Grants Accountant Juba Based CRS South Sudan

GRANTS ACCOUNTANT (1) POSITION

Catholic Relief Services is a global non-governmental Christian humanitarian and development organization with a special focus serving the needs of disadvantaged populations to ensure that the dignity of the human person is maintained regardless of race, religion, gender or color. Catholic Relief Service South Sudan Program wishes to recruit highly competent, proactive and self-driven person (South Sudanese National only) to fill the position of Grants Accountant to be based in Juba, South Sudan.

PURPOSE OF THE POSITION:

To provide technical assistance in financial management of projects and staff receivables

KEY RESPONSIBILITIES

· Review of partners accounting system.

· Liquidations.

· Reports.

· Budget preparation.

RESPONSIBILITIES AND ACTIVITIES:

Responsibility 1: Review of partners accounting system

Main activities

1. To familiarize yourself with the memorandum of understanding between CRS and the partners for every project assigned to you for liquidation.
2. To participate in the initial training of the partner’s finance officers on the proper book keeping, accountancy and reporting requirements for all new projects
3. Make regular project visits to the various partner organizations assigned to you, during the visit review the books and the accounting system of the partner to establish the adequacy of the internal controls (using CRS partners financial accounting check list). Confirm that corrective action plan proposed by the Compliance unit and previous recommendations have implemented.
4. Identify partner finance related training needs, prepare an appropriate training curriculum and carry out trainings as appropriate.
5. Provide technical assistance in financial management for projects assigned to you.

Responsibility 2: Liquidations;

Main activities

a. Review all documents and transactions to ascertain the accuracy, relevance and reasonableness of each transaction.

b. Review all documents and transactions to ascertain the adequacy and completeness of supporting documentation.

3. Communication with project officers regarding any discrepancies.
4. Prepare a report to the Deputy Finance Manager – Projects: detailing findings.
5. Using electronic spreadsheets, prepare expense-tracking report summarizing payments by expense lines.
6. Prepare liquidation entry showing accounts codes for the posting of payments.

a) Prepare a payments authorization voucher.

b) Forward documents to the Deputy Finance Manager–Projects.

c) Key in projects payment data from the journal voucher into the Sun System.

d) Print validation report and forward to the Deputy Finance Manager-Projects.

e) Make corrections on the validations report and corrected printout to the Deputy Finance Manager-Projects.

Responsibility 3: Reports

Main activities

1. Produce monthly financial reports for the various projects assigned to you.
2. b) Produce and review monthly reports for all accounts receivables and ensure that the staff accounts are settled promptly, and that long outstanding balances are dealt with under the supervision of Deputy Finance Manager-Projects.
3. Prepare the monthly budgets comparison reports and forward them to the project officers/managers Deputy Finance Manager and partners, copying the Finance Manager, DHOP and HOP Ensure that feedback report is returned by Program staff responsible for the project.
4. Review all partner wire processing request documents for both accuracy and completeness and forward to Deputy Finance Manager-Projects.
5. Assist partners prepare for compliance reviews and external audits as necessary.
6. Familiarize yourself with the donor reporting requirements at the start of each project assigned to you and propose assignment of optional codes to capture project expenses in a manner appropriate for meeting the reporting requirements of donors.

Responsibility 4: Budget Preparation

a) Assist the program staff for projects (assigned to you) to prepare detailed budgets using the standard CRS templates.

b) Ensure that the program staff of projects assigned to you submit their detailed month-by-month budgets breakdown to the finance department in time at the beginning of the Fiscal year and subsequently for any new projects during the fiscal year for keying in into Sun System

c) Assist program staff to assign General ledger account codes to all various project expense lines to facilitate easy tracking and monitoring of budget in the course of project implementation.

Minimum Qualifications/Experience

· Degree or Diploma in Finance, Administration or Management or a closely related field from an accredited college or university

· Two to Five years of progressive experience in managing Grants.

• Good interpersonal skills and ability to interact effectively with staff, Partners, public donors & representatives.
• Knowledge & experience in the use of sun system accounting software.
• Serving with Integrity: Manifests CRS mission, values, and guiding principles to help improve the lives of the poor, vulnerable, and voiceless.
• Modeling stewardship: Making responsible and efficient use of time, talent, money, assets, and natural resources to achieve plans and goals.
• Developing constructive relationships: Building and maintaining mutually beneficial relationships through solidarity.
• Promoting learning: Building the capacity of self, staff and partners to continue learning and innovating to better fulfill our mission.

· Ability to work with a multicultural team.

• Good communication skills including the ability to make clear and concise presentations.
• Ability to make sound decisions in a manner consistent with the essential job functions.
• Excellent computer skills (MS Office).

Application letters and CVs together with the names of three professional referees, should reach the undersigned not later than Monday, 17^th September, 2012.

Only short-listed candidates will be contacted.

Human Resources Manager

Catholic Relief Services –

Southern Sudan program, Juba Office

OR to jobapps@crssudan.org or Moses.Ayume@crs.org

CRS Sudan Program is an equal-opportunity employer. In making employment decisions it does not discriminate on the basis of gender, ethnicity, religion or political affiliation.