Operations Officer BBC Media Action , Juba, South Sudan

Job Title Operations Officer

Line Management: Senior Operations Officer, Juba, South Sudan

Contract type One year fixed term with likelihood of extension
Local terms and conditions


BBC Media Action

BBC Media Action uses media and communications to reduce poverty and promote human rights in developing countries. We partner with civil society, local media and governments to:

• Produce creative programmes based on robust research in multi-media formats which inform and engage audiences around key development issues.

• Strengthen the media sector through building professional capacity and infrastructure.

Overall Purpose of the Job

The Operations Officer will be tasked with facilitating all transport and travel needs of the office staff, and monitoring of field movements. The Operations Officer will also support the local operation of the office, including maintaining assets lists, driver and fuel log books, scheduling water deliveries, generator maintenance etc. The position will demand a highly motivated, detailed oriented individual who will be able to solve challenges as they arise. He/she will be required to improve current systems from knowledge and experienced gained through at least 2 years experience in this area.

Person Specification - required knowledge, skills and experience

• Should be able to demonstrate skills of o Managing supplies.
o Team support

o Vehicle maintenance and management o Communications
o Good Juba contacts

• At least 2 years of Logistics experience ideally with non-governmental organisations within Humanitarian and development programmes.

• Fluency in written and spoken English and Simple Arabic.
• Creative thinking and the ability to find solutions and execute them.

• Extensive experience and knowledge in ensuring systems are in place and appropriate tools and reporting formats are developed and used.

• Proven ability to manage multiple priorities at the same time.

• Strong team player; able to work effectively under pressure and demonstrate patience to team members

Main Duties

• To work closely with the Senior Operations Officer and Finance Officer to ensure that BBC Media Action programme is cost effective, efficient and complies with the organisational standards of management and accountability. To ensure that all Logistic systems are implemented and programmes support functions are reviewed and improve where as required.


• To take responsibility for management of supplies and procurement while following the standard of BBC logistic guidelines. This includes requisition, local purchase, transport, warehousing (including storage and stock control systems) and the issuing of supplies.

• Making assessment of the logistic needs and issues for new project ( cost, etc)

• Maintaining the asset database, tagging and registration.

• Ensure that all drivers are properly licensed and vehicles have first aid kits, maintenance tools, contact numbers and BBC Media Action branding.

• Train and supervise compound support staff.
• Regular fuel consumption report and monthly vehicle utilization analysis

• Maintain vehicles and generator records and plan for maintenance schedules

• To manage the overall direction of logistic in Juba office and field areas.

Competencies

The following competencies (behaviours and characteristics) have been identified as key to success in the job. Successful candidates are expected to demonstrate these competencies.

• Analytical Thinking – Able to simplify complex problems, processes or projects into component parts, explore and evaluate them systematically. Able to identify causal relationships, and construct frameworks, for problem-solving and/or development.

• Decision Making – Is ready and able to take the initiative, originate action and be responsible for the consequences of the decision made.

• Planning and Organisation – Is able to think ahead in order to establish an efficient and appropriate course of action for self and others. Prioritises and plans activities taking into account all the relevant issues and factors such as deadlines, staffing and resources requirements.

• Resilience – Can maintain personal effectiveness by managing own emotions in the face of pressure, set backs or when dealing with provocative situations. Can demonstrate an approach to work that is characterised by commitment, motivation and energy.

• Influencing and Persuading – Ability to present sound and well-reasoned arguments to convince others. Can draw from a range of strategies to persuade people in a way that results in agreement or behaviour change.

• Communication – The ability to get one’s message understood clearly by adopting a range of styles, tools and techniques appropriate to the audience and the nature of the information.

• Managing relationships – Able to build and maintain effective working relationships with a range of people.

• Self Development – Is able to identify and apply opportunities for learning and development.
___________________________________________________________________

Open to South Sudanese candidates only.

Applications to: bbc.ma.recruitment@gmail.com. Please put ‘Operations Officer’ in the e-mail title

Closing date: 10th April 2012