Budget and Administrative Assistant

ANNOUNCEMENT NUMBER:  66-2014

OPEN TO:                 All Interested Candidates

POSITION:               Budget and Administrative Assistant, FSN-08; FP-06

OPENING DATE:   July 31, 2014

CLOSING DATE:    August 14, 2014

WORK HOURS:      Full-time; 40 hours/week

SALARY:                  Not Ordinarily Resident: FP-06 (Starting salary to be determined by Washington)
Ordinarily Resident:  (Starting Salary) (Position Grade: FSN – 08)

NOTE:   For ordinarily resident employees, salary will be paid in local    currency using the established exchange rate.

NOTE:  ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The U.S. Mission Addis Ababa is seeking an individual for the position of Budget and Administrative Assistant in the Commerce Office of the Embassy. 

BASIC FUNCTION OF POSITION

The budget/administrative assistant serves as the principal assistant to the Senior Commercial Officer (SCO) with responsibility for financial, budget and administrative planning and management.  Supports SCO in ensuring the Commercial office runs according to Commercial Service standards and guidelines as outlined in the Commercial Service Operations Manual and other complementary regulations.  Supports Commercial Specialist and Commercial Assistant in trade event planning and execution.  Acts as the Commercial office’s primary contact to Post’s Financial Management Office (FMO) and General Services Office (GSO).  Has primary responsibility for administrative management of the office, including budgeting, purchasing, inventory management, travel management and other administrative tasks as assigned.  

A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office. Contact (251-11-130-60-00, Ext. 6383)

QUALIFICATIONS REQUIRED

NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.  Supporting documentations (e.g., letters of employment, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above should also be submitted.

1. Required Education: Bachelor’s degree in Business Administration, Book Keeping and Accounting, or Administrative Management is required.

2. Required Experience: A minimum of four years of progressively responsible work experience in financial, procurement, budget and/or office management with a U.S. government agency is required, out of which at least one year working in customer service, para- professional and/or administrative experience is required.

3. Language Requirement: Level IV (fluency – speaking/reading/writing) in English and Amharic are required.  (English language proficiency will be tested)

4. Knowledge: Knowledge of public sector budgeting and procurement processes and good computer skills to use FCS database and Office Software such as Word, Excel, and Power Point is required.

5. Skills and Abilities: Ability to work under pressure and to prioritize competing demands for assistance and ability to work as part of a team and to learn new job-related skills quickly is required. Incumbent must possess valid minimum Grade II Ethiopian driver’s license.

SELECTION PROCESS

When equally qualified, U.S. Citizen Eligible Family Members and U.S. Veterans will be given preference.  Therefore, it is essential that the candidate address the required qualifications above in the application.
  
ADDITIONAL SELECTION CRITERIA: 

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.

2. Current employees serving a probationary period are not eligible to apply.

3. Currently employed U.S. Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.

4. Currently employed Not Ordinarily Residents hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule.

TO APPLY

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment (UAE) as a Locally Employed Staff or Family Member (DS-174); or

2. A combination of both; i.e. Sections 1-24 of the Universal Application for Employment along with a listing of the applicant’s work experience attached as a separate sheet; or

3. A current resume or curriculum vitae that provides the same information found on the UAE; plus

4. Candidates who claim U.S. Veterans’ preference must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional U.S. Veterans’ preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

5. Any other documentation (e.g., letters of employment; essays, certificates, awards; driving license; and copies of degrees earned) that addresses the qualification requirements of the position as listed above.

If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.

Failure to do so will result in an incomplete application. A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
H. U.S. Social Security Number and/or Identification Number
I. Eligibility to work in the country (Yes or No) 
J. Special Accommodations the Mission needs to provide 
K. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type  
L. Days available to work
M. List any relatives or members of your household that work for the U.S.  Government (include their Name, Relationship, & Agency, Position, Location)
N. U.S. Eligible Family Member and Veterans Hiring Preference 
O. Education 
P. License, Skills, Training, Membership, & Recognition
Q. Language Skills 
R. Work Experience
S. References

SUBMIT APPLICATION TOU.S. Embassy
Human Resources Office
P.O. Box: 1014
Addis Ababa, Ethiopia  

POINT OF CONTACTHuman Resources Office 
Telephone: 251-11-130-60-00, Ext. 6383
E-Mail: HROaddisababa@state.gov
FAX: 251-11-124-24-03

DEFINITIONS

1. U.S. Citizen Eligible Family Member: For purposes of receiving a preference in hiring for a qualified position, a USEFM is an individual who meets the following criteria:

1. U.S. citizen; and
2. The spouse or domestic partner (as defined in 3 FAM 1610) of the sponsoring employee, or a child of the sponsoring employee, who is an unmarried child 18 to 20 years old; and 
3. Listed on the travel orders or approved Form OF-126 , of the sponsoring employee, (i.e., a  direct-hire FS, CS, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan; and is under Chief Of Mission authority and either:
a) Resides at the sponsoring employee’s post of assignment abroad or, as appropriate, at an office of the American Institute in Taiwan; or
b) Resides at an involuntary separate maintenance allowance (ISMA) location. (The individual will not be listed on the sponsoring officer’s travel orders, but will have a Form SF-1190, processed authorizing ISMA.)

For all other definitions, please seehttp://www.state.gov/documents/organization/85367.pdf.

CLOSING DATE FOR THIS POSITION: August 14, 2014