Office Manager / Secretary - USAID

The United States Agency for International Development (USAID) seeks to hire an Office Manager / Secretary in its Office of Population & Health (OPH), USAID/Kenya.

The position is open to qualified Kenyan citizens and is based in Nairobi.

Basic Function of Position:

This position has responsibility for serving as Office Manager and Secretary, providing support services for the Office of Population and Health (OPH), USAID/Kenya.

The incumbent is the key administrative focal point for all communications between Office staff, USAID/Kenya, and all other organizations.

He/she ensures all routine administrative reports, time cards, and other routine administrative documents are submitted on time, and overseas office-wide functions including the OPH training plan, annual files compliance, maintenance of databases (e.g. partner contact list, 4th of July invitation roster, etc.) and all official supplies procurement and management.

Required Qualifications:

Any application that does not meet the minimum requirements stated below will not be evaluated.

Only short listed applicants will be contacted.

If you have not been contacted within one month from the closing date of this advertisement, please consider your application unsuccessful.

Education: Completion of Secondary School and two years of post-secondary training to certificate level is required.

Experience: A minimum of three years of progressively responsible secretarial and clerical experience is required.

Post Entry Training: Basic computer training including software applications for US Government (USG) systems. USG secretarial and office management courses, subject to course offering and availability of funds.

Language Proficiency: Level IV, fluent knowledge of oral and written English is required.

Knowledge: A general understanding of Kenya’s economic, social, and political situation is desirable. Must have excellent knowledge of correspondence formatting and reporting procedures, mail handling, and timekeeping procedures.

Skills and Abilities: Proficiency in Microsoft Office Suite is required. Excellent telephone and interpersonal skills are required.

Those fulfilling the requirements of the position should submit their application together with a detailed CV and all relevant attachments to the following address:

Human Resources Office
Re: Office Manager/Secretary, OPH/USAID/Kenya
P.O. Box 629, Village Market 00621, Nairobi, Kenya

Applications must reach the USAID office by COB January 13, 2012.