The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
I. Post Description
The Field Coordinator (Field Co) is ultimately responsible for overseeing all project implementation within Oriental Province and will report directly to the Western Provinces Director. The Field Co is responsible for overall program quality and the direct oversight and quality of the core support services at provincial level: Administration, Human Resources, Logistics and Finance. The Field Co is also responsible for maintaining excellent working relations with all partners and counter-part agencies in the province, including local and national representatives of the DRC government.
He/She will make sure that procedures and laws in force are respected; coordinate his activities with IRC/DRC technical specialized services, Operations Director and Financial Controller. He/She will provide periodic reports in compliance with procedures and policies of IRC and donors. He/She will supervise the Health Coordinator, Construction Coordinator, Administrator, Logistics Manager and Finance Manager.
II. Responsibilities
Representation
• Meet regularly with local authorities to foster good will and support for all project activities. • Establish good relationship with local administrative, labor, customs, immigration, and other officials to ensure that the IRC project conforms to local laws and customs and to minimize bureaucratic restraints on project implementation. • Actively pursue contact with local authorities, international and national agencies, donors, or other valuable contacts as a means to strengthen support for IRC activities.
Program
• Ensure, in coordination with technical sector managers and coordinators that all IRC projects are designed in accordance with the IRC Program Framework and that implementation follows the core programming principles. • Ensure that all IRC projects are implemented in a timely and professional manner. Implement/revise and maintain a regular system of project evaluation and progress monitoring. Ensure and coordinate production of regular narrative reports on project status by project managers. • Ensure that IRC projects adequately meet beneficiary needs • Seek out new project ideas and write project proposal narratives and budgets in coordination with project managers, as necessary.
Administrative/Human Resources
• Implement/maintain and document all administrative procedures for the smooth functioning of the provincial and field offices (filing system, intra-office communication procedures, paper flow procedures, computer use and protocols, etc). • Implement/maintain the local staff personnel policy manual. • Implement/maintain system for regular staff evaluation, and standard procedures for new position posting, interviewing, and applicant selection. • Promote professional working relationships and resolve staff conflicts and concerns in a timely manner. • Ensure that all local staff policies, contracts, and disciplinary documents conform to local labor laws. • Promote continuous staff training (on project management, computers, etc.)
Logistics
• Ensure that IRC and donor procurement procedures are fully respected. • Implement and supervise maintenance of a system for tracking and identifying all IRC assets. • Implement and supervise warehouse management system • Implement, maintain, and document a procurement system that conforms to IRC and donor protocols. • Ensure that all contracts with suppliers and vendors are legal and protect IRC to the fullest extent possible.
Finance
• Implement and maintain verifiable internal financial controls. • Oversee and maintain a cash management system. • Review and ensure that financial reports are accurate and meet IRC and donor reporting requirements
Security
• Assume overall responsibility for the security and safety of program staff and assets within the area of responsibility. • Implement/revise and maintain written security procedures and protocols. • Review and revise regularly the security guidelines manual and evacuation plan. • Ensure that all staff is adequately trained in the use of all communications equipment. • Establish and maintain a well documented emergency response procedure that all staff can follow. • Monitor security situation in liaison with UNDSS (MONUSCO) and international agencies.
III. SUMMARY OF REPORTS TO BE PRESENTED
- Activities periodical report
- Financial Report
- Logistics report including Assets Inventory, Warehouse inventory, PRTS, Pharmacy inventory, Fleet and generators management
- PLMR (Provincial Logistic Management Report)
- Security report
- Accident/incident report
Please apply at : http://tbe.taleo.net/NA2/ats/careers/requisition.jsp?org=IRC&cws=1&rid=7270
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