JOBS IN TANZANIA - END OF JULY 2015

LOCATION: Dar es Salaam, Tanzania

CLOSING DATE: July 30, 2015

An international organization is opening up an office in Tanzania is competitively recruiting for the following positions to support its peace and elections project;

·         Program Officer (PO)

·         Field Accountant (FA)

·         Program Assistant (PA)

·         Administrative Assistant (AA)

·         Driver and Logistics Officer (DLO)

The organization is a nonprofit, nonpartisan organization, dedicated to advancing freedom and democracy worldwide by developing political parties, civic institutions, open elections, democratic governance and the rule of law.

POSITION DESCRIPTION:

1.      POSITION: Program Officer

The Program Officer will oversee the development and implementation of organization’s programs in Tanzania, focusing on electoral and political processes, and local governance. S/he will assist the Country Director and work as part of the organization's elections, youth, women and media program as well as local governance project to develop program strategy, proposals, concept notes, and reports, organize and implement program activities, assist program monitoring and evaluation, and oversee program budgets. The Program Officer will report directly to the Country Director (CD).

Duties & Responsibilities

·      Assist the CD in the management of program and administrative staff; provide guidance, mentorship, delegation of responsibility, and adequate oversight of performance;

·      Monitor budgets and expenditures for assigned program areas, and negotiate and prepare contracts, sub-grants, and other financial and project implementation documents;

·      Identify and cultivate relationships with relevant government officials, local partners, and members of the diplomatic and donor community, and represent the organization at public functions;

·      Fulfill reporting requirements of assigned program areas, and take lead in the drafting and editing of team documents and field reports as well as preparation of quarterly and weekly reports and provide guidance for written work of subordinates;

·      Travel to various parts of Tanzania, as necessary to support program implementation, reporting, and monitoring and evaluation;

·      Monitor and evaluate the performance of the organization and its partner’s activities, identifying successes and challenges and recommending appropriate program adjustments;

·      Assist the CD to develop short and long-term plans for specific programmatic objectives, and design, draft and edit project proposals;

·      Monitor regional political developments, and provide political and programmatic analysis and recommendations as needed;

·      Any other duties assigned to support specific program objectives or the organization’s work in Tanzania.

QUALIFICATIONS:

Minimum Qualifications

·       A university degree in either Law, International Relations, Development Studies, Political Science, Public Policy, or a related subject; a Master’s degree is preferred.

·       A minimum 8 years relevant professional experience in either international development, democratic governance, civil society engagement, policymaking, or legal practice;

·       Fluent in written and spoken English and at least one other language;

·       Advanced knowledge of the Microsoft Office suite, and a strong familiarity with desktop publishing software, social media and online applications

Desired Competency and Experience

·       Ability to collect, analyze and verify information

·       Experience in developing and maintaining relations with different groups and organizations including government officials, donors, politicians, and local non-governmental organizations

·       Advanced understanding and application of advanced aspects of promoting special interest groups in elections and politics

·       Demonstrated understanding of Tanzania’s governance context and politics and capacity to analyze the regional political and electoral environment.

·       Excellent written and verbal communication skills, with a proven capacity to create clear and concise proposals and reports;

·       Ability to develop and implement monitoring and evaluation systems to measure impact and effectiveness of programs;

·         Proven capacity to handle multiple tasks and responsibilities simultaneously  and  under  tight deadlines.

·       Demonstrated knowledge or experience working on voter/civic education, political party strengthening, legal/constitutional/electoral reform, inclusion and participation of special interest groups inclusion, civil society empowerment, elections management, devolution processes or local governance programs; and

2.      POSITION: Field Accountant

The Field Accountant will assist the Country Director (CD) in supervising all fiscal, administrative and logistical operations of the Tanzania Office. S/he also manages office financial and procurement systems, and supports Tanzania program field logistics and administration. The Field Accountant will report directly to the CD.

Duties & Responsibilities

·         Support the CD to ensure that country office complies with the Tanzania laws, rules and regulations as well as the organization’s administrative, financial and accounting policies.

·         Fulfill regular reporting requirements of accounting, logistical and financial operations of the Tanzania Office, and preparation of relevant documents, budgets and monthly accounting reports;

·         Assist the CD in the management of administrative and logistic support staff;

·         Oversee all Tanzania Office cash and bank transactions, prepare relevant vouchers and ensure proper reconciliation;

·         Monitor implementation of budgets and make necessary recommendations to ensure compliance with donor and organization’s financial, procurement and accounting requirements;

·         Ensure all the organization’s property are securely kept at all times, and keep an updated inventory of all the organization’s assets.

QUALIFICATIONS:

Minimum Qualifications

·         A bachelor's degree in Finance plus CPA

·         Not less than with a 3-5 years’ relevant professional experience

·         Fluent in written and spoken English (fluency in other languages a plus);

·         Strong written and verbal communication and presentation skills;

·         Demonstrated computer proficiency and knowledge of the Microsoft Office suite and basic online applications;

·         Must be able to travel to new environments for extended periods, and work both independently and as a member of a team; and

Desired Competency and Experience

·         Proven capacity to handle multiple tasks and responsibilities simultaneously and under tight deadlines.

·         Experience working for an international organization or business or on a donor funded project- preferably USAID

·         Experience in managing logistics/administration of donor funded projects

3.      POSITION: Program Assistant

The Program Assistant will provide a full range of administrative and programmatic support to program staff responsible for  the  implementation  of  the organization’s programs  in  Tanzania.  The Program Assistant reports to the Country Director (CD).

