Project Assistant - International Organization for Migration

Special Vacancy Notice HR-2016-4
Open to Internal and External Candidates
Position Title : Project Assistant II
Duty Station : Zagreb, Croatia
Classification : General Service Staff, Grade Equivalent G5
Type of Appointment : Special Short Term – Grade Equivalent
until 31 December 2016
Estimated Start Date : As soon as possible
Closing Date : 28 June, 2016
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Under the direct supervision of the Head of Office IOM Zagreb, the incumbent will be accountable for assisting in the implementation of project activities.
Core Functions / Responsibilities:
  • Contribute to the implementation and coordination of project activities.
  • Draft, prepare and disseminate project related information material to a variety of actors.
  • Assist in liaison with project beneficiaries, donors and/or partner agencies, as well as with any other stakeholders for coordinating implementation activities.
  • Assist preparation of various project reports documentation in line with donor and/or IOM’s requirements.
  • Assist Head of Office in preparing supporting documentation for submission to the donors and/or auditors upon request.
  • Assist in drafting project ideas, concept note and/or proposals, and contribute to project development activities.
  • Attend official meetings, workshops and perform duty travel as required by the supervisor.
  • Provide support to the other team members, ensuring they receive the IOM-specific training and tools needed to perform their tasks as required.
  • Assist in initiating and monitoring of project payment requests, and in coordination with resource management on project budget forecasting and reporting;
  • Assist with logistical and/or organizational project.
  • Keep abreast of Croatian and EU policies and legislation relating to asylum and migration.
  • Perform other duties as may be assigned.
Required Qualifications and Experience
  • Completed High School degree from an accredited academic institution, with five years of relevant professional experience. University degree in Social Science, Political Science, International Relation or a related field an advantage.
  • Experience in liaising with governmental and NGOs actors.
  • Knowledge of Croatian and EU migration and asylum policies and actors.
  • Work experience with an international organization is an asset.
  • IOM specific project development experience and/or training an advantage
  • Organization and/or facilitation of trainings/workshops an advantage
Fluency in English and Croatian languages is required.
Required Competencies
  • Accepts and gives constructive criticism
  • Follows all relevant procedures, processes, and policies
  • Meets deadline, cost, and quality requirements for outputs
  • Monitors own work to correct errors
  • Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
  • Identifies the immediate and peripheral clients of own work
  • Establishes and maintains effective working relationships with clients
  • Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
  • Keeps clients informed of developments and setbacks
Continuous Learning
  • Contributes to colleagues' learning
  • Demonstrates interest in improving relevant skills
  • Demonstrates interest in acquiring skills relevant to other functional areas
  • Keeps abreast of developments in own professional area
  • Actively shares relevant information
  • Clearly communicates, and listens to feedback on, changing priorities and procedures
  • Writes clearly and effectively, adapting wording and style to the intended audience
  • Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
  • Actively seeks new ways of improving programmes or services
  • Expands responsibilities while maintaining existing ones
  • Persuades others to consider new ideas
  • Proactively develops new ways to resolve problems
Leadership and Negotiation
  • Convinces others to share resources
  • Actively identifies opportunities for and promotes organizational change
  • Presents goals as shared interests
  • Articulates vision to motivate colleagues and follows through with commitments
Performance Management
  • Provides constructive feedback to colleagues
  • Identifies ways for their staff to develop their abilities and careers
  • Provides fair, accurate, timely, and constructive staff evaluations
  • Uses staff evaluations appropriately in recruitment and other relevant HR procedures
  • Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
How to apply:
Interested candidates are invited to submit their applications at ZagHumanResources@iom.int by June 28, 2016 at the latest, referring to this advertisement.
Only shortlisted candidates will be contacted.
Posting period:
From 15.06.2016 to 28.06.2016
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