Senior Records Officer Jobs at East African Community

Senior Records Officer

(REF: EAC/HR/2015-2016/032)

The East African Community is a regional intergovernmental organisation comprising the Republic of Burundi, the Republic of Kenya, the Republic of Rwanda, the United Republic of Tanzania, and the Republic of Uganda with its Headquarters in Arusha, Tanzania.
The EAC mission is to widen and deepen economic, political, social and cultural integration to improve the quality of life of the people of East Africa through increased competitiveness, value added production, trade and investments.
This is an exciting opportunity for a highly motivated and result-driven professional who is a citizen of East African Community Partner States (Burundi, Kenya, Rwanda, Tanzania and Uganda) to apply for the following position tenable at East African Community - Secretariat:
Organ / Institution: The Secretariat
Duty Station: Arusha, Tanzania
Job Grade: P2

Job Purpose:

To provide a well-defined records’ management system and service for the safe handling, custody, storage, retrieval, exploitation and disposition of EAC records and documents. She/he will formulate strategies, guideline and procedures for Information management such as establishment of digital archives for the EAC records.

Duties and Responsibilities:

  1. Formulate strategies, policies and plans for Records management in liaison with technical departments; -
  2. Prepare budget estimates in accordance with MTEF guidelines for Risk management equipment, supplies, and requisite hardware and software;
  3. Develop project proposals for funding by development partners;
  4. Prepare an annual work plan for the division;
  5. Liaise with external contact in the academia, international institutions and regional        bodies;
  6. Maintain and continually update the Management Information System;
  7. Collect relevant data from partner states on policy trends;
  8. Develop retention and disposal schedules for EAC records and present the schedules to Management for approval;
  9. Facilitate Implementation of registry system and maintenance of the system standards.
  10. Carry out periodic operational audits to check system performance;
  11. Conduct user sensitization seminars as and when need arises;
  12. Prepare all the section annual, quarterly progress reports;
  13. Supervise and appraise the registry staff;
  14. Liaise with IT and other user departments on technical issues such updates for the TRIM and INSPIRO;
  15. Carry out system reviews for relevance in liaison with IT department; 
  16. Provide or share information with authorized users as and when required;

Qualifications and Experience:

A Masters Degree In Records and Archive Management, Information Science or an equivalent degree from a recognised University/Institution.
Minimum 8 years relevant experience, with 3 years at Senior level.

Skills and Competencies:

Must have analytical customer care and capacity building skills.
Must think strategically, have planning and organization skill, should be creative and innovative with good supervisory skills

Education Qualifications and Relevant Working Experience:

Education Qualifications:
All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State. This condition is applicable for locally and internationally attained qualifications.
All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.
Relevant Work Experience:
Internship, training and apprenticeship will not be considered as relevant work experience.


Applicants from all five (5) Partner States are eligible to apply for this position.

Terms and Conditions of Service:

The above position is tenable for a contract of five (5) years renewable once and is subject to the application of the EAC Quota System.

Fringe Benefits:

This post offers attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

Equal Opportunity:

The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

How to Apply:

Interested candidates who meet the qualification and experience requirements for the above mentioned position are advised to send their applications, detailed curriculum vitae, photocopies of academic certificates, names and contact details of three (3) referees, and a copy of National Identity Card, Birth Certificate or Passport showing the date of birth.
Please quote the respective reference number on both the application letter and the envelope. For electronic submissions, please quote the respective reference number on the subject of the email and forward to the address given below.
Applications should be submitted to the address below not later than Monday 15th August 2016, 17:00Hrs.

Please note:
  1. You may submit your application either electronically or in hard copy but not both.
  2. Applications which do not: indicate nationality and age; the reference number; an application letter attached; have certified copies of their academic degrees and other professional Certificates; or fail to provide three referees shall be disqualified.
  3. Only qualified candidates will be contacted
  4. EAC Staff Rules and Regulations prevent consideration of applicants above 55 years of age.
Please note that EAC does not require candidates to pay money for the recruitment process. All invitations for interviews shall be done in writing
The Director, 
Executive Selection Division
Deloitte Consulting Limited
10th Floor PPF Tower
Cnr of Ohio Street & Garden Avenue
P O Box 1559 Dar-es-Salaam, Tanzania
Fax +255(22) 2116379
E-mail: esd@deloitte.co.tz

Application Deadline:

Monday, 15 August 2016 - 5:00pm
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