The United Nations Development Programme (UNDP) invites internal and external applications form suitable qualified candidates to fill the post of Administrative/Finance Clerk in Kampala. Under the guidance and supervision of the UN Clinic Physician, the Administrative/Finance Clerk provides telephone and general reception and information services ensuring high quality and accuracy of work. The Administrative/Finance Clerk promotes a client, quality and results-oriented approach. The Administrative/Finance Clerk works in close collaboration with the UNDP Operations staff and other UN agencies staff to exchange information and ensure consistent service delivery. |
Duties and Responsibilities |
Provide Administrative Support: - Ensure medical records are orderly and all files accounted for.
- Maintain information/data in the system. Arrange for regular maintenance and repair of telephone service.
- Manage and plan front desk coverage.
- Maintain record of assets, stationery and supplies.
- Provide clerical and medical reports including data management.
- Review data for accuracy and completeness.
- Carry out other duties as directed by the UN-Physician.
Ensure the most updated UN staff and other contacts information, focusing on achievement of the following results: - Collect and update of UN staff and dependants data on a monthly and quarterly basis. Ensure all data and information is correct and accurate.
- Update list of hospitals, clinics and other important contacts for UN-Clinic.
Work in close collaboration with Finance Unit: - Assist in gathering data for the preparation of the UN common/shared budget.
- Assist in the management/monitoring of UN clinic Common/shared budget.
- Assist in preparation/dispatch and follow-up of invoices to UN agencies for early payment or contribution of the common/shared budget.
- Follow-up on payment of invoices and inform payees on the status of the payments.
- Prepare financial summaries of the UN Dispensary budget performance as and when required for management information and decision making.
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Competencies |
Corporate Competencies: - Demonstrate commitment to UN’s mission, vision and values.
- Display cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Functional Competencies Knowledge Management and Learning - Share knowledge and experience
- Actively work towards continuing personal learning and development in one or more practice areas, act on learning plan and apply newly acquired skills
Development and Operational Effectiveness - Ability to perform a variety of standard tasks related to front desk service, telephone communications service and updating of staff/dependants data information.
- Good knowledge of UNDP administrative rules and regulations
- Good IT skills, communication skills and accuracy skills
- Knowledge of medical terminology
- Knowledge of Health Information Management Systems.
Leadership and Self-Management - Focus on result for the client and responds positively to feedback.
- Consistently approaches work with energy and a positive, constructive attitude.
- Remains calm, in control and good humored even under pressure.
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Required Skills and Experience |
| Education: - Secondary education.
- Diploma in information Technology or Information Systems or Computer Science.
Experience: - Minimum 2 to 3 years of relevant experience.
- Highly proficient in Microsoft Word, Excel and Access.
Language: - Fluency in English in required.
- Knowledge of Swahili and Luganda is an added advantage.
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| UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. |
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