Supply Chain Officer, Warrap-South Sudan

To efficiently and effectively administer Supply Chain department operations in Warrap region and ensure that it responds in a quality and timely manner in meeting sectors’ requirements, upholding World Vision’s procedures and maintaining a high level of accountability and integrity.


KEY RESPONSIBILITIES:

Procurement
• Ensure procurement transactions are carried out in accordance with WVI financial and procurement guidelines, policies and procedures.
• Ensure Purchase Orders are processed in a timely manner and that users are kept informed on the status of their requisitions and movement of goods.
• Review contract documents for purchases of goods and services and ensure that contract terms adequately protect the interests of World Vision and where negotiations are necessary ensure that they are conducted in a professional, ethical and transparent manner.
  
  Logistics
• Oversee the receipt, storage, transport and delivery of WV cargo at the primary regional warehouse(s) and oversee secondary distribution to final usage sites.
• Manage the flow of information and goods in the supply chain in a manner that optimizes the use of resources and utilizes market opportunities as they arise.
  
  Liaison
• Liaise with users to help in need identification, procurement / logistics planning and prioritization to achieve optimal and responsive service delivery.
• Liaise with finance and other departments to ensure invoice payments are properly documented / approved and are done in a timely manner.
  
  Coordination
• Coordinating the work of supply chain officers within the region in the areas of planning to realize the department’s objective of meeting sector requirements in a timely and efficient manner.
• Planning and coordinating departmental meetings to review status of tasks, and updating management on the progress of the regional supply chain team’s operations.
  
  Reporting
• Facilitate the capture of supply chain transactions and the maintenance of complete and accurate records at each stage of service delivery.
• Facilitate the preparation and circulation of periodic and adhoc supply chain reports from the region.
  
  Performance management
• Evaluating supply chain business process within the region, identifying performance improvement opportunities and implementing the same.
  
  Vendor management
• Maintain list of sources of supply and explore/investigate new or alternative suppliers.
• Represent the organization in dealing with vendors, in so doing foster and preserve an image of integrity and courtesy so that mutual respect and confidence is established between the organization and its service providers / vendors.
  
  Controls and compliance
• Regularly evaluate control measures used to manage risk at regional level in all supply chain business processes and guide management in development / improvement of control measures as necessary.
• Ensure consistent adherence to control measures and compliance with WV supply chain policies and guidelines.
  
  Staff development
• Continually monitor performance of supply chain staff at regional level to ensure a match between individual staff skills / competences and the tasks assigned.
• In the process of supervision, work with Human Resources Department on staff development through effective coaching and mentoring.
  
  Other responsibilities
• Perform any other duty that may be assigned by the Director ERDM and supply chain
• Attend and participate in daily devotional meetings.

KNOWLEDGE, SKILLS & ABILITIES:

REQUIRED:
• Bachelor’s degree in business or relevant field.
• Graduate Diploma in purchasing and supply management (CIPS) UK.
• Member of Chartered Institute of Purchasing and supply, UK (MCIPS) or recognized supply chain professional body.
• Sound negotiation skills along with business acumen essential, coupled with attention to detail, maturity in decision making and time management skills
• Mature and committed Christian.
• Mature proactive person with initiative, drive and honesty with high level of integrity, who can perform and meet expectations with minimal supervision;
• Computer literate and hands-on knowledge of Ms Office packages with experience in administration of computerized Supply chain systems.
• Good communication and interpersonal skills and ability to work in a multi-cultural environment.
• At least two years management level experience leading a procurement and logistics team in a demanding work environment preferably with an International NGO.
• Working knowledge of international procurement procedures.
• Working knowledge of import and export procedures/documentation Port operations.

Supply Chain Officer, Warrap-South Sudan