PHIA Project - Procurement and Logistics Manager

Organization: International Center for AIDS Care and Treatment Programs
Country: United States of America
Closing date: 30 Nov 2015

In partnership with the Centers for Disease Control and Prevention (CDC), ICAP is conducting Population-based HIV Impact Assessments (PHIA) in up to 20 PEPFAR-supported countries. Each PHIA will define the status of the national HIV epidemic, guide global and local allocation of funding and resources based on evidence, and integrate capacity building of country stakeholders in the design, conduct, analysis, and use of PHIAs. This initiative requires a substantial international procurement and logistics effort by ICAP.

Working under the guidance and direction of the ICAP PHIA Project Director, and in close collaboration with the Deputy Project Director, Survey Support Team, PHIA Project (SS-DPD), the Procurement and Logistics Manager, PHIA Project will oversee the PHIA supply chain activities including the sourcing staging, ordering / logistics management, transportation and coordination of all procurement related activities. The procurement portfolio will consist primarily of laboratory equipment, consumables, medical supplies, reagents, and vehicles among other goods and services. Creates and executes detailed procurement and delivery project plans for each country and manage to meet project deadlines. Works closely with country-based procurement and laboratory staff on procedures relating to custom clearance, warehousing, and transport to sites. Staggered procurement planning will be required in order to ensure that warehouse space and product expiry dates are accommodated. Works closely with the ICAP NY Procurement team and Grants team as well as with the Columbia University Purchasing Department.

More details on ICAP’s PHIA Project may be found at:

http://icap.columbia.edu/global-initatives/the-phia-project/

This position is grant funded.

Major Accountabilities

Directs, manages and implements activities related to sourcing, planning, scheduling and procurement as well as logistics.
Develops, implements, audits and maintains trackable project plans to ensure materials are available to support survey activities in timely fashion.
Directs purchase of materials to support survey plans and supplies related to survey activities and ensures that survey areas and equipment are prepared for scheduled delivery.
Tracks multiple deliveries and activities in progress and makes real-time decisions concerning actions to be taken in response to unexpected procurement and logistics related events.
Ensures all actions are conducted in accordance with CDC, ICAP, and CU policies.
Leads strategy in determining solutions to complex supply issues.
Responsible for international trade activities, import/export declarations as well as labelling, packaging and documentation of compliance for each country initiative.
Performs other related duties as directed.

Education

Bachelor’s degree in Procurement and Supply Chain Management, Business, Production Operations, Engineering or a related field required. Master’s degree in relevant discipline is highly desirable.

Experience, Skills & Minimum Required Qualifications

Minimum five (5) years of experience with international sourcing, transportation, logistics and project management.
Minimum five (5) years of experience in a managerial position in the management of international logistics, procurements, and/or supply chain, with proven capacity in managing and coordinating a diverse team of technical and support staff in different countries.
Demonstrated proven experience in roles managing the procurement process (i.e., operational excellence, including operations strategy development, and implementation; strategic international sourcing; international distribution and logistics; supply chain planning; process review, redesign and implementation; and clinical supply chain planning; inventory management) and specialty in biomedical and life sciences research and clinical supply chain and operations.
Demonstrated competence working within CDC or similar governmental regulations and procedures.
Proven experience in establishing working relationships and collaborating with USG, other bilateral, and/or multilateral donor agencies, and with host-country governments.
Fluent in English oral and written communication skills; demonstrated ability to interact professionally in English.

Travel Requirements