PHIA Project - Procurement and Logistics Manager - Tanzania PHIA, ICAP Tanzania

ICAP at Columbia University is an international non-profit organization that aims to ensure the wellness of families and communities by strengthening health systems around the world.

In partnership with the United States Centers for Disease Control and Prevention (CDC), ICAP will conduct Population-based HIV Impact Assessments (PHIA) in specific PEPFAR-supported countries. Each PHIA will define the status of the national HIV epidemic, guide allocation of resources based on evidence, and integrate capacity building of country stakeholders in the design, conduct, analysis, and use of PHIAs.

ICAP, in partnership with the Ministry of Health and Social Welfare (MoHSW) and the Centers for Disease Control and Prevention (CDC), is planning to conduct a PHIA to estimate the population-level impact of the national HIV prevention, care and treatment programs in Tanzania. In addition to providing important programmatic information to the MoHSW and relevant stakeholders, this assessment of the national HIV program is of great value to HIV researchers and public health experts around the world.

More details on ICAP’s PHIA Project may be found at:

http://icap.columbia.edu/global-initatives/the-phia-project/

OVERALL JOB FUNCTION

Reporting to the PHIA Project Director, the Procurement and Logistics Manager is responsible for the tactical coordinating of procurement and logistics of survey and mainly laboratory goods for the Tanzania PHIA. The P&L Managerwill ensure team adherence to national and international purchasing policies, procedures and practices, and will provide procurement and logistical support to the Tanzania PHIA project. The P&L Manager will be ultimately responsible for the importation, custom clearance and distribution countrywide of all supplies. Together with other implementing partners, will collaborate for the deployment of vehicles, staff allocation, travels, communications and temporary living and office space for surveying teams when necessary.

This position is grant funded.

Location: Dar es Salaam, Tanzania

RESPONSIBILITIES

• In collaboration with the NY-based procurement officer, develop and manage a procurement plan for the project.
• Coordinate and plan laboratory and/or survey procurements including but not limited to developing and placing purchasing orders, monitoring delivery schedules, facilitating customs clearance (including duty-free clearance where possible), ensuring safe storage upon arrival and coordinating delivery to endpoints in-country.
• Establish, negotiate and manage key supplier agreements, identify new opportunities, seek ways to improve efficiencies and ensure purchasing compliance.
• Develop and maintain effective procurement systems, by identifying, and developing or improving processes and practices to ensure ICAP obtains the best value for expenditure on goods and services.
• Coordinate the tender and quotation process of ICAP while actively monitoring procedures across the organization, identifying any deficiencies and recommending steps for improvement.
• Communicate and report on procurement progress against work plans through developing, compiling, reconciling and/or updating information in vendor and stock database/inventory log to provide effective processing, informing management and reporting.
• Liaise with ICAP’s suppliers to ensure that the most up-to-date data is available for the supply of goods and services.
• Provide staff training and control to sub-recipient partners relating to ICAP purchasing processes, procedures, guidelines and general good procurement practices.
• Provide logistical support and assistance to sub-recipients partners.
• Other duties as appropriate.

MINIMUM QUALIFICATIONS

• Diploma in Procurement/Supply Chain Management/Logistics or business related field from a reputable academic institution.

PREFERRED EXPERIENCE AND OTHER SKILLS

• Demonstrated ability to manage timely procurement and delivery of items with tight deadlines.
• Minimum 7-10 years of international experience in Procurement, Supply Chain and Logistics of large and countrywide operations.
• Experience in large and complex Logistics operations like: refugee camps, response to natural disasters, national vaccinations campaigns or other major health emergency responses.
• Experience in deployment of supplies for large national level projects.
• Management of multidisciplinary teams and service providers (customs, mechanics, lab, importers, permits).
• Knowledge on biohazard sample transportations, disposition of biohazard waste, knowledge for trans-borders biological samples.
• Experience with USG as well as local procurement policies, procedures and practices preferable.
• Strong interpersonal and communication (written and spoken) skills in English essential.
• Proficiency in relevant computer applications: MS Word, Excel, PowerPoint, Internet, Email, etc.
• Ability to meet tight deadlines and successfully manage multiple assignments concurrently.
• Ability to function independently; results-oriented; detail oriented.
• Strong organizational and analytical skills, good attention to detail.
• Ability to problem solve and work as part of a team.

TRAVEL REQUIREMENTS

• May require periodic trips to partner sites, conferences and/or off site meetings within Tanzania (requiring overnight stay of up to two days).

Application Instructions

Suitably qualified and experienced candidates should send their applications, including a detailed Curriculum Vitae (CV) and cover letter to: icap-tz-hr@columbia.edu.

Please include position title “Procurement and Logistics Manager” in the subject line. Do NOT attach any certificates. Only shortlisted candidates will be contacted.

NOTE: The successful candidate will be an employee of ICAP in Tanzania and subject to the local terms and conditions of employment which includes a competitive salary and benefits package.

Columbia University is an equal opportunity and affirmative action employer. It does not discriminate against employees or applicants for employment on the basis of race, color, sex, gender, religion, creed, national and ethnic origin, age, citizenship, status as a perceived or actual victim of domestic violence, disability, marital status, sexual orientation, status as a Vietnam era or disabled veteran, or any other legally protected status.