Inventory and Procurement Manager

Kilombero Sugar Company, the largest producer of sugar in the country, is inviting a dynamic and
result oriented person to fill a vacancy of Inventory and Procurement Manager existing in the
Company. This position involves management of the Inventory and Procurement Departments. This encompasses the planning, organizing, leading and controlling the activities of the mill stores which incorporates the Main Store, Transport Workshop, Packing Material, Fertilizer and Chemical Stores,
as well as overseeing all procurement requirements, and contracts, The Store itself has a staff
compliment of circa 50 associates, and therefore good people skills and talent management are
essential.

JOB REQUIREMENTS:
The appropriate candidate sought for this position must have ten years experience in a Stores
environment, a Diploma/Degree in purchasing and Inventory Management / Stock Control, and be
computer literate. In addition, he/she should be someonethat portrays a positive and assertive
attitude, keenness to develop, and should be a "self starter". The applicant must be someone with
the ability to set and attain high performance standards whilst under pressure.

Tasks:
Plans, organizes, leads and controls the activities of Kilombero Stores which incorporate the
Main Store, Transport Workshop, Packing Material, Fertilizer and Chemical Stores.
Ensures that service to our user departments is of a high level and harmonious relationship
amongst stores and factory personnel is fostered.
Monitors stock levels and by checking usages, changes levels where required to ensure stocks
are kept to a minimum. _
Scrutinize monthly Inventory Management Reports. Reports, acts upon unacceptable
percentages and balances.
Identifies inventory in excess of maximum levels and endeavour to dispose of excess either by
Inter mill transfer or return to supplier.
Establishes, online, the turnover percentage of important stock items compares against targets and if necessary takes appropriate action to reduce re-order levels and/or stock to ensure that targets are met.
Submits new inventory requests to Purchasing Department after liaison with requester about setting of maximum and minimum stock levels.
Decides on replenishment action when excessive stock usage is noticed from printout and decides in liaison with user whether to transfer from other mills or from the market.
Identifies abnormal off-crop requirements and motivates users to predict their anticipated off- crop requirements timeously to enable stores to effect necessary purchases in good time and at best possible prices.
Monitors all purchases and ensures that the Buyer obtains different quotes to ensure best prices and maximum discounts obtained.
Handles all queries from Purchasing Department with regard to identification, material used anddelivery dates of supplies, orders which are handled by them.
Monitors expediting of overdue orders and informs Purchasing of unacceptable service from vendors.
Verifies stock shortages/surpluses as brought to light by stock count reports and effects necessary write-offs and receipts into stock.
Ensures stock losses are kept to a minimum.
Endeavours continually to identify obsolete and excess stock, submitting disposal recommendations to Management.
Operates within agreed operating budget.
Chairs regular participative management meetings to ensure that useful ideas, suggestions and
complaints are fully investigated thereby nurturing and encouraging high morale.
Reviews annually stores job descriptions/procedures and conduct certain performance
appraisals.
Ensures that stores personnel are competent to carry out their duties by arranging training
courses and on the job training.
Ensures that a high level of safety and housekeeping awareness is maintained.
Responsible for updating supply agreement/contract manual.
Responsible for disposal of scrap metal at best prices and to ensure that scrap bins are not
allowed to overflow.
Attends Factory meetings weekly.
Fosters a healthy relationship with the 1II0vo Sugar Johannesburg Procurement team.
Ensures all foreign purchases are delivered timeously and tracks these shipments daily, helping
to ensure secured and timeous delivery.
Manages the sourcing of key supplies and partnering with key suppliers, whilst ensuring
appropriate contracts are put in place to bind these transactions appropriately.
Ensures that the appropriate customs duty is paid for all goods imported/exported.

TERMS OF SERVICE: The successful candidate will be engaged on a permanent contract.

APPLICATION INSTRUCTIONS:

All those who meet the above requirements and would like to apply for the position, should send
their applications together with detailed curriculum vitae to the under mentioned addressee .
The position is open for Internal and external candidates to apply.
HUMAN RESOURCES MANAGER,
KllOMBERO SUGAR COMPANY LIMITED,
P.O BOX SO,
KIDATU.