Associate Project Director, Food Aid

The purpose of this position is for its holder to manage and supervise the food aid program of World Vision Kenya. Assist the Branch teams in managing the food aid programs, and to develop program proposals that will lead to the transition of the food program rehabilitation and development phase.


KEY RESPONSIBILITIES:

• Food Program Management
• Ensure that interventions in Food Aid are designed and developed not only in alignment with a fully integrated three track ministry approach but also in compliance with WV, GOK, SPHERE and other accepted norms and standards;
• Direct the provision and/or establishment of needed tools, methodological approaches, technical assistance, training / capacity building, DME support and accompanying business processes that ensure successful program interventions
• Prepare and present comprehensive operating plan for the food aid program.
• Coordinate with the other sectors within World Vision in managing the food aid program(Branches, Sub branches,IPAs,IMQ,P&C, CC, Communications and F&A).
• Coordinate with World Food Program and other donors in satisfying requirements and developing new food programs that are required.
• Supervise Snr Commodities Officer, CCTS Coordinator, Program Officer-DME and Program Officer Food Aid by organizing periodic meetings and giving them work plans, targets, and outputs to deliver.
• Provide direct oversight of all food aid program management in the districts.
• Coordinate with the relief team the work in Nairobi and the filed operations related to food program.
• Prepare the monthly transportation and distribution plan nationally.
• Responsible for ensuring adequate food stocks, healthy pipeline by constantly following up calls forwards with donors and alerting the internal stakeholders of the status.
• Install the WV food aid system in the districts.
• Install the warehouse management system according to WV standards
• File claims for every loss of food and follow up according to the schedule set up in the WV manual
• Ensure that materials and equipment required in the projects are provided
• Provide support to all the field offices on commodity management
• Review the monthly distribution plans and beneficiary lists submitted to Nairobi
• Manage food distribution teams and oversee random distributions during field visits
• Ensure that monthly commodity reports are prepared.
• Ensure that Commodity Tracking System is installed and used to generate weekly and monthly reports.
• Provide the management with program information on a timely basis
• Attend and participate in national coordination meetings with feedback to the group.
• Liaise with major food aid donors regarding food aid availability and increased levels of support.
• Participate in national assessments on food security and give feedback to the team.
• Explore opportunities for new projects and work with the Program officer to raise resources
• Maintain good relations with donors
• Liaise with finance to prepare food aid logistics budget based on tonnage.
• Manage implementation of projects as per the approved budgets and participate in the preparation of budgets for upcoming projects
• Coordinate with HR to identify and recruit food aid staff.
• All recruited staff are trained on commodity management, reporting and documentation.
• ERDM training on food aid management and accounting conducted for ADP and zonal staff in collaboration with the programs team
  

KNOWLEDGE, SKILLS & ABILITIES:

REQUIRED:

• A bachelor’s degree in social sciences/community development or related fields. .
• Have at least 7 years experience and at least 3 years experience as a manager in commodity programming, designing, planning, implementing, supervising and reporting on Food Aid
• Programming and logistics or related field including hands on experience in food distribution, warehouse management and managing food aid projects.
• They must have both an extensive conceptual understanding of and demonstrated practical command for implementing program design, management and evaluation principals:
• The holder of this position must be a results orientated leader who can manage and satisfy multiple and at times conflicting organizational, donor and other stakeholder demands.
• He /she must also have solid public relations skills and be a strong team player.
• Posses fleet management skills and exposure to commodity financial management.
• Must be team player and have good management/supervision skills.
• Should be a problem solver and have good analytical skills.
• Strong knowledge of lotus, MS Excel, MS Word, fax and e-mail
• Ability to effectively develop rapport and relate to donors, NGOs, counterparts, and government agencies
• Must have the ability to travel and a flexible approach to living conditions.
• Fluency in English and ability to write well and express ideas in a sensitive manner within the context of a humanitarian approach.
• Posses’ excellent presentation skills.
• Knowledge of humanitarian standards.
  
  PREFERRED:
• An advanced degree is preferred

Associate Project Director, Food Aid