Kenya National Highways Authority Jobs

The Kenya National Highways Authority (KeNHA), a parastatal currently in category PC 3A was set up under the Roads Act, 2007 and charged with the mandate to manage, develop, rehabilitate and maintain national roads.

In order to carry out this mandate effectively, the Authority is seeking for dedicated, passionate and highly- driven individuals, who are able to demonstrate strong analytical skills, are result oriented, excellent time managers and team players to fill the following vacant positions;

Job Title: Corporate Affairs Manager

G8

Place of Work: Head Office

Department: Director Generals Office

Reporting to: Director General

Supervises: Senior Corporate Communications Officer.

Job Role

Reporting to Director General, the main role of Corporate Affairs Manager is to ensure that an effective communication and public relations strategy is designed, coordinated and implemented to ensure KeNHA has good public image.

Job Duties and Responsibilities

• Lead the development and implementation of the Authority’s corporate communications strategy in collaboration with other functions.
• Develop and implement appropriate communications, public relations and reputation strategies.
• Plan and conduct programs designed to create and maintain a positive corporate image to the external public.
• Properly plan and direct the communication strategies designed to keep internal public informed of the of the Authority’s programmes and policies.
• Manage the production of appropriate communication and dissemination of strategies through presentations, press releases, speeches, position papers with reference to the corporate mission and vision.
• Establish and maintain regular contact with media practitioners with a view to enhancing goodwill and positive coverage for the Authority.
• Plan and execute the Authority’s participation in key corporate events, including conferences, anniversaries, customer forums, agriculture shows, receptions and media events.
• Initiate and coordinate the production of in-house publications.
• Manage the implementation of corporate social responsibility programmes.
• Devise and implement internal communications campaign.
• Edit, review and provide support in design, production and distribution of newsletters, annual reports, speeches, publications, website contents, reports and outreach materials to ensure clarity in the communication of information.
• Ensure liaison with communications contacts throughout the Authority and monitor compliance with corporate citizenship policies.
• Manage the development and dissemination of Authority-generated media materials including quality control and compliance with the Authority’s corporate visual identity.
• Develop crisis management communication planning, readiness and response capabilities consistent with Authority corporate guidelines.
• Create and deliver media handling strategy for corporate issues to protect reputation.
• Perform any other relevant duties as may be assigned by the Director General from time to time.

Job Specification

• Bachelors’ degree in Mass Communication or related field with Post graduate training in Mass Communication/Journalism.
• Membership in relevant professional body.
• Masters degree in Social Sciences or related field will be an added advantage.
• A result driven and dynamic person with over 5 years experience in a related function in public relations or media and at senior management level.
• Excellent interpersonal and communication skills.
• Excellent written and verbal skills in both English and Kiswahili languages.
• Team player and strong leadership skills.
• Excellent planning and organizing skills.
• Excellent computer use skills.
• Ability to work under pressure and meet deadlines.

Job Title: Systems Administrator

G7

Place of Work: Head Office

Department: ICT

Reporting to: Head ICT

Supervises: ICT Infrastructure Officer

Purpose of the Job

Responsible for ICT systems development and maintenance

Key Responsibilities

• Supervises and implements ICT strategies
• Installs and operationalizes LANs, WANs and other systems
• Oversees and administers Voice Over Internet Protocol (VoIP) and data through-put
• Assesses ICT training needs and develops appropriate programmes for end users and technical staff
• Maintains an up-to-date ICT hardware, software and allied accessories inventory
• Administers the Information Resource Centre Unit within ICT section
• Performs troubleshooting and fixes malfunctions, faults and errors within the LAN and WAN and monitors inbound/outbound portals
• Undertakes repairs of computer hardware, telephony system and allied accessories
• Develops and installs relevant application and program software
• Maintains and ensures a secure ICT environment
• Monitors and ensures internet and LAN security to protect data and ICT resources
• Manages an on-line electronic library
• Organizes and maintains regular data and information backups
• Performs system analysis and ad-hoc programmes periodically
• Undertakes other duties as assigned

Job specification

• A degree in Computer Science, Information Technology, or equivalent
• Certification from relevant professional bodies, e.g. MCSE and CCNA
• 7 years minimum working experience with LAN, Wi-Fi and WAN coverage
• Knowledge of Geographic Information System (GIS); MS SQL or Oracle DBA Architecture and Administration

Job Title: Administration Officer

G6

Place of Work: Head Office

Department: Human Resources and Administration

Reporting to: Head of HR and Administration

Supervises: Administrative Assistants

Purpose of the Job: To provide administrative support services.

