Credit Controllers 5 Posts

JOB TITLE : Credit Controller

REPORTS TO : Collection Manager

OVERALL JOB PURPOSE:

The Credit Controller is responsible for chasing outstanding invoices to the company and plays a vital role in the cash-flow of the organization ensuring credit given to customers is monitored and controlled effectively. If you are a good communicator with a tactful manner, and would like to work in finance, this job could suit you.

In this job you would need to keep calm under pressure. You would need to be assertive. You would also need good number skills, and the ability to explain financial matters clearly.

FUNCTIONS OF JOB:

• Chasing debt by telephone and email and reducing debtor days.

• Processing and generating reminder letters and monthly outstanding statements.

• Liaising with the sales, technical, operation and accounts receivable teams to resolve outstanding queries.

• Investigating and resolving queries relating to nonpayment of invoices.

• Working to strict monthly and annually collections targets.

• Ensure timely raising of  invoices & making sure that  they are  delivered to the customers on or before 10th of every month

• Update the customer  Queries to the collection manager on daily basis

• Visit the Customers regularly and on weekly basis to maintain the relationships with the customer

• Assist in the setting up of the credit control system

• Maintain accurate records of all chasing activity 

• Identify changes in payment patterns and propose action to avert indebtedness

• Handle disputed bills and negotiate to bring payment within the agreed terms

• Allocating payments in accordance with customer remittances

• Propose write off of irrecoverable debtors. 

• Prepare files for transfer to the Debt Recovery Dept /Legal.

• Providing ad-hoc reporting as and when requested

• Send out monthly client statements/letters as may be agreed from time to time

• Provide cover for other accounting functions as requested.

• Other duties as delegated from time to time by the Finance Manager or any other person designated in their absence

Key Performance Indicators 

• 100% of the collection to the Invoice raised for the current month.

• % of the old Debtors outstanding reducing month by month by 20%.

• 100% accuracy in the Invoice raised for the services billed.

Financial dimensions:

• Ensure strict control on credit and timely rising of correct and accurate Invoices.

JOB HOLDER SPECIFICATION:

Formal Education : University level education or equivalent 

Experience:

• Previous experience of working in a finance department with exposure to credit control for minimum of 3 - 5 years.

• Good understanding of debtor reconciliation and follow up

• Experience in security industry will be an added advantage.

• Experience in coordinating with various departments to solve issues. 

Personal qualities:

• Good Excel skills, a polite but tenacious telephone manner and good systems knowledge.

• Good keyboard skills and competence of Word, Excel and Outlook are required

• High standard of numeracy, accuracy with attention to detail

• A team player with a flexible approach and a willingness to learn

• Outgoing and confident personality who is able to operate at all levels

• A self-starter who is pro-active and can set and achieves goals

• Strong organizational & time management skills.

• Ability to recognize potential risks to the Firm that should be escalated

The deadline of the applications should be on 15th January 2015 before 5.00pm. Applications should be sent through the email address careers@ultimate-tz.com submit an application and a well updated CV.