Program Administrator – SEP CIMMYT

About our Organization

CIMMYT is committed to improving livelihoods in developing countries.

Through strong science and effective partnerships, we create, share, and use knowledge and agricultural technology to increase food security, improves the productivity and profitability of farming systems, and sustain natural resources in developing countries.

CIMMYT is an international non-profit research and training center with direct links to about 100 developing countries through offices in Asia, Africa, and Latin America.

We participate in an extensive global network of people and organizations who share similar development goals, including the public and private sector, non-governmental and civil society organizations, relief and health agencies, farmers, and the development assistance community.

The Position

The incumbent will work under the supervision of the Director of Socioeconomics Program (SEP) of CIMMYT and will be responsible for:

Program Administration

• Ensure appropriate preparation and upload of project work plans and documents into the CIMMYT’s project management system in interaction with Project Leaders
• Monitor milestones and status of deliverables in work plans
• Prepare Memorandums of Understanding and Letters of Agreement between the SEP and host countries, and partners
• Manage contracts with partner institutions and consultants
• Maintain and update the Program’s databases and contact lists
• Maintain electronic and hard-copy filing and archiving systems for SEP projects.
• Analyze processes within SEP and continue to improve overall work efficiency and systems
• Support to preparation of Annual Donor reports

Finance

• Participate in preparation of the SEP operational and capital budgets in consultation with the Director
• Ensure appropriate upload of project budgets into the CIMMYT’s accounting system in interaction with Project Leaders.
• Monitor appropriate and timely use and reporting of budgets by program staff
• Managing liquidation and flow of funds to partner institutions
• Revise financial reports for submission to donors in interaction with Project Leaders and Accounting.

Communication

• Manage and ensure accuracy, usefulness and attractiveness of information on the program intranet and webpage in collaboration with Corporate Communication staff
• Participate in the compilation and editing of project proposals and reports

HR

• Coordinate the Annual Performance Evaluations for SEP internationally recruited staff and ensure submission of completed forms to Human Resources
• Coordinate recruitment of SEP internationally recruited staff in liaison with HQ

Logistics

• Coordinate the SEP Director’s travel itineraries, tickets, visas and accommodation
• Liaise with organizers for related SEP meetings, conferences and other events
• Any other duties as assigned

Requirements

• At least Bachelors degree from a recognized institution in Business Administration, Economics, Management, Finance or related filed.
• Post Graduate qualification in project management will be an added advantage
• At least 5 years practical hands on work experience in Program\Project administration and budgeting, preferably in International Organization
• Familiarity with monitoring and reporting on grant funded projects
• Excellent computing skills; Excel, Ms Word, PowerPoint, Web Management
• Excellent numeracy, oral and written communication skills in English (knowledge of Spanish would be an added advantage
• Work experience with a project management system

Personal attributes

• Ability to relate positively and to engage with a wide range of people
• Strong self-motivation and flexible team player
• Ability to multi task and prioritize between tasks
• Discretion in the handling of confidential information
• Ability to organize meetings & workshops and produce concise and accurate minutes and reports

Terms of offer

The World Agroforestry Centre is an equal opportunity employer and offers a collegial and gender-sensitive working environment.

We believe that staff diversity promotes excellence and strongly encourage applications from qualified women.

This position is on local terms and will be for an initial period of three (3) years, renewable subject to six (6) months’ probation period, assessment of performance, continued relevance of the position and availability of resources.

How to apply

Applications for the position must include:

• A cover letter illustrating your suitability for the position against the listed requirements and salary expectations
• A detailed curriculum vitae
• The names and addresses of three referees, including telephone, fax numbers and email addresses.

All correspondence should be addressed to the

Human Resources Unit,
World Agroforestry Centre (ICRAF),
P.O Box 30677, Nairobi, Kenya

OR via email: icrafhru@cgiar.org

and should indicate “Program Administrator – SEP CIMMYT” on their application letters and email submissions.

Applications will be considered until 10th October 2011

Please note that only short-listed applicants meeting the above requirements will be contacted.

Only shortlisted applicants meeting the above requirements will be contacted.

We invite you to learn more about ICRAF and CIMMYT by accessing our web sites www.cimmyt.org and www.worldagroforestry.org