COORDINATOR - INTERNAL AUDIT AND COMPLIANCE

COORDINATOR – INTERNAL AUDIT AND COMPLIANCE

Organisational Context:

CARE is a leading humanitarian organization dedicated to fighting poverty and social injustice with a special emphasis on women and girls.  CARE Tanzania is part of CARE International, whose vision is to seek a world of hope, tolerance, and social justice, where poverty has been overcome and people live in dignity and security.  CARE International is a global force and a partner of choice within a worldwide movement dedicated to ending poverty.  We are known everywhere for our unshakable commitment to the dignity of people.  CARE Tanzania and partners contribute to the empowerment of the most marginalized and vulnerable rural women and girls to exercise their rights.

Job Summary:

The Coordinator of Internal Audit and Compliance is primarily responsible for conducting operational, financial and compliance audits to evaluate the effectiveness of internal controls. Determine compliance with selected policies, procedures, and regulations. Make written recommendations to senior administrators to increase efficiency and/or effectiveness of the control systems of functions reviewed. Perform special investigations as requested by the Director – Internal Audit & Compliance or Designate.  The Coordinator ensures that compliance matters are appropriately considered throughout the organization.  Additionally, the Coordinator liaises with other teams, including Program Quality, Finance, Human Resources, Administration, Procurement and IT, to identify and remediate organizational gaps identified during compliance audits and assessments as well as ensuring internal processes and policies relating to compliance are instituted, understood, and maintained.

The position requires Strong organizational and planning skills, good knowledge and understanding of audit and compliance within Finance, Administration, Human Resources, Procurement – knowledge of accounting and budget management.

The position reports to the Director – Internal Audit & Compliance.

Key Responsibilities and Tasks

Job Responsibility #1: Ensuring Organizational Compliance                                                                       40% of time

·         Contribute, Develop and implement compliance activities short and long-term plans and annual budgets for the compliance activities.

·         Undertake the comprehensive compliance activity of the Country Office and conduct focused compliance audits on topics of concern.

·         Identify potential areas of compliance vulnerability and risk; develop / implement corrective action plans for resolution of problematic issues; and provide guidance and advice on how to prevent or address similar situations in the future

·         Act confidentially, with a sense of urgency and diligence, when responding to alleged violations of law, organization policy, rules, and regulations; thoroughly evaluate and recommend the most compliant course of action;

·         Ensure that the Director of Internal Audit and compliance is immediately notified of concerns or reports of violations relating to accounting, internal controls, auditing, regulatory, or financial matters; violations relating to members of senior management; or violations of any of the policies that are designed to ensure that the CARE operates in an ethical manner;

·         Propose changes in the policies and procedures for the general operation of the Compliance Program and its related activities to prevent illegal or improper conduct;

·         Engage with other areas/departments/units or external organizations proactively, to provide ongoing guidance of how best to achieve organization’s objectives in a compliant manner;

·         Ensure that internal reporting mechanisms are developed, implemented, maintained and actively monitored to enable employees to report suggestions or concerns regarding the CARE’s compliance programs and potential compliance or ethics violations;

Job Responsibility #2: Audit Planning and Execution                                                                                      40% of time

·         Prepare or contribute to the preparation of Audit charter and annually review as necessary possible to reflect any significant changes in the organization and in The IIA’s International Standards for the Professional Practice of Internal Auditing (Standards);

·         Prepare or contribute to the preparation of semi-annual audit plan and budget.

·         Plan audit engagements include appropriate statements of risks; control objectives; compliance with policies, plans, laws, and regulations; reliability/integrity of information; safeguarding of assets; effective use of resources; and accomplishment of objectives/goals for operations/programs

·         Undertake the comprehensive audit activity of the Country Office and its funded programs; and systematic document the audit evidence.

·         Provide appropriate recommendations to ensure the country office compliance with legally and ethically bounded internal and external regulations.

·         Prepares/contribute and shares with the CO Executive Team monthly reports on the CO’s major risks, compliance and management issues and makes recommendations for appropriate action as delegated by the Director of Internal audit and Compliance.

·         Prepares/contribute and shares with the CO Audit Committee quarterly reports on the CO’s significant risks, compliance and management issues and makes recommendations for appropriate action as delegated by the Director of Internal audit and Compliance.

·         Follow up or/and assist in implementation of the Internal and External auditors recommendations.

·         Undertaking audits of the implementing partners where required.

·         Performing regular surprise and spot checks on all the CO departments to ensure policy compliance.

·         Performance of special assignments as delegated by the Director of Internal audit and Compliance.

·         Support CARE USA and other external audit engagement with CARE International in Tanzania and monitor Country Office compliance obligations with the CARE USA policies and statutory obligations with Tanzania government;

·         Ensure that audits are performed in accordance with regulatory, professionally and departmental standards;

·         Works with Director of Internal Audit to develop audit budgets;

·         Keeps abreast in changes of audit regulations (e.g. the current consolidation of circulars) of donors and advices the management accordingly;

Job Responsibility 3: Risk Assessment and Mitigation                                                                               10% of time

·         Assist Director of Internal Audit and Compliance in developing, management, monitoring and evaluating CO risk register and propose correct mitigation strategies;

·         Evaluate and contribute to the improvement of risk management, control and governance process in the following areas:

o    Compliance with internal policies and external regulations.

o    Accomplishment of operational objectives

o    Reliability and integrity of information

o    Efficiency of processes.

o    Safeguarding assets from loss and misuse.

