We are herewith inviting applications from outstanding professionals for inclusion in our roster:
VACANCY NO.: UNFPA Job ID 1844
POST TYPE: Rotational
DUTY STATION: Various
DURATION: One year (renewable) *
ORGANIZATIONAL UNIT: Various
Organizational Setting:
The Operations Manager operates under delegated authority from the UNFPA Representative. The functions of the Operations Manager covers a broad range of issues ranging from financial and human resources management; procurement; IT; general administration; travel and logistics; common services; to security of UNFPA premises and staff. Under the overall guidance of the Representative, the Operations Manager leads strategic planning for UNFPA operations and setting of management targets, and out sourced services provided by UNDP. The Operations Manager advises the Representative on course correction; cost effectiveness; and creative responses to emerging complex challenges.
The Operations Manager is responsible for supervision and guidance of the UNFPA’s operations staff and ensuring cross-unit cooperation and coordination. The Operations Manager ensures a client-oriented approach and consistency with UNFPA rules and regulations and good management practice. The Operations Manager represent UNFPA in Operations Management team (OMT), and liaises with other UN Agencies, UNFPA HQs staff and Government officials to successfully deliver operational services.
Job Purpose:
The key results have an impact on the overall economy, efficiency and effectiveness of CO operations, and the functioning of the UNFPA in line with commonly adopted practices as it relates to the use of corporate resources in the following areas: • Financial Services; • Human Resources; • Procurement and Logistical Services; • ICT; • Common Services and the implementation of the UN agenda on common services and joint procurement.
Major Activities/Expected Results:
- Under delegated authority from the Representative, the Operations Manager provides strategic direction of the UNFPA operations with the following expected results:
• Contribute to the delivery of the country programme, and overall operations are carried out, effectively, efficiently, on time and in a transparent manner; • Annual and longer-term management targets, at the UNFPA corporate and Country Office level are met; • Determine optimal techniques/processes for improving effectiveness and efficiency of business operations; • Knowledge is shared and applied within the Country Office, and the CO participates actively in the management practice; • Build capacity of operation staff through coaching and mentoring on staff on all aspects • of operations management; • Create a learning environment; establish and institutionalize learning opportunities within the Country Office.
- Under delegated authority, the Operations Manager is responsible for the day-to-day management of UNFPA’s operations:
• Financial Management: has senior manager rights in Atlas and ensures the integrity of financial systems, review of budget requirements and the consistent application or rules and regulations; • Human Resources Management: in consultation with the Representative, the Operations Manager is responsible for the overall recruitment, performance and career management in the office. Supervises operations staff and aims to motivate and promote organizational excellence. Ensures that the goals of gender equality and overall diversity are met while simultaneously ensuring regulations and procedures are applied consistently; • General Administration: manages CO travel, logistics and premises; establishment of work plans, and monitors the achievement of results; • Service Provision: is responsible for high quality provision of procurement and other project support services. Monitors quality and timeliness of services provided by Service Providers; • Teamwork: promotes cross-unit team work; • Routinely monitors financial exception reports for unusual activities, transactions, and alert HQ to any unusual or suspicious transactions.
- The Operation Manager is UNFPA’s support to, and coordination of, common services:
• Provides policy support, guidance and advocacy on development, establishment and management of common services with other participating UN organizations/agencies at the country level; • Ensures that common services and joint arrangements benefit UNFPA in its objective to provide efficient and economical support services to the implementation of the country programme.
- The Operations Manager ensures the safety and security of UNFPA staff and premises, in particular:
• Supports the implementation of UN/UNDP MOSS compliance; • Together with the Deputy Representative, represents UNFPA in the Security Management Team and is responsible for efficient implementation in UNFPA of security measures agreed in the SMT and for compliance with security policy.
- Under the overall guidance and leadership of the Representative, the Operations Manager supports partnership building on operational issues:
• Represents UNFPA in inter-agency administrative meetings, and ensures smooth cooperation between agencies on joint undertakings like hardship questionnaires and salary surveys; • Identifies new approaches and measures to further enhance UNFPA delivery capacities, professional management and cost effectiveness; • Promotes a client-oriented approach among all operations staff.
- The Operations Manager performs any other duties as may be directed by the Representative or by the management of the Regional Office or Headquarters.
Core Competencies:
• Values/Guiding Principles; • Performance Management; • Developing People/Coaching and Mentoring & Fostering Innovation and Empowerment; Working in Teams; • Self-Management/Emotional Intelligence; • Communication; • Appropriate and Transparent Decision Making; • Analytical and Strategic Thinking and Results Orientation/Commitment to Excellence; • Knowledge Sharing/Continuous Learning
Functional Competencies:
• Business acumen • Implementing management systems • Innovation and marketing of new approaches • Client orientation • Organizational awareness • Job knowledge / technical expertise
Job Requirements:
• Advanced degree in finance and public /business administration, public policy or other relevant social sciences. • 7 years of relevant experience in development in a governmental, multilateral or civil society organization in a multi-cultural setting, including 3 or more years of senior-level management responsibilities in a challenging and complex organizational setting. • Excellent management and leadership skills with the ability to build strong relationships with clients, focus on impact and result, and responds positively to feedback. • Solid knowledge in financial and human resources management, contract, asset and procurement, information and communication technology, and general administration. • Ability to lead business processes re-engineering, to implement new systems, and to positively affect staff behavioural/ attitudinal changes. • Ability to lead strategic planning, results-based management and reporting, formulation and monitoring of projects/programmes. • Strong written and spoken skills in English; knowledge of other UN languages desirable.
UNFPA provides a work environment that reflects the values of gender quality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.
We offer an attractive remuneration package commensurate with the level of the position. The package includes a competitive salary plus housing allowance, home leave, health insurance and other benefits.
How to Apply:
UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy.
Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at http://www.unfpa.org/employment/application_guide.doc. Please print out the Guide for your reference during the registration and application process. Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.
- No expectancy of renewal in accordance with UN Staff Regulations 4.5
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