Background As one of the original eight pilot countries for the UN Reform initiative Delivering as One, Tanzania is a global leader in advancing reforms of the UN system, with a view to support accelerated harmonization in implementation practices, coherence in programming, and alignment with national systems, intended to produce a reduction in transaction costs and enhanced development impact. Deepening reform will require new and even more innovative ways for the UN agencies to work together in formulating and implementing UNDAP II. Programme planning, resource mobilization, evaluation, and review activities will be done collaboratively. There will be increased harmonization of UN policies, procedures and tools, possibly leading towards the establishment of a One UN Operations Team.
The Programme & Strategic Support Unit (PSSU) has been created to support the strategic and programme management function for the country programme. The team will directly support the Programme team with the design and formulation of projects; monitoring and evaluation, gender mainstreaming, communication and resource mobilization; compliance to quality assurance standards and reporting on results. The PSSU in collaboration with Operations units ensures high quality project management in aspects of procurement for projects, field monitoring, utilization of programme resources, HACT audit and implementation of audit recommendations. The PSSU provides support to programme and project evaluations (appraisal, mid-term and final reviews and outcome evaluations), internal and external communication, resource mobilization and results reporting. The team is there to ensure that CO results are monitored, tracked, reported and communicated as per UNDP and CO expectations and requirements. The function includes maintenance of donor/partner relations, maintenance of CO visibility and supporting the programme team to report in the ROAR, the IWP and the IRRF for the SP.
Under the guidance and direct supervision of the Programme Management Specialist, the M&E Specialist contributes to the effective implementation of the CPE Evaluation plan and participates in the conduct of thematic and crosscutting evaluations. The M&E Specialist ensures that objective evaluations are designed and implemented to assess the country programme relevance, effectiveness, efficiency, impact and sustainability of results; that evaluations carried out in a credible and systematic manner; supports the application of evaluation lessons and recommendations in programme design, and contributes to the implementation of UNDAP and CPD priorities and results.
The Specialist liaises with the Evaluation Office at Headquarters/Regional Service Centre regarding evaluation approaches and methodologies, ensuring that UNDP meets the minimum requirements for monitoring and evaluation, including the conduct of mandatory project evaluations and Outcome evaluations. The M&E Specialist works in close collaboration with the Head of Programme, the PSSU members, with the Programme and Operations Teams in the CO, UNDP Evaluation Office staff and Government officials to ensure that thematic, programme and project evaluations are carried out according to schedules and that findings and recommendations are implemented and followed up.
The M&E Specialist also plays a critical role in supporting and coordinating the annual reporting in ROAR, the reporting for the SP through the IRRF and biannual results reporting and UNDAP review process. S/he further provides effective support to the implementation of the UNDAP and the Delivering as One (DaO) initiative through actively participating in the UN interagency PME Working Group for monitoring and reporting UNDAP results and outcomes for UNDP.
Duties and Responsibilities Ensures effective coordination of the evaluation process in the Country Office, focusing on achievement of the following results: Preparation of CO Evaluation Plan; Quality assurance and drafting of Terms of Reference (TOR) for specific project/thematic/sectoral evaluation missions and/or desk evaluations/reviews, participation in consultant and evaluation team selection, technical feedback on evaluations and budget oversight; Guidance on UNDP evaluation policies, procedures and practices to programme managers, UNDP CO staff concerned with evaluation, consultants and/or members of the evaluation team; Provision of the technical advice at the design stage of programmes/projects setting up a framework with defined indicators at the design stage to facilitate the evaluation at the later stages; Preparation of analytical documents on areas evaluated, effectiveness and impact of UNDP programme; Follow up on implementation of evaluation recommendations. Ensuring the optimal use of evaluations by providing guidance in preparation of timely management response to all mandatory evaluations and by developing a communication plan; Monitors the programme reporting the integrated results and resources framework (IRRF) by providing inputs to periodic reports for the Country Office and Senior Management. Ensures appropriate design and implementation of programme M&E framework focusing on achievement of the following results: Design of M&E framework for the country programme to facilitate its evaluation at later stages; Review and update existing project M&E framework in accordance with the project document M&E plan; Align project and programme M&E