Procurement Officer Job at JSI Tanzania

John Snow, Inc. (JSI), a US-based technical assistance firm, is implementing various public health-related projects in Tanzania aimed at strengthening the Ministry of Health and Social Welfare’s (MOHSW) service delivery, with funding from United States Government through USAID, CDC and other US agencies represented in Tanzania. 

The Supply Chain Management System (SCMS), MCHIP and USAID|DELIVER PROJECT are implemented under United States Agent for International Development (USAID) contracts through funding from United States of America government (USG). These projects managed in Tanzania by John Snow, Inc. (JSI) provides quality medicines, strengthens and establishes secure, reliable, cost-effective, and sustainable supply chains, capable of meeting the prevention, care and treatment needs of people of Tanzania including those living with and affected by HIV and AIDS.

JSI Tanzania field office seeks to employ a dynamic and self oriented person to work as Procurement Officer  under the guidance of Deputy Country Director of Operations, the position will be based in our country office in Dar es Salaam .

TITLE:                   Procurement Officer (1 Position)

REPORTS TO:      Deputy Country Director of Operations

LOCATION:         Country Office, Dar es Salaam

OVERALL RESPONSIBILITIES:

The Procurement Officer is responsible for providing comprehensive procurement support to all JSI office projects.  This position will be responsible for adhering to all relevant JSI and USAID policies and regulations while maintaining smooth and efficient procurement activities for the office. The primary responsibility of the Procurement Officer will be to follow the procurement process from receiving purchase request through delivery of the goods or services required for JSI project functionality.

SPECIFIC RESPONSIBILITIES:

• Consolidate all user department requirements for goods and services, and prepare an annual procurement plan for goods and services, which will also be updated on a quarterly basis.
• Receive procurement requests from user departments and clarify items specification with user department.
• Prepare and release requests for quotations in coordination with user departments, and JSI policies.
• Evaluate quotation/bids received and prepare evaluation documentation for procurement files, including recommendation of vendors to user departments and/or the Deputy Country Director of Operations.
• Prepare all vendors contract documents such as Local Purchase Orders.

• Follow up on JSI orders with contracted vendors to ensure timely delivery of goods and services, cultivating vendor relationships and ensuing product availability for user departments.
• Work closely with the accounts department to ensure timely payments to vendors for all JSI contracts; as necessary escalate any issues that arise to heads of units and/or the Deputy Country Director of Operations.
• Prepare a quarterly procurement progress report for the management team.
• Monitor supplier performance and follow up with vendors on performance issues as needed.
• Maintain a comprehensive filing system for auditable records for all procurement documentations as per laid out JSI/Tanzania documentation procedures
• Maintain the LPO tracking sheet and make sure it is updated on weekly basis.
• In collaboration with Office Manager, manage the VAT exemption letter requests to TRA.
• In collaboration with accounting unit, assist in managing JSI’s office inventory and ensure the inventory list is up to date.

QUALIFICATIONS AND PERSONAL ATTRIBUTES REQUIRED:

Applicants for this position should be Tanzanian nationals possessing the following minimum qualifications:

• Bachelor degree in finance, accounting or similar or recognized advanced diploma in procurement or related services.
• A minimum of 5 years practical procurement experience.
• Must be registered with Procurement and Supplies Professionals and Technicians Board (PSPTB).
• Excellent written and verbal English skills are required.
• Ability to easily communicate in a clear and courteous manner with all colleagues and vendors necessary.
• Working knowledge and understanding of USAID procurement policies and Federal Rules and Regulations.
• Ability to work independently and take initiative with minimal supervision.
• Previous work experience with USAID and other donor-funded projects highly preferred; or experience working with an INGO is an added advantage.
• Highly proficient in common computer packages (eg. Microsoft Word, PowerPoint, Excel) relevant to the work.
• Paying attention to detail is an essential advantage.    
• Must adhere and be able to maintain confidentiality for all company and staff proprietary matters

REMUNERATION:

A competitive remuneration and benefits package will be offered to the successful candidate for the above positions based on qualification, experience and salary history.

Mode of Application:

Submission may be sent to the address below not later than Thursday, 20^th March, 2014

 Human Resource Manager

John Snow, Inc.

 Plot No. 392,

 Toure Drive, Masaki

 P.O .Box 9263

 Dar es Salaam, Tanzania.

 Link: http://johnsnowinc.mytribehr.com/careers

Only candidates meeting the minimum requirements will be contacted. If you have not heard from us within 3 weeks after the closing date, kindly assume that your application was not successful. JSI is an equal opportunity employer.