Human Resources Assistant , International Trade Centre

The International Trade Centre is looking for a: G-5, Human Resources Assistant Division of Programme Support (DPS)/Human Resources (HR)

JOB OPENING

Post subject to local recruitment To achieve excellence through workforce diversity and gender parity, ITC considers all qualified women and men equally, without discrimination or prejudice of any kind. ITC also offers attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

Deadline for application: 25 October 2015 (midnight Geneva time)

Entry date: 1 January 2016

Duty station: Geneva, Switzerland

Duration of appointment: One year, renewable

ORGANIZATIONAL SETTING

The Human Resources Section (HR) has a transversal function in the organization and its aim is to ensure that ITC has the right quality of Human Resources with the appropriate skills and competencies in order to achieve its strategic and operational goals and to provide staff with a supportive, challenging and rewarding work environment in order for them to fulfill their potential and maximize their contribution to the organization.

RESPONSIBILITIES

Under the direct supervision of the Sr. Human Resources Officer, the technical guidance of the ITC Gender Focal Point and the general guidance of the Chief, Human Resources, the Human Resources Assistant will perform the following duties

Gender

• Assist in the preparation of work for a variety of current and planned gender initiatives and programmes (i.e., 'Bring Your Child to Work', Mentoring for Women programme, gender dashboard, outreach practices, work-life balance, etc.).
• Coordinate the organization and logistics of training events, workshops, presentations and briefings.
• Participate in gender-related activities and initiatives and handle related day-to-day queries.

Policy

• Assist in research and compilation of a range of policy material for use in the preparation of policies, for inclusion in a variety of reports and for matters before the Joint Advisory Committee (JAC).
• Assist in the implementation and monitoring of policies and in the updating of the administrative issuance database and review of new and historic administrative issuances to ensure conformity with relevant UN staff rules and regulations, policy guidelines and requirements.
• Recommend improvements to policies, processes and systems.

Monitoring, reporting and budget

• Prepare statistical reports on a wide range of HR and gender-related topics; compile data and provide a preliminary analysis on data trends against key HR and gender targets and objectives; undertake the necessary research and coordination to collect information for reporting purposes.
• Monitor the status of budgets; assist in the preparation of budget revisions and updates of the ITC project portal.
• Assist in the monitoring and evaluation of work-life balance usage at ITC and contribute to the production of periodic reports to SMC.

General

• Provide general office support services.
• Set up and maintain the integrity of the policy and gender team's files/records (electronic and paper) and databases.
• Process, draft, edit, proofread and finalize for signature/approval a variety of communications, reports and correspondence.
• Handle operational day-to-day queries related to policy and gender-related activities from internal and external parties.
• Perform other related administrative duties, as required.

ELIGIBILITY CRITERIA EDUCATION

• High school diploma or equivalent.
• Must have passed the ITC Microsoft test (MOPT). WORK

EXPERIENCE

• A minimum of five years of progressively responsible experience in human resources management, administrative services, legal services or related area and ideally including some experience working in HR policy and / or gender-related areas.
• Experience supporting the administration of projects is highly desirable.

LANGUAGES

• Advanced knowledge of English with a working knowledge of French or Spanish.
• Knowledge of another official United Nations language is an advantage.

MANDATORY KNOWLEDGE AND SKILLS

• Strong knowledge of Microsoft Office applications, particularly Word, Excel and PowerPoint. Excellent drafting skills in English.
• Strong research skills.
• Demonstrated knowledge of gender-related issues.

DESIRABLE KNOWLEDGE AND SKILLS

• Knowledge of the UN HR regulations, rules and policies.
• Demonstrated knowledge in UN-SWAP framework.
• Training in gender-related issues including UN- SWAP framework.

ITC'S VALUES are: Integrity, Professionalism, and Respect for Diversity

ITC'S CORE COMPETENCIES are: Communication, Teamwork, Planning & Organizing, Accountability, Creativity, Client Orientation, Commitment to Continuous Learning and Technological Awareness.

ITC'S MANAGERIAL COMPETENCIES are: Vision, Leadership, Empowering Others, Managing Performance, Building Trust, and Judgment/Decision-making

CRITICAL JOB-SPECIFIC VALUES AND COMPETENCIES

Core Competencies

• Communication
• Planning and Organizing
• Teamwork
• Client Orientation

TERMS OF SERVICE

Appointments with ITC are service-limited to this organization. The conditions of service are governed by the United Nations Staff Rules and Regulations. This is a fixed-term appointment.

INDICATIVE ANNUAL SALARY AT THE G-5 LEVEL

Annual Salary (net of tax) CHF 75,093 at single rate, with annual increments subject to performance.

For further information please consult the International Civil Service Commission website: http://icsc.un.org

HOW TO APPLY (POST SUBJECT TO LOCAL RECRUITMENT)

Candidates are required to complete an online application. To apply, please visit the ITC website at http://www.intracen.org/about/itc-careers/current-job-openings/ which provides all related instructions on how to complete the online personal history form (PHF). Candidates should also submit a motivation letter.

ADDITIONAL INFORMATION

Applicants will be contacted only if they are under serious consideration. Applications received after the deadline will not be accepted. Information on the status of a vacancy can be obtained at: http://www.intracen.org/about/itc-careers/current-job-openings/ Applicants will be required to take the ITC Microsoft Office Proficiency Test (ITC uses Microsoft Office 2010) if not already having done so.

A written test may be held for this position. You must ensure that you are the sole author of the answers. Reference materials including your own work and material may be used if properly cited.

Please be informed that software that detects plagiarism will be used to verify candidate's answers. Please note that candidates to this position may be considered for other ITC job openings subject to meeting the relevant eligibility and competency requirements.