Duties & Responsibilities

·         Research, write, and edit program documents, news summaries, and training materials;

·         Actively contribute to team projects and develops work product in collaboration with other program staff;

·         Communicate with internal and external audiences including civil society, political parties and governance partners, etc.;

·         Provide efficient and timely action on administrative and accounting matters, written assignments and submission of reports;

·         Participate in the monitoring and evaluate activities including reporting, collection of M & E data and information, evaluation and documentation of lessons learnt

·         Update and maintain program resource files and contacts;

·         Coordinate travel and logistical arrangements as required;

·         Act as a liaison for the organization when working with its partners;

·         Travel frequently to various locations throughout Tanzania, independently and as part of a team, to support programmatic objectives; and

·         Any other duties assigned to support specific program objectives.

QUALIFICATIONS:

Minimum Qualifications

·         A bachelor's degree, preferably in either International Relations, Political Science, Law or a related subject;

·         Minimum of one year relevant experience;

·         Fluent in written and spoken English (fluency in other languages a plus);

·         Strong written and verbal communication and presentation skills;

·         Demonstrated computer proficiency and knowledge of the Microsoft Office suite and basic online applications;

·         Must be able to travel to new environments for extended periods, and work both independently and as a member of a team; and

Desired Competency and Experience

·         Proven capacity to handle multiple tasks and responsibilities simultaneously and under tight deadlines with little supervision

·         Basic accounting and budgeting skills;

·         Well developed report writing skills

·         Ability to provide logistical and administrative support to multiple projects

·         Experience working with a non-governmental or international donor-funded programs; and

·         Ability to analyze information, define problems, collect data,  establish  facts  and  draw valid conclusions.

4.      POSITION: Administrative Assistant

The Administrative Assistant (AA) will provide a full range of administrative and programmatic support to senior program and administrative staff for the smooth running of the office on a day-to-day basis. The Administrative assistant reports directly to the Country Director (CD).

Duties & Responsibilities

·         Assists in procurement of office supplies and ensures that procurement procedures meet the organization’s and donor policies

·         Actively contributes to team outputs and develops work product in collaboration with other staff;

·         Provides logistical support required for meetings, workshops, conferences, hotel accommodation and travel;

·         Provides efficient and timely support in all administrative and accounting matters, written assignments, and submission of reports;

·         Acts as the store keeper and keeps an updated record of all items purchased;

·         Ensures that all office and program equipment is maintained in good working order at all times;

·         Assists the Field Accountant in preparation of payments as directed;

·         Travels from time-to-time to various locations throughout Tanzania, independently and/or as part of a team, to support administrative and programmatic objectives;

·         Ensures that all administrative and accounts files are up to date and securely kept;

·         Any other duties assigned to support specific program objectives.

QUALIFICATIONS:

Minimum Qualifications

·       A Bachelor's degree in Business Administration;

·       Minimum of one year relevant experience;

·       Fluent in written and spoken English and at least one other language;

·       Excellent written and verbal communication skills, with a proven capacity to create clear and concise reports;

·       Advanced knowledge of the Microsoft Office suite and online applications;

Desired Competency and Experience

·         Proven capacity to handle multiple tasks and responsibilities simultaneously and under tight deadlines with little supervision

·         Basic accounting and budgeting skills;

·         Well developed report writing skills

·         Ability to provide logistical and administrative support to multiple projects

·         Experience working with a non-governmental or international donor-funded programs; and

·         Ability to analyze information, define problems, collect data,  establish  facts  and  draw valid conclusions.

POSITION: Driver/Logistics Officer

The Driver/Logistics Officer (DLO) will provide efficient and effective driving services for the organization’s staff and guests, and support a full range of administrative and programmatic needs. The DLO reports directly to the Country Director (CD).

Duties & Responsibilities

·         Responsible for driving the organization’s vehicle in a safe and lawful manner;

·         Provides logistical support as needed to all programmatic and administrative functions of the Tanzania Office;

·         Ensures that the organization’s vehicle and its accompanying equipment and parts is well-maintained and always in working order;

·         Ensures that all administrative and maintenance files in respect of the organization’s vehicle are up to date, accurate and securely kept;

·         Assists in the delivery and receipt of office letters and documents;

·         Travels from time-to-time, independently and/or as part of a team, to various locations throughout Tanzania to support the organization’s programmatic objectives and logistical needs; and

·         Performs any other duties assigned by the CD or his/her delegate.

QUALIFICATIONS:

Minimum Qualifications

·       A diploma from a Tertiary learning Institution.

·       A valid driving license

·       A minimum of 8 years’ driving experience;

·       Fluent in written and spoken English.

·       Excellent written and verbal communication skills.

·       Possess a positive attitude

·       Have a clean driving track record

Desired Competency and Experience

·         Experience working with an international or non-governmental organization or busy office

·         Ability to read and write in English

HOW TO APPLY:

If interested, please apply by emailing to IRITanzaniaJobs@gmail.com. the following:

(1) Curriculum Vitae (start with your most recent employment and state job title, employer, dates employed as well as skills and achievements in each employment listed); (2) cover letter (please refer to the core competencies and state how your skills, knowledge, and experience demonstrate your suitability)(3) two professional references.

Please do not send additional attachments or copies (i.e. academic transcripts or professional certificates) at this time. You may apply no later than July 30, 2015. This is an immediate opening so no applications will be accepted after this date.  No phone calls or in-person applications will be accepted. Only shortlisted applicants will be contacted, so there is no need to follow up.

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