EAST AFRICA COMMUNITY EMPLOYMENT OPPORTUNITIES

EAST AFRICAN COMMUNITY

Applications are invited from suitably qualified citizens of East Africa (Burundi, Kenya, Rwanda, Tanzania and Uganda) for the following short-term project positions tenable at the EAC Secretariat in Arusha, Tanzania.

1. PROJECT ACCOUNTANTS – 3 POSITIONS (PARTNERSHIP FUND, RISP, AU CAPACITY BUILDING)

Grade: Professional Staff Category (P1 Equivalent)

Directorate: Finance
Reports to: Director, Finance
Station: EAC Secretariat, Arusha - Tanzania

Main Purpose of the Job:

To provide strategic advice and guidance on financial management issues relating to the projects and to ensure optimal utilization of financial resources.

Key Duties and Responsibilities

1.1. Set up and review the accounting, financial and related systems in compliance with the requirements of the donor funds.

1.2. Assist the Project Coordinator in planning and coordinating the preparation of cost estimates, budget, and financial forecasts, as well as advising user departments on financial requirements of the project.

1.3. Administer procedures and practices for donor funds management, expenditure control and financial reporting of budgetary funds, as well as ensuring that there are no budget overruns.

1.4. Maintain proper accounting records and monthly as well as quarterly reports, including analysis of accounts to ensure that decision makers receive timely and accurate information.

1.5. Preparation of the year end Financial Statements for purposes of Audit

1.6. Prepare Financial Management reports for the EAC Secretariat and the Development Partners

1.7. Preparation of Monthly bank reconciliation statements


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1.8. Perform any other duties that will be assigned by the Director, Finance from time to time.

Qualification and Experience:

A minimum of a Bachelors degree in Commerce (Accounting option), Business Administration /Management (Financial Accounting option), with at least six (6) years experience in a busy accounting office. Professional qualification such as CPA or ACCA is a must for these positions, while relevant experience in a donor funded project at a regional/international level will be an added advantage.

Skills and Competencies:

Proficiency in computerized financial management information Systems, good communication and report writing skills, as well as good inter-personal skills.


2. ACCOUNTS ASSISTANTS – 2 POSITIONS (RISP, DFID/TMEA)

Grade: General Staff Category (G5 Equivalent)

Directorate: Finance
Reports to: Project Accountant

Station: EAC Secretariat, Arusha - Tanzania

Duties and Responsibilities:

2.1 Preparations of accurate payment vouchers in line with the project accounting procedures.

2.2 Preparation of payment cheques in accordance with approved documents and procedures.

2.3 Proper maintenance of all project documents relating to financial transactions in line with the EAC accounting and record keeping system.

2.4 Act as a Cashier for the Project funds and ensure all monies received in the Projects are duly receipted and banked in accordance with EAC banking procedures.

2.5 Preparation of receipt journals for all inflow of money into the Projects, and ensure the Journals are duly approved.

2.6 Record all payments, and other journal transactions into the sun system.

2.7 Preparation of Monthly bank reconciliations for checking by the Project Accountant.

2.8 Maintenance of upto date cheque signatories register, cheque dispatch registers, payment request registers, imprest retirement registers, and other accounting registers deemed necessary for each of the Projects.

2.9 Perform any other duties assigned by the Project Accountant.

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Qualifications and Experience:

A minimum of an Advanced Diploma in Accounting or intermediate stages of CPA or ACCA with at least four (4) years experience as an Accounts Assistant in a reputable organization. Relevant experience in handling donor funds, and exposure in the use of sun accounting system will be an added advantage.


TERMS AND CONDITIONS OF SERVICE:

All positions will be on short-term contracts tenable for a period of twelve (12) months. The EAC will offer competitive consolidated salaries commensurate with the current EAC Salary Structure and the Project funding arrangements.


HOW TO APPLY:

Applications together with CVs in English language providing details of three referees, email address, and a mobile telephone contact should be submitted by registered mail, courier service or email (with the attachments being in an MS Word format) not later than 26th September 2011 to:

The Secretary General

East African Community
P. O. Box 1096
Arusha, Tanzania
Fax No: +007 27 2504255/2504481
Email: eac@eachq.org

Female candidates are particularly encouraged to apply. The East African Community will only respond to those candidates who meet its requirements.