UNICEF KENYA Contracts Officer

Contracts Officer, (NO-B)

(Temporary Appointment)

Date of Issue: 07 September 2012

Closing Date: 20 September 2012

Applications are hereby invited from suitably qualified candidates to fill the above post on a Temporary Appointment in the Supply Section of UNICEF Kenya Country Office.

Purpose:

Under the guidance of the Procurement Specialists L -3, develop and execute procurement of a range of services and commodities including proposing method of procurement in order to maximize cost-effectiveness.

Assist the country offices in the development of Terms of Reference, contract requisitions, update supplier/contractor data base and constantly monitor suppliers’/contractors’ performance.

Major Duties and Responsibilities:

1. Issue /Invitation to Bids//Request for Proposals, invitations to potential service providers, evaluate Proposals, clarify offers and negotiate with suppliers and service providers, as appropriate and at the same time ensure that procurement activities are in compliance with UNICEF Financial Regulations and Rules, Field Supply Manual and other applicable procurement procedures.
2. Make recommendations for finalization of contracts/purchases, adjudicate offers, finalizes and presents Contract Review Committee (CRC) submissions.
3. Conduct contract management to ensure supplier compliance with terms and conditions of Long Term Arrangements and Contracts.
4. Develop new sources of supply and institutional/corporate services through market surveys and new services or improve long standing supplier/contractor relations, and well known products by examining samples, inspecting supplies, visiting manufacturers/ and contractors with a view to establishing a contractors database
5. Analyze incoming requisitions to purchase and develops as necessary with the appropriate office, the specifications including technical/performance specifications, training, spares, packing etc., to provide a procurement specification.
6. Advise programme officers in Kenya in the development of the institutional/corporate contracts component of their projects including contracts planning and the development of Terms of References. Assist the in provision of training opportunities by providing briefings, conducting and guidance on procurement of services
7. Coordinate the quality assurance aspects of purchased products and services in accordance with inspection/evaluation guidelines of the office and authorized inspections agents of UNICEF.

Required Qualifications:

University Degree in Business Administration, Commerce or Law or Technical field required. An Advanced University degree in the related field is an asset. Knowledge of public sector or commercial contracting and supply practices is essential and knowledge of UNICEF/UN supply procedures and financial regulations and rules is an asset.

Experience:

Two years of relevant professional work experience. Both national and international work experience in supply, logistics, purchasing, contracting and administration and/or other related fields.
Work experience in emergency duty station.

Language: Fluency in English and Kiswahili.

Competencies:

• Commitment
• Diversity and Inclusion
• Integrity
• Communication
• Drive for Result
• Working with People
• Applying Technical Expertise
• Following Instructions and Procedures
• Planning and Organizing

Interested and suitable candidates should ensure that they send their applications along with their curricula vitae.

Internal candidates should enclose copies of their last two Performance Evaluation Reports (PERs) or Performance Assessment Reports

Apply to:

The Human Resource Manager
UNICEF Kenya Country Office
kenyahrvacancies@unicef.org

Please indicate Reference No. “KCO/SUPP/2012-046” on email subject

“Qualified female candidates are encouraged to apply”
zero tolerance of sexual exploitation and abuse
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