with the RRF and the IRRF to enable the country programme to report appropriately to the global Strategic Plan; Ensure the country programme aligns to the thematic, design and operational parameters of the Strategic Plan; Provide technical advice for the revision of performance indicators when required; Identify the requirements for collecting baseline data, prepare TOR, and support conducting of baseline surveys, research studies and analyses of the findings. Analyze and interpret research findings for programme use. Documenting results of studies and report on them; Contribute to the development of project Annual Work Plans, ensuring alignment with project strategy, annual targets and inclusion of M&E activities in the work plan; Prepare a detailed M&E budget for the CO M&E framework. Oversee and execute M&E activities with particular focus on generating reliable data and evidence on project performance, results and impact; Undertake regular visits to the field in collaboration with Programme team to support implementation of M&E plan and to identify where adaptations might be needed; Documenting and maintaining database for sources of evidence in collaboration with Communications Analyst to facilitate reporting in ROAR, IWP, IRRF and to donors. Ensures facilitation of knowledge building and knowledge sharing in the area of monitoring and evaluation, focusing on achievement of the following results: Identification of evaluation findings, lessons learned and recommendations to be integrated into broader EO knowledge management efforts, disseminated in learning events and channeled into decision-making processes; Coordinate the implementation of gender equality strategy and CO gender equality action plan; Organise and provide training in M&E for project and implementing partner staff, primary stakeholders with view to developing local M&E capacity; Organization and coordination of M&E and gender trainings in the Country Office; Participation in evaluation and gender communities of practice, staying abreast of latest development and professional norms, standards, tools and methodologies; Facilitation of staff participation in Practice networks, UNDP knowledge networks, regional networks and communities of practice and promotion of a learning culture. Substantive lead role in and coordination support to the implementation of the UNDAP and the Delivering as One (DaO) initiative, focusing on achievement of the following: Active participation in the UN Planning, Monitoring and Evaluation Working Group (PMEWG) ; Coordination and quality assurance in the biannual UNDAP review process Contribution and support to effective implementation of annual joint evaluation workplan in line with the DaO Matrix and UNDAP; Contribution and support to effective monitoring of results achieved under DaO Matrix, and UNDAP, and active participation in the annual programme review exercise; Substantive and timely inputs to reporting on AWP to the Annual UN Report on UNDAP and DaO Matrix; Collaboration and coordination with other UN agencies, government agencies, NGOs, and other organizations on monitoring and evaluation issues. Impact of Results
The key results have an impact on the Results-Based Management in the Country Office, in particular the assessment of development impact and dissemination of findings for knowledge building within and outside the organization. Effective implementation of evaluation policies and strategies, as well as efficient management of the evaluation process, enhance the organization’s capacity and credibility in implementation of highly effective programmes with strong impact.
Functional Competencies: Advocacy/Advancing A Policy-Oriented Agenda; Results-Based Programme Development and Management; Building Strategic Partnerships; Innovation and Marketing New Approaches; Resource Mobilization (Field Duty Stations); Promoting Organizational Learning and Knowledge Sharing; Job Knowledge/Technical Expertise; Global Leadership and Advocacy for UNDP’s Goals; Client Orientation.
Core Competencies: Promoting ethics and integrity, creating organizational precedents Building support and political acumen; Building staff competence, creating an environment of creativity and innovation; Building and promoting effective teams; Creating and promoting enabling environment for open communication Creating an emotionally intelligent organization; Leveraging conflict in the interests of UNDP & setting standards; Sharing knowledge across the organization and building a culture of knowledge sharing and learning. Promoting learning and knowledge management/sharing is the responsibility of each staff member; Fair and transparent decision making; calculated risk-taking.
Required Skills and Experience Education: Master’s Degree in M&E, Business or Public Administration, Development Statistics, Project Management, International Relations, Economics, Political Sciences or related field. Experience: 5 years of relevant experience at the national and international level in international development issues; Experience in monitoring and evaluation, management of development projects and gender related policy matters; Experience and ability to deal with data and analyze research findings; Experience in the usage of computers and office software packages, experience in handling of web based management systems. Communication Skills Language Requirements: Fluency in English Swahili is desirable.