Ensures accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and USAID rules and regulations
Oversees day-to-day coordination of financial activities ensuring cost consciousness and efficient spending
Maintains an on-site financial accounting and bookkeeping system required to assure the integrity and effective performance of financial operations.
Manages all sub-grants, ensuring compliance and reporting of sub-awardee
Ensures that proper human resources and administrative procedures are in place for project
Manages project’s day-to-day cash needs, travel requests, payments, procurement, contracts, grants and processing invoices, district office start-up, operation systems, policies and procedures, consultant, and travel and logistics
Contribute to capacity building of district health management teams to plan, execute and routinely monitor annual budgets for priority health services
Provide guidance to Chief of Party regarding the financial requirements of the project and office operations.
Determine updated monthly project accruals and projections to support forecasting accuracy and project completion, as required.
Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel for staff and consultants, financial oversight of local sub-grantees (as needed) and maintenance of office inventory
Provide guidance and support for contracts development and managemen
Provide financial capacity-building for local grantees
Maintain and administer project financial accounting system.
Prepare the monthly financial report by using adapted finance software (QuickBooks).
Use various software applications such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, manipulate, and format data and/or reports.
Implement and oversee a detailed financial reporting and reimbursement process in accordance with Jhpiego's established financial system.
Make in-country budget adjustments and other cost improvement measures, as required.
Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting.
Work collaboratively with the project team and headquarters staff to ensure proper project and financial reporting, spending and compliance with project terms and conditions.
Provide concise and timely financial reports, including pipeline analysis, quarterly project reports, or as requested by the donor.
Ensure that USAID resources are appropriately directed to program priorities and are in line with program work plans.
Contribute to project team in developing work plans and annual budgets for program activities and local office costs.
Manage all sub-grants to local grantees ensuring sub-awardees’ compliance and reportin
Work closely with auditors during audit of the project
Serve as a resource person for non-finance staff on USAID, JHU and Jhpiego rules and policy
Provide financial oversight to finance officers.
Ensure that proper human resources administration procedures are in place for project staff, including tracking of leave, sick days, absence and other human resources actions
Ensure compliance by all assigned staff to the JHU and Jhpiego timekeeping requirements, as well as, the staff’s timely approval of timesheets.
Ensure that Jhpiego personal files for project staff have all the relevant records including employment agreement and job description Master’s Degree and CPA or a relevant accounting degree with 7+ years experience
Demonstrated experience and skills in developing and managing of international programs larger than US $10 million per year
7+years of experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects.
7+years working in international health in developing countries and in Tanzania with emphasis in financial planning and management, human resources and procurement for international health programs covering at least two of the following technical areas: health system strengthening, strengthening service delivery projects, training, performance and quality improvement, monitoring and evaluation
Relevant experience living and working oversees, including supporting implementation of national/provincial/regional/district-level programs
7+ years of senior-level work experience with USAID or other donors
Demonstrated supervisory experience
Knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants contract management
Familiarity with USAID policies and administrative procedures
Demonstrated experience organizing resources and establishing priorities
Sub-contract and sub-agreement financial management experience including risk assessment and working with host government entities as grantees
Understanding of the difference between contracts and cooperative agreements and their relevant terms and conditions
Experience developing finance and accounting policies, procedures and systems
Effective communicator and can explain the organization’s direction and motivate others with strong, honest leadership
Ability to gather data, compile information and prepare reports
Excellent record of accurate and on-time reporting to donor agencies
Problem solving skills and excellent general management skills particularly in facilitation, team building and coordination
Comfortable with a team approach to management and the ability to manage several major activities simultaneously
Demonstrated leadership and management style that works in cooperation with others who represent a wide range of interests and needs
Experience with international, non-profit organizations
In depth knowledge financial software applications, databases and spreadsheets, including Microsoft Office packages, QuickBooks Enterprise, and others.
Strong oral and written communication and presentation skills in English