·         Understand the root cause of risk at a granular level and provide crisp and precise guidance to the organization regarding the execution of compliant business practices and activities;

·         Advise department/units on right strategies to mitigate risks within their specific areas;

Job Responsibility 4: Capacity Building                                                                                                            5% of time

·         Develop training and education programs for internal policies, donor requirements and applicable government laws and regulations changes and topics identified as potential risk areas;

·         Provides technical training and assistance to partners and sub-recipients in order to build capacity in areas of audit, risk and compliance;

Job Responsibility 3: Promote Gender Equity and Diversity                                                                     All the time

·         Practice a behaviour that is consistent with CARE’s core values, and promotion of gender equity and diversity goals;

·         Plays a leadership role in identifying and implementing initiatives that enhance CARE’s commitment to gender and diversity.

Job Responsibility #5: Perform Other Duties as Assigned (including)

5% of time

·         Perform other duties as assigned by supervisor.

Competencies

·         Excellence: Sets high standards of performance for self and/or others; successfully completes assignments; sets standards of excellence rather than having standards imposed; ensures interactions and transactions are ethical and convey integrity.

·         Integrity: Maintains social, ethical, and organizational norms; firmly adheres to codes of conduct and ethical principles inherent to CARE.

·         Respect: Behaves in a manner that reflects a true belief in and appreciation for the dignity and potential of all human beings. Gaining other people’s confidence and setting an environment of trust and openness.

·         Diversity: Promotes values and respects each individual’s unique qualities, background, race, culture, age, gender, disability, values, lifestyle, perspectives or interests; creates and maintains a work environment that promotes diversity.

·         Communicating with Impact: Diplomatically, logically and clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the recipient / audience and helps them understand and retain their message.

·         Facilitating Change: Supports and manages the change process at CARE-Tanzania by developing a culture affirmative of change; encouraging others to seek and act upon opportunities for different and innovative approaches to addressing problems and opportunities; critically analyzing evolving and fluid situations; facilitating the implementation and acceptance of change within the workplace; actively engaging with resistance to change.

·         Strengthening Partnership: Identifying and utilizing opportunities within and outside of CARE Tanzania to develop effective strategic relationships between one’s area and other areas/departments/units or external organizations to achieve CARE’s objectives.

·         Negotiation: Effectively explores alternatives and positions to reach outcomes that gain the support and acceptance of all parties, and builds collective support or agreement.

·         Building Commitment: Uses appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifies one’s own behavior to accommodate tasks, situations, and individuals involved.

·         Planning and Organizing: Establishes courses of action for self and others to ensure that work is completed efficiently and effectively in accordance with CARE’s core values.

·         Adaptability: Effectively manages changing environments in the organization; maintains effectiveness when dealing with multiple and conflicting priorities across different cultural settings or during emergency and crisis situations.

·         Initiating Action: Takes prompt action to accomplish objectives; takes decisive action to achieve goals in times of uncertainty or in fluid contexts; is proactive;

·         Customer Focus: Makes customers and their needs a primary focus of one’s actions; develops and sustains productive customer relations

·         Contribute to Team Success: Actively participates as a member of a team or work unit to move the team/unit toward the completion of shared goals.

Qualifications (Know-How)

Education/Training

Required

·         University degree in Accounting/finance, accounting, or related area from a recognized institution;

·         Must be a member of National Board of Accounting and Auditing Member/ACCA or equivalent;

Desired:

·         An Advanced degree in Accounting/finance, accounting, or related area from a recognized institution;

§  CIA (Certified Internal Auditor) qualification

Experience

Required

·         Minimum 5 years of experience in auditing, compliance with working knowledge of classical compliance techniques and tools including problem solving, corrective action and auditing.

·         Experience working at middle level in international NGO is desired/Audit firm;

·         Significant experience in with applying audit and compliance principles to NGO settings is an asset;

Technical Skills

Required:

·         Extensive knowledge of Audit, Compliance, Finance and Procurement;

·         Proven ability to achieve and maintain a compliant organizational culture by partnering to provide practical standards of compliance that can be implemented and adhered to;

·         Able to look at issues from various perspectives and provide thorough and quick guidance

·         Knowledgeable and connected in financial management system, knowledge of Pamodzi will be an added advantage;

·         An approach to mirror our core values: commitment, accountability, respect, effectiveness and diversity;

·         Ability to work and communicate with a range of stakeholders including policymakers and government officials, NGOs;

·         Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;

·         Operational experience including planning, development and implementation of operational activities;

·         Ability to establish and maintain effective working relationships with people of different national and cultural backgrounds whilst remaining impartial and objective;

·         Demonstrated experience with proposal development with range of international donors (i.e USAID, EU, DFID,CIDA);

·         Proficient in Computer with knowledge in Microsoft Office Suite,  Internet usage;

·         Ability to thrive in team environments, with a strong understanding of diversity and other cultures

·         Excellent written and oral communication skills, with a fluent writing style and good knowledge and practical use of both English and Kiswahili

Our diversity is our strength; we encourage people from all backgrounds and experiences, particularly women, to apply

MODE OF APPLICATION: Apply through hrm@co.care.org to Country Director by 29 August 2014 with a motivation letter, detailed Curriculum Vitae with 3 Referees.