US Embassy Visa Assistant in Tanzania

Closing date of the position: September 18, 2012

ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The US Embassy is seeking an individual for the position of Visa Assistant at the Consular Section.

BASIC FUNCTION OF POSITION

Job holder coordinates all aspects of the nonimmigrant visa (NIV) process at post, resulting in the issuance of over 7,000 visas annually.

MAJOR DUTIES AND RESPONSIBILITIES:

Serves as point-of-contact/liaison with GSS/CSC, regarding fee payment collection payment collection and appointment scheduling issues.

5%

Answers case-specific inquiries by phone, in person, and in writing, providing detailed information regarding nonimmigrant visa application procedures and U.S. immigration policy.

15%

Greets an average of 70 applicants per day, explains procedures and screens applications for completeness. Reviews applicants' supporting documents. Flags unusual responses and fraud indicators for review by an officer.

20%

Loads applicant data into the NIV system, verifying accuracy of required data fields for each applicant. Double-checks applicant's selection of the correct visa category according to the purpose of travel.

15%

Conducts a preliminary investigation of any irregularities and report's findings to interviewing officer.

5%

Maintains and accounts for controlled consular items (visa foils and fees) on a daily basis.

15%

Prints NIVs and distributes to applicants.

10%

Serves as back-up for immigrant visas and American citizen services.

15%

QUALIFICATIONS REQUIRED

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

1. Education: Completion of secondary school (Form VI) with a two year diploma in administration or from a secretarial college.

2. Prior experience: Three years work experience in an office focused on procedural, regulatory, and/or administrative work.

3. Language proficiency: Level IV (fluent) (writing, reading and speaking) in both spoken and written English and Kiswahili is required.

4. Knowledge: Required to have detailed knowledge of all aspects of U.S. immigration law pertaining to nonimmigrant visas. Must be thoroughly familiar with all categories of nonimmigrant visas (NIVs) and ineligibilities. Must be able to identify common and unusual fraud indicators. Knowledge of U.S. immigration policies and procedures must be sufficient to grasp the most complex visa cases and make recommendations to colleagues.

5. Skills and Abilities: Must be highly computer literate. Must be able to operate Microsoft Word, Outlook, Excel, and Access, and be able to use specialized consular software applications. Must have outstanding communication and interpersonal skills to handle the constant demand for visas and related consular services.

SELECTION PROCESS

When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.

TO APPLY

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or




2. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or




3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus




4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.




5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.

Failure to do so will result in an incomplete application.

A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. References

SUBMIT APPLICATION TO

American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam

POINT OF CONTACT

Telephone: 229 4000, Ext: 4137/4148/4233/4024
Fax: 2294726 or 2294970

CLOSING DATE OF THE POSITION: September 18, 2012