Zonal Facilities Officer , NMB BANK

Zonal Facilities Officer

The Incumbent that we are looking for will be responsible for supervising the bank’s building maintenance, coordinating activities of contractors, vendors and suppliers as well as  developing and managing an effective mechanical and electrical maintenance program for Zonal office and Branches to meet operational and legal requirements.

Core Responsibilities:
In consultation with the senior manager facilities operations and maintenance, develop, implement and manage an effective electrical, plumbing and Air conditioning maintenance programmes ,so that it complies with legal and operational requirements.
Co-ordinate regular surveys of NMB’s mechanical and electrical systems to ensure that maintenance requirements are comprehensively identified and rectified.
Manage strategic mechanical and electrical works projects.
Manage and monitor the performance of the appointed contractors and consultants against the requirements of the contract specification, including monitoring and sorting complaints, and negotiating with clients and contractors to resolve difficulties to effect the improvement of service delivery
Assist with the preparation of budget estimates and the management of allocations to enable the best use of financial resources.
Assess and produce procedures relating to statutory compliance, documenting maintenance and site records, and updating condition survey information.
 Assess and produce procedures relating to statutory compliance, documenting maintenance and site records, and updating condition survey information.
To attend and actively participate in specialist advice groups relating to buildings, e.g. disabled access, property loss and risk management, and to report and advise on energy management initiatives.
Ensure premises are in acceptable sanitary standards. To provide advice on health and safety, consulting with the Health & Safety Advisor as appropriate.
Prepare reports for Senior management  and assist in the ongoing development and monitoring of NMB Branches and offices
Monitor and manage services for firefighting equipment across the zone including regular check up on their condition as per requirements
Monitor and manage servicing and maintenance of all security system; CCTV cameras, panic buttons, access control and intruder alarms and ensure proper performance
Supervise security guards; ensuring adherence to their contractual obligations.
Fleet management: responsible for managing drivers’ duties and leave rosters and ensure use of vehicles as per the fleet management policy·
Ensure maintained both mechanically and aesthetically. Ensure updated insurance covers, road licenses are in place,
Compile monthly status reports to management
Management of all zonal assets; have coded asset register in place. Prepare and maintain database for all leases
Management of leases renewals: Ensure all Bank premises have valid contracts and advise HQ on their renewals at least a month prior
 Procurement of goods and services at zonal level. Managing the end to end procurement process from tendering to contract award and management
Statutory issues: ensure all statutory obligations are paid; land rent, property tax. OSHA and BOT regulations and standards are observed.
Supervision of new projects within budget
Quality assurance checks   for  all  projects in the zone
Supervise maintenance of generators and send reports to management on fuel consumption on monthly basis
In liaison with SMFMO & Channel Department, inspect for approval new sites after been identified by Channel department. New sites for  ATM/QSB/Branch
Any other tasks assigned by senior management

Awareness of the Bank as a whole including systems, products and services
Proven ability to effectively work within teams at all levels
Drive for results
Innovative problem solving skills
Planning and organizing
Team player
Quality, high standards and controls
Service excellence
Property/Estate Management Knowledge
Substantial experience of project management and overseeing planned maintenance programs.
Sound understanding of the technical and commercial evaluation of building service contracts and supervising contractors.
Extensive experience in problem solving and solution orientated management.
Knowledge and experience of the legislative requirements concerning building electrical and mechanical services.
A good understanding of planning and budgeting processes and methodology

Qualifications & Experience:
Advanced Diploma /Bachelor’s degree in the field of Land management and valuation, engineering or its equivalent
Master’s degree is an added advantage
At least 3 years in Property / Estate Management

Ref NO:19052016
Job title:Zonal Facilities Officer
Location: Lake Region

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