Country: Uganda
Job Description (Duties):
General Description:
This role provides a comprehensive administrative support to day-to-day operations of human resources and office administration, ensuring the efficient delivery of all HR related and office administration processes and requirements.
The role liaises closely with all departments, staff and management of the business, providing a customer focused and effective human resource support service to the organization to achieve the organization goals and objectives.
Duties and Responsibilities:
- Provide general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, and taking down minutes as needed.
- Establish, maintain and control personnel, employees, recruitment relations, files, correspondence, reports and organization charts.
- Manage sensitive and confidential matters like personnel relations and organizational changes, planning and protecting the security of information, data and files.
- Conduct research, gather data and maintain statistical reports and information.
- Keep up with current issues and matters in the organization related to HR department.
- Administer and monitor new hire orientation programs.
- Maintain and monitor records of employee benefits and salary.
- Maintain an up to date employee file records by handling changes in employee status in timely manner.
- Ensure effective reception or proper approvals on forms and enter changes in the system.
- Provide assistance in hiring process activities such as posting jobs on job board or website, reviewing applications and maintaining a spreadsheet on tracking an applicant.
- Manage drivers and cleaners i.e. manage their schedules, performance, and handle all their HR related issues.
Necessary Qualifications:
Qualifications:
- Bachelors Degree in Human Resource Management.
- Minimum 2 years work experience in similar role.
- Must be effective in problem solving skills.
- Have knowledge of the recruitment process.
- Have competent keyboard skills to produce accurate and well presented reports.
- Ability to present information in forms, tables and spreadsheets.
- Should be an effectual communicator verbally as well as through writing skills.
- Should be committed to diversity and equality culture.
- Have ability to operate under immense pressure.
- Must be proficient with basic budget management and calculations.
- Must be able to deliver effective result, meet tight deadlines and targets.
Competencies
- Good communication skills, verbal and written.
- Report writing skills.
- Excellent time management.
- Excellent inter-personal skills.
- Negotiations skills.
- Problem-solving.
- Highly organized.
- Initiate and implement processes.
- Participate in protocol and process development.
How to Apply:
Candidates that DO NOT FOLLOW INSTRUCTIONS WILL BE DISQUALIFIED.
Please apply online and send an email to cnoocjobs@nftconsult.com
(In the "SUBJECT LINE" field please indicate the position you are applying for i.e. "Human Resource Assistant)
NFT Consult – Uganda,Kisozi Complex, Plot 6/8 Kyaggwe Road, Nakasero
Tel: +256 0414237904 / 24, 0312266904
Attach your CV and application letter ONLY; please merge them into ONE file in MS word or PDF format.
DO NOT attach scanned academic papers or documents when applying online.
Deadline: 09.09.2011
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