Key Responsibilities

• Maintains and safe-keeps records (insurance, repairs, maintenance, vehicle/equipment movement, accidents, and disposal)
• Supervises and assigns duties to support staff
• Monitors lease arrangements and ensures rents are paid
• Assists in allocating office space to staff
• Supervises and ensures office cleaning and sanitation services are as per the contract agreement with outsourced service providers
• allocates motor vehicle space
• Monitors and ensures provision of security on premises including; employee identification, screening of visitors and management of the entrance and reception area
• Facilitates repairs of Authority’s assets
• Ensures effective and efficient allocation of usage of vehicles
• Monitors and coordinates asset’s insurance
• Performs any other duties as assigned.

Job specification

• A degree in Social Sciences
• Higher Diploma in HR; Business Management and related studies
• Minimum of 6 years of experience
• Communication and interpersonal skills
• Computer knowledge for HR and Admin Systems
• Full membership in the Institute of Human Resources Management.

Job Title: Legal Administrative Assistant

G3

Place of Work: Head Office

Department: Legal and Corporate Affairs

Reporting to: Senior Legal Officer

Supervises: None

Purpose of the Job

To provide administrative support to the Head of Legal and Corporate Affairs Section.

Key Responsibilities

• Organizes and maintains electronic and paper files database of records, contract documents and other legal and policy documents
• Maintains a Filing System for the section and ensures documents are sent off-site after recording into the Records Management Database
• Prepares and administers an effective Bring-Up System on communication on all legal matters and other related issues
• Establishes and maintains a Case Management System
• Monitors receipt of and tracks returned contracts
• Maintains and updates spread sheets covering all executed contracts and agreements
• Document and follow up payment of legal bills
• Assists in typing and editing all legal documents and correspondence
• Drafts letters and reports and performs related clerical tasks e.g. photocopying, faxing, mailing, sorting mail and scheduling conference rooms
• Facilitates registration of Contract and Lease Documents at the Lands Registry
• Performs any other duties as may be assigned.

Job specification

• Diploma in Legal Secretarial Studies; or Diploma in Business Administration
• 3 years minimum experience
• Computer literacy
• Ability to maintain confidentiality
• Writing and proof reading skills

Job Title: Records Assistant

G3

Place of Work: Head Office

Department: Human Resources and Administration

Reporting to: Senior Administration Officer

Supervises: None

Purpose of the Job

To ensure that files are indexed, filed and retrieved in accordance with the records management system in place.

Key Responsibilities

• To ensure efficient running of the Authority’s Central Registry.
• To maintain indexes as per the file classification system.
• To label file appropriately.
• To sort materials that is to be filed according to their authority’s filing system.
• File materials in drawers/cabinets.
• To locate and remove materials from files when requested.
• To receive incoming mails and distribute to the relevant departments.
• To maintain mail register for both incoming and outgoing.
• To maintain file movement register and file tracking card for each file.

Job specification

• Diploma in Records Management.
• Minimum of 3 years relevant experience.
• Good communication as well as interpersonal skills.
• Knowledge of computer packages.

Candidates who meet the criteria should submit their applications together with their up-to-date CVs including details of their day time contacts, current and expected salary, notice period required to take up appointment where successful, names and contacts of three referees, while at the same time attaching copies of all Certificates/ Testimonials and copies of National IDs and be hand delivered or mailed so as to reach the Director General at the Address below not later than close of business on 14th September, 2012.

Applications without the relevant copies of documentation/details as sought for will not be considered and any form of canvassing shall lead to automatic disqualification

KeNHA is an Equal Opportunity Employer committed to diversity and gender equality within the organization.

Only shortlisted candidates shall be contacted.

The Director General
Kenya National Highways Authority
Blue Shield Towers, 9th floor, Hospital Hill Road
P.O. Box 49712-00100,

Nairobi