ASSISTANT SECRETARY GENERAL ADMINISTRATION AND FINANCE AT COMESA SECRETARIAT

1. JOB DESCRIPTION

JOB TITLE: Assistant Secretary General (Administration and Finance)

GRADE: Executive Management 2

SALARY SCALE: COM$ 96,542 per annum plus allowances and other benefits

REPORTING TO: The Secretary General

PURPOSE OF THE JOB: To assist the Secretary General by providing leadership and supervision on all Administration and Finance matters at the Secretariat.

TASKS

Under the direct supervision of the Secretary General (the incumbent will perform the following duties:

• Make follow ups on budget contributions by Member States and schedule missions to Member States with respect to Budget Contributions;
• Participate in the mobilization of resources for COMESA programmes and activities from sub regional, regional, bilateral and multilateral sources;
• In line with the afore mentioned, ensure cash flow projections for six months are prepared and that the Secretariat has adequate resources for its operations;
• Prepare and sign annual performance contracts on the basis of the approved work Programme for Directors in the Divisions of Administration and Finance and officers in the office of the Assistant Secretary General (A&F);
• Make recommendations for the Investment of Surplus Funds;
• Chair the annual budget review/rationalization meeting and align both regular and extra budgetary resources to the consolidated COMESA work programme;
• Monitor the progress of the approved work plans of Administration and Finance Divisions and officers under supervision;
• Implement policy decisions related to Administration and Finance Divisions;
• Make recommendation for the Secretary General’s approval on staff welfare issues that are currently not governed by COMESA policies;
• Propose financial and administrative policies and develop procedures with inputs from Technical Divisions, Divisions of Administration and Finance and Internal Audit;
• With the assistance of Internal audit, follow up on implementation of Internal and External Audit recommendations for the Divisions of Administration and Finance;
• Coordinate external audits with the support of Budget and Finance Division and Internal Audit;
• Approve the carrying forward of leave days from one financial year to another;
• Review and approve quarterly activity plans, reports and quarterly aide memoirs for Administration and Finance Divisions;
• Approval of Travel requests for Directors under the Divisions of Administration and Finance and officers under supervision;
• Prepare the Budget for COMESA Policy Organs Meeting;
• Service Statutory Committees and Technical Committees meetings as appropriate;
• Sign all letters to Permanent Secretaries on follow up on policy organs decisions on Administrative and Budgetary matters with copies to the Office of the Secretary General;
• Sign all invitations letters other than policy organs and Ministerial Meetings with copies to the Office of the Secretary General;
• Sign all other letters on operational issues relating to the implementation of COMESA programmes with copies to the Office of the Secretary General; and
• Sign all correspondences to COMESA Autonomous and Semi Autonomous Institutions on operational matters with copies to the Office of the Secretary General.

EDUCATION

• A Masters Degree in Business Administration/Commerce

EXPERIENCE

• At Least 15 Years in a similar or related position

WORKING LANGUAGE REQUIREMENT

The candidate must be fluent in English and/or French and/or Arabic (speaking and writing). A combination of any two or all of these languages will be an added advantage.

ELIGIBILITY FOR APPLICATION

Applicants must be citizens of COMESA Member States.

FINAL DATE FOR RECEIPT OF APPLICATIONS

Applications MUST be submitted through the Coordinating Ministries of the respective member States on the prescribed COMESA APPLICATION FORM which can be accessed on the COMESA website: http://www.comesa.int/,

Applications submitted directly to the Secretariat will not be considered and only short-listed candidates will be contacted.

Accordingly, short-listing reports from the Coordinating Ministries attaching all the relevant documents of the applicants shortlisted by the member State should reach the address below by Friday, 9th January 2015

The Secretary General

Common Market for Eastern and Southern Africa

COMESA Centre,

Ben Bella Road,

P.O Box 30051,

Lusaka

Zambia

Email: recruitment@comesa.int