UNDP KENYA Communications Associate

Under the guidance and direct supervision of Communications Specialist, the Communications Associate supports the formulation and implementation of the communications and advocacy strategies to increase the standing and awareness of UNDP with partners, the media and the public. The Communications Associate promotes a client-oriented approach in UNDP. The Communications Associate works in close collaboration with the Programme and Operations teams in the CO, staff of other UN Agencies, UNDP HQs staff (Communications Office) and the Regional Communications Advisor, Government officials, media, multilateral and bilateral donors and civil society. The Communications Associate may supervise support staff of the Communications Unit.

Duties and Responsibilities

Supports the formulation and implementation of CO communications and advocacy strategies, supports business development focusing on achievement of the following results: · Provision of inputs and information for elaboration of CO communication strategy based on the corporate communications strategy and Country office priorities. · Support to increased awareness of UNDP’s mandate and goals through dissemination of information, organization of public events. · In coordination with supervisor development and preparation of materials for marketing and awareness-raising including briefing materials and press releases. · Organization of publicity, advocacy, knowledge-sharing events and promotional opportunities. Provision of logistics support to the events. · Review of reference materials, identification of reference materials for retention. Maintenance of information database and photo library. · Research and retrieval of data from internal and external sources; · Organization and implementation of joint UN information campaigns (UN Day, World AIDS Day, etc). Ensures implementation of the CO publications policy focusing on the achievement of the following results: · Suggestions, inputs, content development, coordination of production and dissemination of press releases, publications, articles and sharing of CO knowledge and successes. · Supervise the production process of Country office publications including offering editing and design direction. 3. Ensures maintenance of web sites, data bases and knowledge management systems focusing on achievement of the following results: · Updated and high quality CO web sites in line with corporate branding requirements; · A highly interactive social media presence showcasing the impact of UNDP and driving the advocacy agenda. · Preparation of the content for the web sites ensuring consistency of the materials; · Maintenance of other web sites and databases as assigned. 4. Ensures facilitation of knowledge building and management focusing on achievement of the following results: · Support to CO staff in identification, documenting and drafting of best practices and lessons learned. · Maintaining an up-to-date multimedia resource centre open to researchers and interested stakeholders. · Organization of training for the CO staff on effective communications and advocacy. · · Maintenance of digital multimedia product library including digital

Competencies

Functional Competencies: Advocacy/Advancing a Policy-Oriented Agenda Level 1.1: Support the preparation of information for advocacy · Identifies relevant information for advocacy for a variety of audiences · Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UNDP’s advocacy efforts Building Strategic Partnerships Level 1.1: Maintaining information and databases · Analyzes general information and selects materials in support of partnership building initiatives Promoting Organizational Learning and Knowledge Sharing Level 1.1: Basic research and analysis · Researches best practices and poses new, more effective ways of doing things · Documents innovative strategies and new approaches Job Knowledge/Technical Expertise Level 1.1: Fundamental knowledge of processes, methods and procedures · Understands the main processes and methods of work regarding to the position · Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks · Strives to keep job knowledge up-to-date through self-directed study and other means of learning · Demonstrates good knowledge of information technology and applies it in work assignments Creating Visibility for UNDP/Supporting UNDP’s Capacity to Advocate Level 1.1: Research and information gathering · Disseminate information and materials on UNDP’s development/humanitarian activities · Maintains networks and knowledge assets for use in visibility and image activities Global Leadership and Advocacy for UNDP’s Goals Level 1.1: Research and analysis · Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences Conceptual Innovation in the Provision of Technical Expertise Level 1.1: Research and provision of information · Responds positively to new approaches Client Orientation Level 1.1: Maintains effective client relationships · Reports to internal and external clients in a timely and appropriate fashion · Organizes and prioritizes work schedule to meet client needs and deadlines · Establishes, builds and sustains effective relationships within the work unit and with internal and external clients · Responds to client needs promptly Core Competencies: · Demonstrating/safeguarding ethics and integrity · Demonstrate corporate knowledge and sound judgment · Self-development, initiative-taking · Acting as a team player and facilitating team work · Facilitating and encouraging open communication in the team, communicating effectively · Creating synergies through self-control · Managing conflict · Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member. · Informed and transparent decision making

Required Skills and Expertise Education:

Secondary Education (O level/A level). University degree in Communications, journalism, International Relations or related field desirable, but it is not a requirement.

Experience:

6 years of relevant experience at the national level in providing communication packages to promote the activities of international development organization. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.

Language and IT Skills:

Fluency in the UN and national language of the duty station.

Communications Associate