ORGANIZATIONAL CONTEXT.
The Archives of the United Nations High Commissioner for Refugees exists to make the experience of UNHCR, as embodied in its records and related materials, available to guide and assist the Organization in planning and conducting its activities, and to provide information to meet the research needs of the persons of interest to UNHCR, of the scholarly community, and of the general public.
The incumbent is in charge of the implementation of a global records management system, and is responsible for ensuring that the organization's records are managed through their life cycle in accordance with international standards and regulations as a foundation for the governance and accountability of the organization.
Duties are conducted within the general direction of the Senior Archivist. The incumbent is resposible for professional archival management of the user support team. The incumbnet works in close coordination with the Electronic Records Archivist and the Reference Archivist.
FUNCTIONAL STATEMENT.
Accountability (key results that will be achieved)
UNHCR has a global records management system in place that captures, protects and provides access to authorised staff and stakeholders to authentic records, and ensures that in the future UNHCR and its global task force will have access to all relevant institutional memory.
Responsibility (process and functions undertaken to achieve results)
Develop, update and implement records management strategies, policies, procedures and guidelines. Ensure proper records disposition and retention of UNHCR records. Determine, update and raise awareness on UNHCR’s standards for recordkeeping. Ensure UNHCR staff members are aware and have the training necessary to comply with their recordkeeping obligations. Manage the User Support team. Authority (decisions made in executing responsibilities and to achieve results)
Design, implement and manage a global records management system for UNHCR that includes electronic and paper recording systems. Establish recordkeeping systems for headquarters and offices on the Field. Establish coordination mechanisms for a global documents and records management operation. Decide content and methodology of learning programmes related to records management. Be the functional administrator of UNHCR Enterprise Document and Records Management System. Update the UNHCR master file plan and link it to retention and disposition rules. Apply disposition and destruction schedules to UNHCR records.
For details on how to apply for this vacancy, please consult the UNHCR website at www.unhcr.org. – Employment -Career Opportunities – International Professional Category.
UNHCR aims for workforce diversity at all levels. We encourage applications from qualified women and persons with disabilities.
Closing date for receipt of applications: 26 April 2012
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