Management Specialist

Position and Grade:	Management Specialist (P-4)
Organizational Unit:	Office of Internal Oversight Services Offices reporting to the Director General
Duty Station:	Vienna, Austria
Issue Date:	7 August 2013 (re-opened on 20 March 2014)
Application Deadline:	9 April 2014
Type/Duration of Appointment:	Fixed term, 3 years (subject to a probationary period of 1 year)

Organizational Setting

The Office of Internal Oversight Services (OIOS) assists the Director General to strengthen the Agency's internal oversight services and its ability to ensure management efficiency and programme effectiveness and to enhance accountability. OIOS comprises four major functional areas: internal audit, investigation, management services and programme evaluation. OIOS provides the Director General and senior management with objective, independent and systematic assessments for the purpose of improving efficiency and effectiveness in programme delivery, improving accountability and ensuring sound governance.

Main purpose

Under the general supervision of the Director of OIOS, the Management Specialist provides independent and objective advisory services to managers to help them to improve the IAEA's programme performance and operations.

Role

The Management Specialist is (a) a team member, contributing to ensuring that the IAEA remains a reliable steward of public resources, and (b) a project manager, leading the planning and implementation of management services reviews.

Partnerships

Under the guidance of Director of OIOS, the Management Specialist discusses project plans, progress and results with IAEA senior management, programme managers and officers; coordinates and provides guidance to external consultants/experts regarding potential assignments and follow-up on assigned project work; and exchanges information for benchmarking the IAEA's performance with external counterparts.

Functions / Key Results Expected

The Management Specialist performs a key role by bringing a systematic, disciplined and objective approach to the evaluation of management processes and to improvement of their effectiveness. To carry this out, he/she will conduct the following: Analyse the IAEA's programme and project structure as an input to the development of the work programme of the management services function. Take a proactive role in identifying emerging issues where the Office could make a contribution to improving the effectiveness and efficiency of processes and policies. Plan, conduct and report on management reviews of one or several of the following: workflow and processes; organizational structures; policies, procedures and practices; benchmarking against the good practices of other organizations; and resource utilization (efficiency and effectiveness). Manage reviews carried out by external experts/consultants by identifying suitable candidates and supervising their work to ensure high quality reviews and recommendations. Monitor the follow-up of management services recommendations, providing advice and guidance to senior management in client divisions/offices. Advise the Director of OIOS and senior management on the adequacy and effectiveness of the above management reviews, recommending improvements where needed.

Knowledge, Skills and Abilities

Demonstrated sound judgement in applying structured methods and techniques to analyse organizational problems and contribute to their solution. Strong analytical (qualitative and quantitative) skills. Ability in conceptual and strategic thinking. Ability to structure and analyse complex organizational and management issues. Strong interpersonal skills with proven experience in team work. In-depth knowledge of modern leadership practices and several of the following management concepts: Results-based management; Change management; Project management; Financial resource management; HR management; and Risk management. In-depth knowledge of techniques and methods for mapping/measuring/analysing: Efficiency and effectiveness; Workflow and processes; Organizational structure alignment with the objectives; Financial and resource allocation; and Good practices through benchmarking.

Education, Experience and Language Skills

Advanced university degree in business/public administration, science, engineering, economics, or another relevant advanced degree; or a bachelor degree with a minimum of 10 years of working experience in related fields. Minimum of seven years of relevant professional experience preferably in both private business and international organizations. Minimum of five years of experience in a central role (adviser or line manager) related to planning and implementing major organizational changes in larger organizations. Experience in programme and project management in an international organization is an advantage. Excellent presentation and communication skills, particularly writing and presentation in English. Knowledge of other official IAEA languages (i.e. Arabic, Chinese, French, Russian or Spanish) an advantage.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $67 611 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $45 164*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave,pension plan and health insurance. How to apply to the IAEA Complete an Online Application * Subject to change without notice

Applications from qualified women and candidates from developing countries are encouraged Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process.