitors deadlines, and prepares written responses relating to training matters.

Core Competencies:

Professionalism : Knowledge of design, delivery and evaluation of training and ability to interpret and apply them in an organizational setting; demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges. Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; ask questions to clarify, and exhibits interest in having two-way communication; demonstrate openness in sharing information and keeping people informed. Planning and Organizing - Develop clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjust priorities as required; foresee risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; use time efficiently. Client Orientation - Consider all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establish and maintain productive partnerships with clients by gaining their trust and respect; identify clients’ needs and matches them to appropriate solutions; monitor ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.

QUALIFICATIONS

Education:

Completion of secondary school education or equivalent is required. Additional technical qualifications in the fields of administration and training are desirable.

Work Experience:

Six (6) years of experience in administration, training or related field.

Languages:

: Fluency in oral and written English is essential. Knowledge of another official United Nations language is an advantage.

Other Desirable Skills:

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a Non-Smoking Environment. English and French are the two official working languages of the United Nations. ONLY applications to specific VAs will be considered, general applications should not be sent.

How to apply: How to apply: Qualified candidates may submit their applications including their curriculum vitae or United Nations Personal History form (P.11) to the address mentioned below on or before the deadline. Email: recruitment-unsoa@un.org