PROCUREMENT SPECIALIST MINISTRY OF WATER AND ENVIRONMENT

THE MINISTRY OF WATER AND ENVIRONMENT
P.O. BoX 200206, KAMPALA Lake Victoria Environmental Management Project Phase II

POSITION: PROCUREMENT SPECIALIST
1.0 Introduction
The Government of The Republic of Uganda received credit from the International Development Association (IDA) toward the cost of the Lake Victoria Environmental Management Project (LVEMP). The Government wishes to engage a Procurement Specialist for the Project. These Terms of Reference (TOR) are intended for the individual who shall be engaged for this exercise.
2.0 Project Description
The project development/global environmental objective is; (1) to improve collaborative management of the transboundary natural resources of Lake Victoria basin for the shared benefits of the EAC Partner States and (2) reduce environmental degradation to improve livelihoods of communities who depend on the natural resources of lake Victoria basin.

The project is composed of the following components:
1. Strengthening Institutional Capacity for Managing shared water and fisheries resources.
2. Point Source Pollution Control and Prevention;
3. Watershed Management;
4. Project Coordination and Management
The Project shall be implemented through the existing Regional, National and Local Institutional arrangements. At the regional level the project will be coordinated by the Lake Victoria Basin Commission of the East African Community. At the national level the Ministry of Water and Environment will be the Focal Point Ministry and will oversee and coordinate implementation by line Ministries, Institutions and Agencies with Statutory mandates. Memoranda of Understanding (MOUs) be signed between MWE and the line Ministries, Institutions and Agencies which will implement the project. At the local level the project will be implemented through District Local Governments, NGOs, Institutions and Agencies. These local level implemented will also have signed MOUs with the Ministry of Water and Environment.
The Ministry of Water and Environment therefore, wishes to recruit a Procurement Specialist to provide technical support to the Ministry of Water and Environment by managing the procurement activities of Goods, Works and Services under the project.

3.0 Objective of the Assignment
The objective of the assignment is to provide support to the PDU of the Ministry by managing the procurement of goods, works and services under the LVEMP II project.

4.0 Reporting
The Procurement Specialist will report to the National Project Coordinator but work closely with the Head PDU at the Ministry.
5.0 Responsibilities and tasks:
5.1 Coordinate Procurement Functions between the Components* Coordinators and the Procurement and Disposal Unit on behalf of the Principle Procurement officer.
5.2 In consultation with the Component Managers. The Procurement
Specialist will prepare, review, adjust where applicable) and monitor * the implementation of the Project Procurement Plan;
5.3 Ensure timely submission of all Project Procurement plans requiring review and approval by the Bank;
5.4 Provide technical support and guidance to the different Ministry line.
departments, Institutions and Agencies in the preparation of requirements and prepare bidding documents and Request for Proposals for acquisition of goods, works and services;
5.5 In liaison with the Procurement Unit, participate and provide procurement guidance during the evaluation of bids;
5.6 Coordinate the advertisements, issue and receipt of the bids;
5.7 Participate in Contract negotiations (for Consultancies) and technical discussions (for Goods and Works} and provide procurement guidance;
5.8 Preparation of monthly and quarterly Progress Reports on all procurement activities under the project.
5.9 Provide procurement guidance in the preparation of draft Contract Agreements and ensure that they are forwarded to Solicitor General and organize the contract signing after SG's clearance;
5.10 In Consultation with the user departments, appraise and prepare a report regarding performance of all service providers (suppliers, contractors and consultants} to achieve set Key Performance indicators (KPI's) and administer maintenance contracts;
5.11 Ensure the project records are well kept and maintained for completeness and safetys;
5.12 Manage Equipment Warranties, insurance and Contractor Performance Securities (defects liability period);
5.13 Provide advice to the Coordinator on all procurement issues;
5.14 Perform any other duties assigned by the National Project Coordinator

6.0 The key performance indicators Include
6.1 Preparing and submission to the World Bank (WB), the annual procurement plan of acceptable quality for the project within three (3) months of the new financial year.
6.2 Conducting all procurements in accordance with the approved procurement plan.
6.3 Publishing of contract awards for all contracts procured through NCB and ICB in the DG market and UNDB within 10 working days from contract award.
6.4 Preparation and submission of quarterly procurement monitoring reports as part of the IFR to the WB within 45 days from the end of the quarter.
6.5 Maintaining a complete document management system of all project procurement records

7.0 Duration of assignment
The assignment shall be for a period of One (1) year with a possibility of extension subject to continued need and satisfactory performance.

Job requirement

8.0 Qualifications and competences
7.1 The applicants must possess an Honors' degree from a reputable and
recognized University in Commerce, Business Administration, Economics, Engineering, Law or any other related discipline ;
7.2 Post graduate training/qualifications in procurement, Will be an added advantage.
7.3 The applicants must have at least five (5) years of relevant professional experience in procurement in a busy environment and knowledge of the World Bank procurement guidelines.
7.4 Knowledge in preparation of tender documents, evaluations and selection of best bids /proposals.
7.5 A high level of interpersonal and management skills and ability to work with teams at all levels
7.6 Ability to work under pressure and tight deadlines
7.7 Computer Knowledge and skills is mandatory

How to apply

The Ministry of Water and Environment now invites applications from suitably qualified candidates to fill the above vacancy.

The applications which should be accompanied by applicants' CVs, photocopies of relevant certificates and testimonials should be addressed to:
The Permanent Secretary
(Attention: Head, Procurement and Disposal Unit)
Ministry of Water and Environment,
P.O. Box 20026,
Kampala.
The applications in sealed envelopes should be hand delivered to the office of the Head, Procurement and Disposal Unit, Room 128 in the aforementioned Ministry on Port Bell Road, Luzira by close of business on Monday, 29th August, 2011.