Personal Assistant to the Speaker - East African Community

(EAC/HR/2015-2016/001)

The East African Community (EAC) is a regional intergovernmental organization comprising the Republic of Burundi, the Republic of Kenya, the Republic of Rwanda, the United Republic of Tanzania, and the Republic of Uganda with its headquarters in Arusha, Tanzania.

The EAC mission is to widen and deepen economic, political, social and cultural integration to improve the quality of life of the people of East Africa through increased competitiveness, value added production, trade and investments.

Applications are invited from highly motivated and result-driven professionals who are citizens of East African Community Partner States (Burundi, Kenya, Rwanda, Tanzania and Uganda) to apply for the following positions tenable at the East African Legislative Assembly, in accordance with the availability of Quota Points per Partner State.

Interested candidates who may have applied for these positions when they were previously advertised do not need to apply.

Organ / Institution: The East African Legislative Assembly

Duty Station: Arusha, Tanzania

Job Grade: P2

Job reports to: Functionally reports to the Speaker and administratively reports to the Clerk of the Assembly

Job Purpose:

Manage day-to-day operational and administrative functions for the office of the Speaker

Duties and Responsibilities:

1. Responsible for the administration of the Office of the Speaker;
2. Facilitate the exchange of information between the Office of the Speaker and the Office of the Clerk;
3. Drafting Speaker’s presentations and Speeches;
4. Undertake research for Speaker’s use;
5. Prepare draft correspondence and take minutes as required;
6. Liaise with Member’s of Parliament and other persons in contact with the Office of the Speaker;
7. Assist with the co-ordination of official events and manage the Speaker’s appointment diary;
8. Assist with conference co-ordination as required;
9. Act as 1st point of contact for speakers guests;
10. Handle phone calls on behalf of the Speaker and assist with inquiries;
11. Prepare agendas, confirm decisions and instigate follow up action where required;
12. Refer matters that relate to the incurring of expenditure to the Office of the Clerk;
13. Prepare itineraries and co-ordinate travel as necessary; and
14. Draft letters.

Qualifications and Experience:

1. Masters degree in Public Administration, Political Science, Mass Communication, or any Social Science related field.
2. Minimum of eight (8) related experience with three (3) years in a Parliamentary Environment, preferably as Personal Assistant to Senior Management .

Skills and Competencies:

Strong interpersonal and communication skills; up-to date knowledge of current affairs; basic knowledge of East African Community and Parliamentary practices; proven record of completing tasks to a high standard and working to deadlines, analytical skills; computer skills; research skills, management skills; networking skills; negotiation skills; team building skills; tolerance for stress; adaptability; attention to detail; initiative; and ability to work independently in a diverse and politically sensitive environment.

Education Qualifications and Relevant Working Experience:

Education Qualifications:

All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective countries. This condition is applicable for locally and internationally attained qualifications.

All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.

Relevant Working Experience:

Internship, training, apprenticeship and clerkship will not be considered as relevant work experience.

Eligibility:

Considering the current status of quota points per Partner State under East African Legislative Assembly, only Applicants from the Republics of Burundi, Kenya, and the United Republic of Tanzania are eligible to apply.

Terms and Conditions of Service:

This position is tenable for a contract of five (5) years renewable once and is subject to the application of the EAC Quota System.

Fringe Benefits:

This position offers attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

Equal Opportunity:

The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply.

EAC will only respond to those candidates who strictly meet the set requirements.

How to Apply:

Interested candidates who meet the qualification and experience requirements for the above mentioned position are advised to send their applications, detailed curriculum vitae, photocopies of academic certificates, names and contact details of three referees, and copy of National Identity Card, or Birth Certificate or Passport showing date of birth.

Please quote the respective reference number on both on the application letter and envelope. For electronic submission, please quote the respective reference number on the subject of the email and send to the address given below.

Applications should be submitted to the address below not later than Friday, 8th July 2016.

Please note:

1. You may submit your application either electronically or in hard copy but not both.
2. Applications which do not: indicate nationality and age; the reference number; or have an application letter attached; have certified copies of their academic degrees and other professional Certificates ; or fail to provide three referees will be disqualified.
3. Only qualified candidates will be contacted

Please note that EAC does not require candidates to pay money for the recruitment process.

All invitations for interviews will be done in writing.

The Director,

Executive Selection Division

Deloitte Consulting Limited

10th Floor PPF Tower 

Cnr of Ohio Street & Garden Avenue:
P O Box 1559 Dar-es-Salaam, Tanzania

Fax +255(22) 2116379

E-mail: esd@deloitte.co.tz
www.deloitte.com

Application Deadline:

Friday, 8 July 2016 - 5:00pm